Sep 21, 2020 Charter Review Committee

WELL, I'VE NOTICED I'M GONNA DO IT.

I'LL DO IT.

YEAH.

AND THERE'S ALSO REPORT TO COUNCIL AT THE END.

SO YOU WOULD DELIVER THE REPORT TO YEAH.

YOU DELIVER THE REPORT OF THE COMMITTEE TO THE CITY COUNCIL.

ANYONE WANT GO? I WOULD LIKE TO NOMINATE BRIE BREE.

IS THAT ONE CALL .

SHE SOUNDS LIKE THE PERFECT WOMAN FOR THE JOB.

MR. COKER NOMINATE MS. DEDA AS CHAIR.

I SECOND.

SECOND.

ANY OTHER NOMINATIONS? NOT, WE HAVE A MOTION IS SECOND.

ALL IN FAVOR OF THE MOTION? SAY AYE.

JOSE.

AYES HAVE IT.

SO I'LL LET YOU CONDUCT THE, THE ELECTION OF THE VICE CHAIR NOW.

SO NOW I SAY, SO YOU WOULD JUST, NOW, YOU'LL TAKE, UH, OPEN IT UP FOR NOMINATIONS.

DO I HAVE ANY NOMINATIONS FOR VICE CHAIRMAN? I, ANY NOMINATIONS FOR VICE CHAIRMAN SCHOOL? MR. COKER SEEMED LIKE HE'S BEEN ON IT BEFORE, SO, SO HERE IS MY PROBLEM WITH THAT, AND I DON'T MIND AND I'LL, AND I'LL DO IT, BUT, UH, BUT I HAVE A TENDENCY TO LEAVE TOWN AND, UH, AND I, AND, AND I, SOMEONE THAT NEED, NEEDS TO BE HERE EVERY TIME.

SO I, I'LL DO IT IF, IF NOBODY ELSE STEPS UP, BUT, BUT I AM NOT THE PERSON THAT YOU CAN DEPEND ON TO SHOW UP TO EVERY SINGLE MEETING.

SO NOW, LETITIA, LETICIA, I HEARD NONE OF THAT.

SO CAN YOU TELL ME WHAT'S GOING ON? UH, YES SIR.

HOLD ON.

UM, CAN HE, WHY CAN'T HE HEAR RHONDA? I, I VOTE FOR RHONDA.

UH, UH, OH, I CAN'T, NO.

KAREN'S ON MUTE.

IS THAT, THAT IS NOT ON MUTE.

THAT'S WHAT I'M SAYING.

IT'S NOT ON MUTE.

CIA, I CAN HEAR YOU.

Y'ALL JUST, Y'ALL JUST JUMPED IN.

I'M JUST GONNA MAKE SURE OVER HERE.

SO THEY, THEY, UM, THEY VOTED IN MS. BRIELA AS THE CHAIR.

AND RIGHT NOW THERE IS A MOTION ON THE TABLE FOR MR. RAYON, UH, NOMINATING MR. COKER AS THE VICE CHAIR.

AND HE SAID HE'LL ONLY TAKE THAT NOMINATION IF NOBODY ELSE WANTS IT.

AND SHE NOMINATED MS. LOPEZ AND I SECOND IT.

SO NOMINATED MS. LOPEZ.

SECONDED BY MS. FINLEY.

AND WE JUST NEED TO VOTE NO OTHER FURTHER NOMINATIONS.

YOU JUST CALL FOR THE VOTE, THEN YOU ASK FOR A VOTE.

YOU JUST CALL FOR A VOTE.

CALL FOR A VOTE.

ALL IN FAVOR? ALL IN FAVOR.

I'M, YOU SAY, AYE.

WE'LL, WE'LL HELP YOU.

YOU'RE DOING GREAT.

A AYE AYE.

THE CITY INTO THE FUTURE.

ANY OPPOSED? ANY OPPOSED? OKAY.

MOTION PASSES.

SO NOW, NOW YOUR AGENDA'S RIGHT HERE.

HERE I'LL .

SO BEFORE WE GO ANY FARTHER, I THINK WE HAVE THE CITY MANAGER HERE THAT WANTS TO WELCOME YOU TO YOUR SERVICE ON THIS.

TAKE THIS OFF.

I, I PROMISE I'LL STAY WAY BACK FROM YOU.

UH, BUT HEY, I DON'T KNOW HOW MANY, IF YOU ALL CAN SEE ME THERE, I KNOW YOU CAN HEAR ME.

UH, I KNOW THERE ARE OTHER THINGS THAT YOU COULD BE DOING.

YOU COULD BE TRAVELING, RIGHT, JIM? I MEAN, YOU COULD, UH, YOU COULD BE DOING A LOT OF OTHER THINGS.

THE FACT THAT YOU'RE, YOU'RE VOLUNTEERING THIS TIME FOR THE, THE CITY IS ONE THING, BUT THE FACT OF THIS MATTER IS YOU'RE WORKING ON OUR FOUND FOUNDATIONAL DOCUMENT.

IT'S THE THING THAT, UH, HELPS US GOVERN THE CITY.

IT'S THE BASIS FOR, FOR SELF-GOVERNANCE.

AND I JUST WANTED TO SAY ON BEHALF OF THE CITY COUNCIL, THE MAYOR, AND OUR ADMINISTRATION, THANK YOU FOR WHAT YOU'RE DOING.

THAT THAT'S, THAT'S MY MAIN POINT IN, IN TALKING TO YOU.

IT'S INVALUABLE.

AND, UH, IT LEAVES A LASTING IMPRESSION ON THE CITY.

UH, WHEN WE MAKE CHANGES TO SOME OF THESE, UH, THESE PARTS, IT CERTAINLY AFFECTS HOW WE OPERATE

[00:05:01]

SO WHAT YOU'RE DOING IS VERY, VERY CRITICAL.

SO JUST THANK YOU AGAIN.

AND I PROMISE YOU DON'T HAVE TO LOOK AT ME EVER AGAIN.

I'LL BE, UH, UNTIL YOU COME TO THE REPORT, BUT, UH, LET YOU DO YOUR WORK.

THANK YOU AGAIN.

YOU'RE IN GOOD HANDS.

SO JUST TO, TO POINT OUT TO MR. B THAT ALL MEMBERS ARE IN ATTENDANCE AS HE'S ASKING.

YEAH, JUST ALL MEMBERS ARE IN ATTENDANCE AND WE'RE GOING ON

[2. CHARTER REVIEW OVERVIEW]

TO ITEM TWO A.

NOW WE'RE GOING ON TO ITEM TWO A.

THIS YOU AN OVERVIEW OF CHARTER REVIEW PROCESS AND TIMELINE.

I'M AN INTERIM CITY ATTORNEY RIGHT NOW.

AND I WANTED TO JUST GIVE YOU A BRIEF OVERVIEW OF WHAT THE CHARTER IS.

THE CHARTER IS LIFE IS THE CONSTITUTION OF THE CITY, AS MR. DAVIDSON SAID.

AND SO IT GIVES THE CITIZENS A FREEDOM OF SELF-GOVERNANCE AND ALSO ESTABLISHES SOME POWERS AND DUTIES THAT THE CITY HAS.

UM, ALL OF OUR POWERS AND DUTIES.

AND OUR WHOLE CHARTER HAS TO BE CONSISTENT WITH THE, WITH THE CONSTITUTION OF THE STATE OF THE FEDERAL GOVERNMENT, AS WELL AS THE LAWS OF THE STATE OF THE FEDERAL GOVERNMENT.

SO OUR CHARTER WAS ORIGINALLY PASSED IN 1948, AND SINCE THEN WE'VE HAD SIX CHARTER AMENDMENTS.

AND IN THE LAST EIGHT YEARS, WE'VE BASICALLY TOUCHED EVERY SINGLE, UM, WE'VE TOUCHED 64 OF THE 140 SECTIONS OF THE CHARTER.

SO WE'VE ABOUT 60% WE'VE, WE'VE OVERHAULED AND KIND OF BROUGHT UP TO DATE.

WE HAD A LOT OF WORK TO DO, SOME OF, YOU KNOW, UM, WE HAD TO BRING IT FROM, UM, TO UPDATE STATUES, TO UPDATE CODES, TO UPDATE PROCESSES.

'CAUSE WHAT HAPPENED IS WE LEFT A DORMANT FOR SO LONG THAT SOME OF THE LAWS JUST OF THE CODE NO LONGER MATCH THE LAWS OF THE STATE.

SO WE HAD TO FOLLOW LAWS OF THE STATE.

SO WE'VE DONE A LOT OF WORK SINCE THEN TO GO AHEAD AND TO, UM, MAKE SURE THAT WE ARE IN COMPLIANCE WITH STATE LAW.

SO OUR CHARTER, YOU CAN SEE THIS BEFORE YOU, THIS IS YOURS TO MARK TO DO WHATEVER YOU WANT TO.

AS WE GO THROUGH THAT, IT HAS, UM, UH, 12 SECTIONS OR 12 DIFFERENT CHAPTERS THAT TALK ABOUT THE DIFFERENT, DIFFERENT ASPECTS OF THE CITY.

SO IT TALKS ABOUT THE INCORPORATION, THE COUNCIL, THE CITY MANAGER.

IT TALKS ABOUT MEETINGS, IT TALKS ABOUT INITIATIVES AND REFERENDUMS AND ALL THOSE DIFFERENT THINGS.

SO, UM, IN 19, UH, IN 18, 2018 WAS OUR LAST TIME THAT WE'VE HAD A CHARTER, UH, COMMITTEE TO TAKE A LOOK AT OUR CHARTER.

WE CAN ONLY IN MENDS CHARTER EVERY, NO OFTEN AS, AS THE CONSTITUTION SAYS IN EVERY TWO YEARS.

SO THIS IS OUR OPPORTUNITY TO GO AHEAD AND LOOK AT THE CHARTER.

AND IN 2021, AT THE SAME TIME THAT WE ELECT THE MAYOR, WHICH IS A CITYWIDE ELECTION, UH, THE CITY COUNCIL CAN CALL A CHARTER ELECTION.

BASED ON YOUR WORK HERE, YOU WOULD PRESENT THINGS THAT YOU THINK, HEY, THIS IS STILL NOT UP TO DATE.

WE WOULD LIKE TO CHANGE THIS, OR WE WANNA DO THIS DIFFERENTLY.

AND SO THOSE ARE THINGS THAT YOU WOULD COME UP WITH AS WE GO THROUGH THE CHARTER AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL.

THE CITY COUNCIL WILL BE ULTIMATELY THE ONE THAT DECIDES WHAT GOES TO THE VOTE.

BUT YOU ALL DO ALL THE LEGWORK AND THE HARD WORK SO THAT THEY CAN, UM, DECIDE HOW TO MOVE FORWARD.

SO THE LAST TIME THAT WE MET IS IN, AS I SAID, IN 2018, WE ONLY HAD TWO ITEMS THAT STAFF RECOMMENDED CHANGES THAT HADN'T BEEN DONE.

AND THOSE WERE MERELY MORE PERFUNCTORY TYPE THINGS.

THEY WERE JUST TO ADD A SECTION NUMBER IN ONE SECTION AND TO, TO JUST CHANGE NO FINAL ACTION TO ADOPT A BUDGET.

SO IT WAS REALLY VERY LITTLE THINGS LEFT THAT WE FOUND IN 2018 STILL TO DO TODAY.

WE REALLY DON'T HAVE A LOT OF STAFF RECOMMENDATIONS.

ACTUALLY, WE JUST HAVE ONE.

BUT BESIDES THAT, WE HAVE NONE.

SO IF YOU ALL KNOW OF THINGS THAT YOU WANNA CHANGE, IF YOU'VE HEARD FROM YOUR COUNCIL MEMBER THAT APPOINTED YOU OF THINGS THAT THEY WANTED TO SEE YOU ALL TAKE A LOOK AT, THAT WOULD BE GREAT FOR US TO DO.

SO AGAIN, BASED ON THE WORK THAT YOU ALL DO NOW, WE WILL SEE A REPORT, UM, SCHEDULED TO SHOW US WHEN WE CAN GO TO COUNCIL AND WHAT THAT TIMEFRAME LOOKS LIKE.

THAT YOU ALL WOULD MAKE THE RECOMMENDATIONS TO COUNCIL AND WHATEVER WE DO, WE HAVE TO MAKE SURE THAT EACH ITEM THAT YOU ALL PRESENT TO COUNCIL, WE HAVE TO MAKE SURE THAT WE PRESENT THOSE TO THE VOTERS SO THEY CAN VOTE UP OR DOWN ON EACH ITEM.

SO YOU DON'T WANT TO PUT A BUNCH OF THINGS TOGETHER SO PEOPLE REALLY DON'T KNOW WHAT THEY'RE VOTING FOR.

SO WE HAVE TO BE VERY CLEAR ON WHAT WE'RE GONNA VOTE FOR AND EACH ITEM THAT WE DECIDE TO TAKE FORWARD.

AND THAT'S ALL I HAVE IS A BRIEF OVERVIEW OF THE CHARTER.

I KNOW THAT'S A HIGH ALTITUDE, BUT DOES ANYBODY HAVE ANY QUESTIONS? I DO.

SO YOU'RE SAYING THAT THERE IS NO GUIDANCE OR ANYTHING FROM CITY COUNCIL ON WHAT THEY WOULD LIKE FOR US TO TAKE A LOOK AT IT OR FROM STAFF? STAFF DOES NOT HAVE ANY GUIDANCE.

MAYBE YOUR COUNCIL MEMBER, WHEN THEY CAME AND, AND ASKED YOU TO SERVE ON THIS COMMITTEE, MAYBE THEY TALKED TO YOU ABOUT SOMETHING THAT THEY WANTED YOU TO TAKE A LOOK AT.

AND IF NOT, MAYBE THAT'S SOMETHING THAT YOU WANNA REACH OUT TO YOUR COUNCIL MEMBER TO SEE IF THERE'S SOMETHING IN PARTICULAR.

THE ONE ITEM THAT WE HAVE IS WE COMBINED, UM, ALL THE DIFFERENT, WE TALKED ABOUT ALL THE DIFFERENT, UH, DEPARTMENTS

[00:10:01]

OF THE CITY.

AND IN THAT PROVISION IT TALKS ABOUT YOU CAN'T COMBINE ANY OF THOSE DEPARTMENTS.

AND SO WE WOULD LIKE TO MAYBE HAVE Y'ALL TAKE ANOTHER LOOK AT THAT.

'CAUSE WHAT WHAT'S DESIRED IS OUR PUBLIC WORKS AND ENGINEERING, BOTH OF THOSE ARE SEPARATE DEPARTMENTS NOW, BUT WE HAVE THEM UNDER ONE PERSON.

SO WE'D LIKE TO BE ABLE TO COMBINE DEPARTMENTS POTENTIALLY, IF THAT'S, IF THAT'S THE WILL OF VOTERS, IF THAT'S YOUR WILL, IF THAT'S COUNCIL'S WILL.

SO THAT'S THE ONLY, SO YOU HAVE OTHER, YOU HAVE GUIDANCE LIKE THAT FOR US.

IT'S JUST NOT YOUR HAND.

THAT'S THE ONLY ONE SHE SAID.

THAT'S THE ONLY ONE I HAVE.

PROBABLY FROM ELECTED OFFICIALS.

SO IT COULD BE ONLY THAT ONE.

IT COULD BE THAT ONE.

IF THAT'S ALL WE DO, THAT, THAT'S FINE.

WELL, IF IT'S NOT BROAD, WE DON'T NEED TO WORK ON IT.

BUT, BUT IT WOULD BE TOTALLY, IT WOULD BE WE WOULD NEED GUI OR IN MY OPINION, THERE WOULD BE SOME GUIDANCE NEEDED FROM, FROM THE STAFF.

FROM ELECTED OFFICIALS ON, ON WHAT THEY, WHAT THEY WOULD DESIRE, I GUESS.

RIGHT? SO OVER THE LAST SEVERAL YEARS WE'VE PRESENTED EVERYTHING AND MOST OF THOSE HAVE BEEN TAKEN CARE OF THROUGH, THROUGH ALL THE DIFFERENT ELECTIONS THAT WE'VE HAD.

SO, ANY OTHER QUESTIONS? ITEM THREE

[a. Consider setting the times, dates,and place for the Charter Review Committee's recurring meetings.]

A BUSINESS ITEMS, CONSIDER SETTING THE TIME STATES IN PLACE FOR THE CHARTER COMMITTEE'S MEETING.

SO CURRENTLY WE HAVE MONDAYS THE THIRD, MONDAY OF THE MONTH.

THE FOURTH, FOURTH MONDAY OF THE MONTH.

THE MONDAY OF THE FOURTH WEEK.

THAT'S WHAT WE DECIDED THE MONDAY OF THE FOURTH WEEK.

THEM IN FAVOR? ALL IN FAVOR SAY AYE.

SO, UM, THAT'S WHAT WE'VE COME UP WITH THE MONDAY, THE, THE MONDAY, THE, THE MONDAY AND THE FOURTH WEEK OF EVERY MONTH.

UM, AT FIVE 15, WE SAY FIVE 15 SO THAT YOU CAN COME IN, UM, EAT AND WE CAN GET BUSINESS STARTED EARLY SO WE CAN GET YOU IN AND OUT AS QUICKLY AS POSSIBLE.

IN THE PAST, UM, THE STAFF HAS MADE THE RECOMMENDATION, BUT ULTIMATELY YOU GUYS DECIDE IF THAT DOESN'T WORK FOR YOU AND YOU HAVE AN ALTERNATE TIMEFRAME, WE CAN LOOK AT THAT.

UM, THAT KAREN AND I WILL BE THE STAFF AND OF COURSE THE CITY CLERK'S OFFICE THAT WILL BE PARTICIPATING AND KIND OF WALKING YOU GUYS THROUGH THESE MEETINGS.

UM, YOU HAVE ENOUGH TIME TO BE ABLE TO DO IT MONTHLY.

UH, THERE WAS ONE YEAR WHERE WE STARTED REALLY, REALLY LATE AND WE HAD IT EVERY TWO WEEKS.

I'M NOT SURE MS. STANLEY, WERE YOU WITH US ON THAT ONE? NO MA'AM.

, I WOULD'VE REMEMBERED THAT.

I THINK MR. AWA, MR. MAYO WAS WITH US WHEN WE DID IT EVERY TWO WEEKS.

AND UM, THAT WAS, UH, WOO.

THAT WAS, UH, A LOT OF WORK AND UH, WE HAD A VERY SHORT TIMEFRAME AND THAT'S NOT THE CASE RIGHT NOW.

UM, YOU GUYS HAVE ENOUGH TIME TO DO IT MONTHLY, BUT OF COURSE WE'RE HERE TO SERVE YOU GUYS IF YOU THINK YOU WANT IT MORE THAN ONCE A MONTH.

YOU KNOW, IF YOU THINK FIVE 15 IS TOO EARLY AND YOU WANT FIVE 30, YOU KNOW, WE'RE, WE'RE OPEN TO WHAT YOU GUYS, SO I'M SURE IT VARIES, BUT HOW LONG DO THE MEETING NEEDS THAT WILL BE LAST? SO TYPICALLY THE GUIDANCE THAT WE'VE HAD IN THE PAST IS THAT THEY GAVE US ONE HOUR AND 15 MINUTES.

SO, LIKE FOR EXAMPLE, IF WE STARTED AT FIVE 15, WE COULD GO NO LATER THAN SIX 30.

BUT THAT WAS WHAT PREVIOUS CHARTER COMMITTEES HAVE GIVEN US AS GUIDELINES.

IF YOU GUYS DON'T WANNA PUT A TIME LIMIT, THEN THAT AGAIN, THAT'S, THAT'S THE DECISION OF THE COMMITTEE.

WELL ALSO YOU'RE DRIVING, SO IF YOU KEEP EVERYBODY ON SUBJECT, IT'S SHORT AND SWEET.

YOU GET OUT EARLIER.

YEAH.

IF YOU DON'T LET PEOPLE GET OFF SUBJECT, WHICH IN THAT OTHER COM COMMITTEE WE'VE HAD A COUPLE OF TIMES WHERE IT, IT GOT OFF AND IT TURNED INTO A THREE HOUR ORDEAL.

SO BE A GOOD DRIVER.

, I LIKE THE HOUR.

'CAUSE THEN YOU HAVE A SUDDEN YOU COME IN, GET OUT AND JUST DO IT.

SO I LIKE IT.

ONCE A MONTH FOR AN HOUR AND 15.

I MEAN THAT'S FINE, ESPECIALLY CONSIDERING THAT RIGHT NOW THERE'S ONLY ONE THING ON THE TABLE RIGHT TO CONSIDER.

AND IF WE, UM, SO BECAUSE IT'S A BUSINESS ITEM AND BECAUSE YOU GUYS ARE GIVING US DIRECTION, I DO NEED A MOTION A SECOND AND A VOTE.

SO IF ANYBODY WANTS TO, SO THE MOTION WOULD BE TO, UH, I MOVE THAT WE, UH, MEET ONCE A MONTH ON THE, I MAKE A MOTION THAT WE MEET ON MONDAY OF THE FOURTH WEEK OF EACH MONTH AT FIVE 15.

THERE YOU GO.

5 30, 5 15.

I DON'T, 5 15, 5 15TH.

I SECOND.

YOU GUYS GOTTA HANG THIS.

I WON'T BE HERE NEXT MONTH.

I'M GOING TO VEGAS.

I'VE DONE CANCELED IT TWICE.

, BUT THE DAY LAST HURRICANE CANCELS WHATEVER, UHUH.

SO YOU SAY I HAVE A FIRST AND A SECOND.

I HAVE A FIRST AND A SECOND.

AND THEN ALL

[00:15:01]

ANY OPPOSED? ANY OPPOSED? NO MOTION PASSES.

YOU CAN SAY MOTION PASSES.

MOTION PASSES.

MADAM, MADAM CHAIR, I HAVE A REQUEST.

YES? YES SIR.

WE, Y'ALL ARE NOT ON VIDEO AND I CAN'T SEE Y'ALL.

IT WOULD BE HELPFUL.

SO IF Y'ALL, IF THEY, PEOPLE WOULD ANNOUNCE WHO'S TALKING BEFORE THEY START.

I DON'T EVEN KNOW WHO'S TALKING NOW.

OKAY, MR. BAIRD, WE'LL TRY TO MAKE SURE THAT WE, UH, MENTION WHO'S SPEAKING FOR YOU.

YOU'RE LOOKING BEAUTIFUL.

WE APOLOGIZE FOR THE TECHNICAL DIFFICULTIES.

YOU ARE GREAT .

OKAY, SO NOW YOU'RE GONNA MOVE TO

[b. Consider approving Rules of Procedures for the Charter Review Committee.]

ITEM THREE B.

SO ITEM THREE B, CONSIDER APPROVING RULES AND PROCEDURES FOR THE CHARTER REVIEW COMMITTEE.

OKAY, THIS IS KAREN HORNER AGAIN.

AND, UM, THESE RULES THAT WE PROPOSED THAT WERE IN YOUR PACKET ARE BASICALLY THE SAME RULES FOR THOSE THAT YOU SERVED ON THE CHARTER REVIEW COMMITTEE AS WE USED LAST TIME.

BASICALLY THEY JUST PRESCRIBED THE GENERAL GUIDELINES OF HOW MEETINGS WILL BE CONDUCTED.

THEY GOVERN ALL PEOPLE THAT COME TO MEETINGS.

SO BOTH, UH, YOUR COMMITTEE MEMBERS, STAFF, AND THE PUBLIC.

AND JUST DEFINES ALSO WHAT FORM IS THE QUO IS THE MAJORITY OF THE, OF THOSE THAT ARE PRESENT.

UH, DESCRIBE THAT.

THE CITY CLERK WILL TAKE MINUTES OF YOUR MEETINGS THAT YOU'LL APPROVE EACH MONTH.

WE'LL FOLLOW ROBERT'S RULES OF ORDER TO THE EXTENT I .

AND, UH, THE ONLY EXCEPTION THERE WOULD BE THAT, UH, THE CHAIRMAN WILL BE ABLE TO VOTE.

UM, IT TAKES AN AFFIRMATIVE VOTE OF THE MAJORITY OF THE, OF THE, UH, COMMITTEE MEMBERS IN ORDER TO PASS AN ITEM ON BEHALF OF THE COMMITTEE.

AND ANY MEMBER DESIRING TO SEE NEEDS BE RECOGNIZED BY THE PRESIDING OFFICER BEFORE SPEAKING.

UM, THE PRESIDING OFFICER WILL PRESERVE DECORUM AND CITY AND STAFF AND PUBLIC WILL ALL ABIDE BY THE SAME DECORUM RULES.

UH, AS WE DID AT THE VERY BEGINNING, WE ELECTED THE CHAIRPERSON AND THE VICE CHAIRPERSON.

AND SO THE CHAIRPERSON WILL PRESIDE AT ALL MEETINGS.

IF THE CHAIRPERSON'S NOT ABLE TO ATTEND OR HAS TO STEP OUT, THE VICE CHAIRMAN WILL STEP IN.

IF THE VICE CHAIRMAN AND THE CHAIRMAN ARE BOTH GONE, THEN THE SECRETARY WILL STEP IN AND THEY WILL HAVE AN ELECTION TO APPOINT THE PRESIDING OFFICER.

ALSO, WE TALKED ABOUT THE MEETINGS.

WE'LL BE AT THE CALL OF THE, THE COMMITTEE AND THE CHAIRPERSON PERSON.

AND THE PROCEDURE WILL BE THAT IF ANYBODY WANTS TO, UH, TO SPEAK, THEY'LL BE ABLE TO DO SO.

THERE'S A SIGNUP SHEET IN THE, IN THE FOYER AS YOU WALK IN.

ALSO, NOW THAT WE'RE ON ZOOM, WE ALSO HAVE A PROCEDURE THAT THEY WOULD, ANYBODY THAT WANTS TO SPEAK NEEDS TO CONTACT THE CITY CLERK PRIOR TO THE MEETING AND WE'LL MAKE SURE THAT THE PANEL WHO SPEAKS ON AN ITEM THAT'S ON THE AGENDA, UM, EVERYBODY THAT SIGNED UP SPEAK, UH, LAST TIME WE GAVE THEM THREE MINUTES.

THAT'S WHAT COUNCIL AND ALL OF OUR OTHER BOARDS AND COMMISSIONS DO.

THEY GIVE THREE MINUTES TO THE PERSON DESIRING TO SPEAK.

UM, AND IF THERE'S A LANGUAGE TRANSLATION OR THE WHOLE, UH, COMMITTEE DESIRES TO EXTEND THAT PERIOD OF TIME, THAT'S SOMETHING THAT CAN BE DONE AS WELL.

ANY PERSON DESIRING TO SPEAK WOULD GIVE THEIR NAME AND THEIR ADDRESS AND THEN BE ABLE TO BE RECOGNIZED BY THE CHAIR AND GO FORWARD.

AND UNDER THESE RULES, A PERSON CANNOT PASS THEIR TIME TO ANOTHER PERSON.

SO IF, IF I SIGNED UP TO SPEAK, I HAD THREE MINUTES.

IF LETTY SIGNED UP TO SPEAK, SHE HAD THREE MINUTES, I COULD NOT SAY, I'M GONNA GIVE MY THREE MINUTES TO LETTY AND LET HER TALK FOR SIX.

SO, UM, THOSE ARE BASICALLY THE, UH, RULES SUMMARY.

SO IF YOU ALL WANT TO CONTINUE WITH THESE RULES, YOU CAN ADOPT THEM AT THIS MEETING.

YOU CAN ADOPT THEM AT THE NEXT MEETING.

WE CAN MAKE WHATEVER CHANGES YOU WANT IF THEY LOOK OKAY.

YOU COULD JUST ASK FOR A, A MOTION AND A SECOND JUST ASK IS, ARE THERE ANY COMMENTS OR DOES ANYBODY HAVE ANY QUESTIONS? IF NOT, THE CHAIRPERSON CAN ASK FOR A VOTE OR A MOTION.

IF ANYBODY WANTS TO MOVE, MAKE A MOTION THAT WE APPROVE THE, UH, THE RULES.

I'LL MAKE A MOTION THAT WE APPROVE THE RULES.

I SECOND JAMES COKER HERE.

SO THERE'S BEEN A MOTION.

SECOND.

SO NOW THERE CAN BE A VOTE.

SO YOU SAY ALL FAVORS SAY AYE.

FREE.

ALL IN FAVOR SAY AYE.

OKAY, KAREN, YOU'RE GONNA HAVE TO DRIVE FROM.

ANY OPPOSED? ANY OPPOSED? A MOTION CARRIES NOT.

MOTION CARRIES.

OKAY, THIS HERE AND THEN WE'RE GONNA BRING OUR, NOW I CAN AT LEAST SEE EVERYBODY I HELP.

MR.

[00:20:03]

I'LL STAY HERE.

ONE OF THE THINGS THAT WE APPROVED THROUGH THIS IS THAT THIS COMMITTEE WILL ABIDE BY THE OPEN MEETINGS ACT.

SO, UM,

[a. Receive training on the Texas Open Meetings Act and the Texas Public Information Act.]

THE OPEN MEETINGS ACT IS ONE OF THE SUNSHINE LAWS.

I GUESS I DO NEED THE THIS OR THIS 21.

UH, THE OPEN MEETINGS ACT IS, UH, CALLED THE SUNSHINE LAW.

SO MAKE SURE THAT THE ACTS OF THE GOVERNMENT ARE AVAILABLE TO THE PEOPLE SO EVERYBODY KNOWS WHAT THE PUBLIC IS, WHAT THE, THE GOVERNMENT IS DOING.

SO, UM, THAT'S WHY WE MAKE SURE THAT WE GIVE NOTICE OF THE MEETINGS AND, UH, ALLOW PEOPLE TO ATTEND.

SO WHEN DOES THE OPEN MEETINGS ACT APPLIES? WELL, REALLY APPLIES ANYTIME THAT YOU ALL GATHER.

DISCUSS PUBLIC BUSINESS REGARDLESS OF WHETHER ANY ACTION IS TAKEN.

IT ALSO APPLIES, UH, WHEN YOU TRY TO GATHER, SOLICIT INFORMATION FROM STAFF OR A THIRD PARTY OR ANY MATTER THAT YOU HAVE SUPERVISION.

OKAY? SO THERE ARE TIMES WHEN Y'ALL ARE NOT SUBJECT TO THE OTHER MEETINGS.

ACT IF YOU'ALL ARE TOGETHER.

AND THAT WOULD INCLUDE WHETHER YOU ARE GATHERED AT A PURELY SOCIAL FUNCTION WHEN YOU'RE ATTENDING AT A REGIONAL STATE, OR CONVENED NATIONAL, OR A STATE OR WORKSHOP OR SOME EDUCATIONAL CONFERENCE OR IF YOU'RE ATTENDING AN FOR ANOTHER.

ONLY IF A FORMAL ACTION ISN'T TAKEN IN ANY, UM, DISCUSSION OF PUBLIC BUSINESS.

IT'S JUST INCIDENTAL TO THAT SOCIAL FUNCTION, CONVENTION WORKSHOP, CEREMONIAL EVENT OR DEBATE.

THERE WE GO.

SO WHAT ARE GATHERINGS OF THE RUM NOT SUBJECT TO THE ACT? WE DID THAT.

OKAY, HERE WE GO.

SO OUR MEETINGS HAVE TO BE POSTED.

THEY'RE POSTED NOT ONLY HERE ON THE NOTICE BOARDS OF THE CITY HALL, AT LEAST 72 HOURS BE IN ADVANCE OF THE MEETING, BUT THEY'RE ALSO POSTED ON OUR WEBSITE AND IT'S GOTTA BE READILY ACCESSIBLE FOR 72 HOURS.

SO THAT'S, UM, THAT'S THREE DAYS.

OH, UH, OKAY.

SO THERE ARE ANY EXCEPTIONS TO THE NOTICE REQUIREMENT.

YES.

AND HOPEFULLY THE FIRST ONE WILL NEVER HAPPEN.

THAT'S IF, IF THE MEETING GOES INTO THE NEXT BUSINESS DAY, UM, IF THE RECESS WAS IN GOOD FAITH AND NOT TAKEN TO CIRCUMVENT THE ACT.

SO HOPEFULLY THAT WILL NOT BE US.

AND THE NEXT ONE, IF THERE'S AN EMERGENCY WHERE THERE'S AN URGENT PUBLIC NECESSITY BECAUSE WE ARE AT MORE OF A, UH, ADVISORY BOARD, THAT PROBABLY WILL NOT APPLY TO US AS WELL.

UM, SO THE NOTICE MUST STATE THE HOUR, THE DATE, THE PLACE, AND A DESCRIPTION OF EACH ITEM THAT'S GONNA BE DISCUSSED.

SO THAT'S WHAT YOUR AGENDA IS.

HOW SPECIFIC MUST IT BE? IT'S GOTTA BE FAIRLY SPECIFIC.

SO YOU GIVE NOTICE TO THE PUBLIC OF WHAT'S GONNA BE DISCUSSED.

DESCRIPTIONS LIKE OLD BUSINESS, NEW BUSINESS LITIGATION MATTERS ARE NOT SIGNIFICANTLY DETAILED TO REALLY MEET THE REQUIREMENTS OF THE ACT.

WHEN CAN MEETING START? WELL, WE TALKED ABOUT WHAT A QUORUM WAS.

SO IT CAN ONLY START, AH, WHEN A QUORUM IS PRESENT.

AND THE AUTHORITY THAT'S DELEGATED TOOL CAN ONLY BE ACCOMPLISHED WHEN, WHEN THERE FORM OF EVENT ROOMS ARE PRESENT.

UH, LET ANY HELP.

BEGINNING OF YOUR EXECUTIVE SESSION.

WHAT IF UM, SOMEBODY RAISES AN ISSUE THAT'S NOT POSTED ON THE AGENDA? WHAT CAN YOU DO? THERE'S THREE THINGS THAT WE CAN DO.

WE CAN EITHER RESPOND WITH A GENERAL, UH, STATEMENT OF A SPECIFIC FACT.

WE CAN ALSO DIRECT THE PERSON TO MAKE INQUIRY OF CITY STAFF, OR YOU CAN OFFER TO PLACE THE ITEM ON THE NEXT MEETING.

SO CAN THE BOARD RECEIVE A REPORT IF IT'S NOT POSTED? AND THIS IS A RELATIVELY NEW THING AND THE ANSWER IS YES.

AND THAT IS YES IF THE REPORT IS GIVEN BY STAFF OR A BOARD MEMBER AND THE REPORT'S ABOUT AN ITEM OF COMMUNITY ACTION AND NO ACTION IS TAKEN.

SO WHAT IS A COMMUNITY INTEREST? WELL, REALLY THAT'S EXPRESSIONS OF THANKS OR CONGRATULATIONS.

SOME HONORARY, UH, SALUTARY RECOGNITION OF SOMEONE IN THE AUDIENCE.

MAYBE A REMINDER ABOUT AN UPCOMING EVENT.

UM, OR JUST ANNOUNCEMENTS ABOUT, UH, MNT THREATS.

SO SAFETY TYPE ISSUES.

AGAIN, THAT PROBABLY WON'T BE BE FOR YOU ALL TO DO.

SO THE ACT ALSO SAYS THERE'S SEVERAL EXCEPTIONS TO HAVING AN OPEN MEETING, BUT ONE OF THOSE EXCEPTIONS THAT I PICKED OUT THAT I THOUGHT WOULD BE MOST APPLICABLE TO THIS COMMITTEE WOULD BE THE CONSULT CONSULTING WITH AN ATTORNEY.

SO, UM, IF YOU DO WANT TO CONSULT WITH ATTORNEY IN EXECUTIVE SESSION, THAT CAN BE DONE.

AND, UM, IN ORDER TO DO THAT, YOU FIRST HAVE TO CONVENE IN AN OPEN MEETING, ANNOUNCE THAT EXECUTIVE SESSION WILL BE HELD AND YOU HAVE TO ANNOUNCE ACTUALLY THE SECTION UNDER WHICH YOU WOULD BE HELD, UM, IN EXECUTIVE SESSION.

YOU ANNOUNCE THE TIME AND THE DATE AT THE

[00:25:01]

UH, IF A CERTIFIED AGENDA WAS NECESSARY, WE WOULD DO THAT.

UM, FOR ATTORNEY CLIENT, THERE WAS NO EXECUTIVE, UH, CERTIFIED AGENDA NECESSARY.

AND THEN AFTER YOU FINISHED MEETING IN YOUR CLOSED SESSION, YOU WOULD RECONVENE AN OPEN SESSION AND ANNOUNCED THAT NO ACTION WAS TAKEN AS A RESULT OF THE EXECUTIVE SESSION.

'CAUSE ALL YOUR ACTION HAS TO BE DONE IN PUBLIC.

SO EVERYBODY KNOWS THE RECORDS OF THE GOVERNMENT.

ALSO, THERE'S PENALTIES IF WE DON'T FOLLOW THE ACT, THERE'S BOTH CRIMINAL AND CIVIL.

SO, UM, WE JUST MAKE SURE THAT WE, WE COMPLY AND LUDDY AND I ARE ARE THEREFORE YOU TRYING TO MAKE SURE THAT WE, WE DO EVERYTHING RIGHT.

SO IF YOU EVER HAVE ANY QUESTIONS ABOUT THAT, JUST LET US KNOW AND WE'LL TRY TO ANSWER WHATEVER QUESTIONS YOU MIGHT HAVE.

THE NEXT THING I WANTED TO GO OVER REALLY QUICK WITH YOU IS THE PUBLIC INFORMATION ACT.

AND A LOT OF YOU TONIGHT SIGNED A, UH, A PROVISION THAT SAYS THAT LETTY WILL BE YOUR YOUR AUTHORITY FOR THAT.

SHE WILL HANDLE ALL YOUR PUBLIC INFORMATION REQUESTS WHEN THEY COME IN.

SO WHAT IS THE ACT AGAIN? IT'S LIKE ANOTHER SUNSHINE LAW.

OUR MEETINGS HAVE TO BE OPEN, BUT ALSO OUR DOCUMENTS HAVE TO BE OPEN SO THE PUBLIC HAS KNOWLEDGE OF WHAT'S ALLOWED OR WHAT THE, WHAT'S YOUR COMMITTEE DOING? WHAT IS PUBLIC INFORMATION? IT CAN BE JUST ABOUT ANYTHING.

IT CAN BE, UM, ANY INFORMATION THAT'S COLLECTED, ASSEMBLED, REGARDLESS OF FORMAT.

SO IT COULD BE AN EMAIL, IT COULD BE PAPERS, IT COULD BE FILM, IT COULD BE ANYTHING.

SO ALL OF THAT IS PUBLIC INFORMATION.

ALSO ELECTRONIC COMMUNICATIONS, EMAILS.

THAT'S WHAT A LOT OF PEOPLE GET, GET REALLY, UM, A LOT OF, SO THERE'S A LOT OF DOCUMENTS OFTEN RESPONSIVE TO THAT.

SO, UM, YOUR EMAILS ARE SUBJECT TO THE, THE PUBLIC INFORMATION ACT.

THEY HAVE TO BE TIMELY GATHERED AND ALL THE INFORMATION GATHERED ARE SUBJECT TO THE RECORDS RETENTION POLICY.

OKAY? AND IN 2017, COUNSEL ADOPTED A POLICY THAT PROVIDES THE CITY EMAIL MUST BE USED RATHER THAN PERSONAL ACCOUNTS TO CONDUCT CITY BUSINESS.

AND SO IN YOUR PACKET, YOU RECEIVED, UM, SOME INFORMATION ON THAT AND WE'RE, THAT'S OUR NEXT ITEM WE CAN GO OVER BECAUSE THIS IS OVER.

SO WE'LL TALK A LITTLE BIT MORE ABOUT THAT THEN.

BUT HOW IS THE ACT ACTIVATED? IT'S BY A WRITTEN REQUEST, A FAX, AN EMAIL, OR JUST A REQUEST FROM THE CITY CLERK? IT'S GOTTA BE IN WRITING.

NOT GONNA, I MEAN, I'M GONNA ORDER, BUT THEY'RE NOT GONNA GIVE YOU ALL OF THIS.

THEY'RE NOT GONNA GIVE YOU THE WHOLE BREAD AND THE WHOLE WEEK YOU HAVE, I DIDN'T ASK THOSE COURT MARK.

I DON'T KNOW HOW.

KEEP ON TALKING.

ME SEEMS AN OVERVIEW OF THE CITY'S POLICY REGARDING THE CITY BUSINESS, COMMUNICATION, PERSONAL COMMUNICATION, ACCOUNTS, DEVICES, OKAY, THIS, SO THIS IS KAREN AGAIN.

SO HOW'S IT, UH, WE TALKED ABOUT HOW IT'S ACTIVATED.

SO ONCE IT'S RECEIVED, THERE'S SPECIFIC TIMEFRAME.

DO YOU HAVE ONLY CERTAIN TIMEFRAMES TO ASK AN ATTORNEY GENERAL OPINION IN CASE SOMETHING IS NOT PUBLIC INFORMATION? OTHERWISE, WE ARE SUPPOSED TO PROVIDE.

ALSO, THERE'S A, WITHIN 90 DAYS OF YOUR, UH, ASSUMING OFFICE, YOU'RE SUPPOSED TO TAKE COMPLETED COURSE, BUT YOU ALL DELEGATED THAT TO THE CITY CLERK.

SO SHE WILL BE TAKING UP CARE OF THAT FOR YOU.

AND THAT'S A QUICK, QUICK RUNDOWN OF SOME OPEN, OPEN GOVERNMENT LAWS HERE IN THE STATE OF TEXAS THAT WE WILL COMPLY WITH.

DID Y'ALL HAVE ANY QUESTIONS ABOUT ANY OF THOSE? AND THE BOTTOM LINE IS YOU DON'T HAVE TO KNOW ALL OF THAT.

YOU, THAT'S WHAT WE'RE HERE FOR.

THAT'S EXACTLY RIGHT.

AND, UH, IF YOU HAVE ANY QUESTIONS, WHETHER IT'S MEET OPEN MEETINGS OR PUBLIC INFORMATION, JUST FEEL FREE TO CALL ME, UH, DIRECTLY OR MS. HORNER AND WE WILL GET YOU AN ANSWER TO YOUR QUESTION.

OKAY? OKAY.

NOW YOU MOVE ON TO YOUR NEXT ITEM.

SO BEFORE I RECEIVED TRAINING ON THE TEXAS OPEN MEETINGS ACT AND THE TEXAS PUBLIC INFORMATION ACT, NO, FOR

[b. Receive an overview of the City's policy regarding the conduct of city business through written communication on personal communication accounts/devices.]

IN 2017, COUNSEL ADOPTED POLICY.

AGAIN, IT SAYS THAT ANY OF YOUR WRITTEN COMMUNICATIONS MUST BE DONE.

UM, IF YOU'RE USING ELECTRONIC MAIL, IT MUST BE DONE THROUGH A CITY EMAIL ACCOUNT.

SO IN YOUR PACKET YOU WERE GIVEN, UM, INSTRUCTIONS ON HOW TO ESTABLISH THAT ACCOUNT AND HOW TO GET ACCESS TO YOUR ACCOUNT.

SO LETTY WILL BE SENDING YOU ALL THE INFORMATION TO THAT ACCOUNT.

SO IF YOU HAVE ANY QUESTIONS ABOUT HOW TO USE IT AND HOW TO GET STARTED, LET US KNOW.

SHE I OR IT.

GREAT, WE'LL BE ABLE TO HELP YOU TO GET THAT THAT DONE.

UM, IT WILL ALLOW YOU TO HAVE A FULLY, FULLY FUNCTIONAL OUTLOOK, SO THAT WILL BE NICE TO HAVE AS FAR AS ALSO WHEN YOU GET THOSE DOCUMENTS, YOUR DOCUMENTS WILL GO AWAY WITHIN 90 DAYS IF YOU DON'T SAVE THEM ELSEWHERE.

SO ONE OF THE THINGS THAT YOU WILL ALSO BE RESPONSIBLE FOR IS THE RECORD RETENTION POLICY.

SO IF YOU HAVE SOME DOCUMENTS THAT YOU WANNA KEEP, YOU NEED TO SAVE THOSE OFF SOMEPLACE AND SAVE THOSE.

IF YOU'RE DON'T WANT TO KEEP THEM AND THEY'RE NO LONGER ADMINISTRATIVE VALUABLE, YOU CAN JUST HIT DELETE.

[00:30:01]

SO AGAIN, ADMINISTRATIVELY VALUABLE INFORMATION YOU NEED TO KEEP, IF IT'S NOT ADMINISTRATIVELY VALUABLE, YOU CAN GO AHEAD AND DELETE.

SO SOMETHING THAT MIGHT NOT BE ADMINISTRATIVELY VALUABLE AFTER TONIGHT'S MEETING IS, UH, ANY CORRESPONDENCE THAT YOU HAVE FROM THE CITY CLERK TELLING YOU THAT THERE'S A MEETING TONIGHT, WELL, YOU ALREADY KNOW THAT YOU DON'T NEED TO KEEP IT ANYMORE.

YOU CAN DELETE THAT EMAIL.

UM, SO IF YOU HAVE ANY CONCERNS, AGAIN, THERE'S ON, THERE'S A MEMO IN YOUR PACKET OR, OR IN FRONT OF YOU, AND IT GIVES YOU BOTH LETTERS, EMAIL AND HER PHONE NUMBER AS WELL FOR ITS FOR AFTER HOURS IF YOU NEED HELP, UH, ANY ACCESS TO YOUR EMAIL.

AND I THINK THE MOST IMPORTANT THING IS THAT, UM, AGAIN, YOU DON'T HAVE TO KNOW EVERYTHING, BUT YOU HAVE OUR INFORMATION AND WE CAN GET YOU, UH, WHERE YOU NEED TO BE.

THE REAS WE'RE GONNA SEND ALL YOUR, ALL OUR COMMUNICATION IS GONNA GO TO THIS SPECIAL EMAIL AND IT IS YOUR EMAIL AND YOU CAN LOG INTO IT AND USE IT AS YOU DEEM, UH, APPROPRIATE FOR CITY BUSINESS.

UNDERSTANDING THAT IF YOU START DOING STUFF ON YOUR PERSONAL DEVICES, THEY ARE SUBJECT TO THE PUBLIC INFORMATION ACT.

SO THIS IS OUR WAY OF MAKING SURE THAT YOUR PERSONAL STUFFS STAYS PERSONAL AND CITY STAFF STAYS SEPARATE AND APART.

SO IF THERE EVER IS A PUBLIC INFORMATION REQUEST, WE KNOW EXACTLY WHERE TO PULL IT FROM.

OKAY? DO YOU GUYS HAVE ANY QUESTIONS ON THAT? YES, SIR.

SO YOU'LL NOT BE SENDING THE AGENDA AND THAT INFORMATION TO OUR REGULAR EMAIL ANYMORE? NO, BECAUSE THE CITY POLICY, THE ONLY REASON WE DIDN'T DO THIS LAST TIME IS BECAUSE WE HADN'T FINISHED SETTING YOU UP OR LETTING YOU KNOW THAT YOU HAVE A, AN EMAIL AND THAT WE HAVE TO FOLLOW CITY POLICY.

SO WE, WE WENT AHEAD AND SENT IT TO YOUR PERSONAL EMAIL SO THAT WE CAN TALK TO YOU GUYS AND LET YOU KNOW WHAT OUR NEW POLICY IS AND HOW WE'RE GONNA SEND ALL THE COMMUNICATION BECAUSE, UM, WE WANNA MAKE SURE THAT FROM THE PUBLIC INFORMATION REQUEST SIDE AND FROM THE RETENTION SIDE, YOUR PERSONAL STUFF IS SEPARATE BECAUSE THE LAW CHANGED AT THE STATE LEVEL FOR THE PUBLIC INFORMATION ACT AND SAID THAT ANY CITY BUSINESS ON ANY PERSONAL DEVICE IS RELEASABLE.

AND SO WE DON'T WANNA GET INTO YOUR PERSONAL EMAILS OR YOUR PERSONAL DEVICES.

AND THAT'S WHY WE WANNA KEEP EVERYTHING SEPARATE AND CLEAN.

CAN YOU JUST SEND IT TO LISAS BEHAVE YOURSELF? .

YOU GO NEXT TO YOUR NEXT ITEM.

ALL GOOD.

SO AGAIN, I THINK THE IMPORTANT THING THAT, THAT LET JUST TOLD US IS THAT THIS IS A LOT OF INFORMATION AND, BUT WE'RE HERE TO HELP YOU.

MM-HMM.

SO DON'T FEEL LIKE YOU'RE OUT THERE BY YOURSELF.

WE'RE HERE TO HELP YOU MAKE SURE THAT WE ALL COMPLY, THAT WE ALL KNOW WHAT TO DO.

AND SO, UM, DON'T FEEL OVERWHELMED OR JUST A QUICK PHONE CALL AND EMAIL AWAY.

OKAY? SO JUST LET US KNOW.

WE ARE YOUR FRIEND .

SO, UH,

[5. DISCUSSIONS]

THIS IS FREE AGAIN, THIS FIVE A DISCUSSED POSSIBLE AND CHARTER AMENDMENT, KIND OF WHAT MS. HORN ALREADY SAID.

WE HAD, WE, SHE KIND OF GAVE YOU GUYS AN OVERVIEW ALREADY, UM, THAT WE GAVE YOU GUYS A CHARTER BOOK IN YOUR PACKAGE.

MR. BEARD, DO YOU HAVE A QUESTION? YEAH, I'VE, I'VE ASKED ABOUT SEVEN TIMES.

SO, WELL, WE TURNED IT DOWN BECAUSE, UM, YOUR NURSE WAS REALLY LOUD.

SORRY ABOUT THAT.

OKAY, NO PROBLEM.

I WAS MUTED.

I THOUGHT I WAS MUTED.

UH, SO IS THE RETENTION GO OVER THE RETENTION TIME OF EMAIL? Y'ALL NOT PERMANENTLY ARCHIVING EMAIL.

SO THEY, THEY ARE MAINTAINED IN THE CITY'S SYSTEM FOR 90 DAYS.

AFTER THAT, ITS IS AUTOMATICALLY GOING TO CLEAN OUT YOUR EMAIL.

IF YOU FEEL THAT SOMETHING NEEDS TO BE MAINTAINED FOR LONGER THAN THAT, THEN WE SUGGEST THAT YOU SAVE IT ONTO ANOTHER DRIVE THAT MOST OF THE EMAILS AND CORRESPONDENCE THAT YOU'RE GONNA GET FROM US IS RELATED TO, UM, YOUR MEETINGS, YOUR PACKETS, UM, AND THINGS LIKE THAT.

IT'LL BE ADMINISTRIVIA, IT, IT WON'T BE ANYTHING THAT IS LEGAL OR THAT MS. HORNER HAS TO RELAY TO YOU WILL BE, WILL PROBABLY BE DONE IN THE FORM OF A, OF A PRINTED MEMO.

THEN STAFF, UH, GOES BACK AND, AND DOES THAT RESEARCH FOR YOU GUYS.

YES, SIR.

SO IF YOU LOOK AT YOUR BOOK, THIS CHARTER BOOK, THIS HAS ALL OF OUR, UM, UM, OUR CHARTER IN THERE.

IT ALSO LISTS ALL OF THE AMENDMENTS.

IF YOU LOOK IN, YOU, YOU'LL BE ABLE TO SEE TOWARDS THE BACK IT LISTS OUR ELECTIONS AND OUR AMENDMENTS AND WHAT SECTION WE AMENDED AND THINGS LIKE THAT.

IT'S VERY COMPREHENSIVE AND IT'S A VERY GOOD PLACE TO START.

UM, YOU CAN LOOK THROUGH IT, UM, YOU CAN TALK TO YOUR COUNCIL MEMBER AND MAYBE GET AN IDEA IF THERE'S SOMETHING THAT THEY KNOW OF THAT WE DON'T KNOW BECAUSE YOU ARE YOUR COUNCIL MEMBER'S REPRESENTATIVE ON THIS BOARD.

AND IN THE PAST, UH, STAFF MAY NOT HAVE RECOMMENDED SOMETHING THAT, UH, A, A COMMITTEE MEMBER SAID, YOU KNOW, MY COUNCIL MEMBER WANTED US TO LOOK INTO X AND

[00:35:01]

SO, UM, THAT'S ALL WE HAVE ON, ON THAT PARTICULAR ITEM.

SO I DON'T LIKE TO GIVE YOU GUYS HOMEWORK, BUT YOU KNOW, I COVER YOUR PACKET.

THAT'S FOR YOU TO KEEP.

UM, IF YOU HAVE ANY QUESTIONS, YOU HAVE MY EMAIL, YOU CAN CALL ME.

UM, AND, UH, YOU KNOW, AT THE NEXT MEETING WE'RE REALLY GONNA LOOK TO YOU GUYS TO TELL US WHAT YOU WANT US TO, TO LOOK AT OR RESEARCH OR BRING MORE INFORMATION OR DATA ON.

OKAY? YES MA'AM.

WELL, SO BRING SOME WORDING ON THAT ONE ITEM THAT WE DO HAVE THAT YOU LOOK AT.

THINK, OKAY, THIS IS FOR, AGAIN, SO SIX A CONSIDER

[6. CLOSING BUSINESS AND NEXT MEETING]

SETTING ANY TASKS AND PROCEDURES, PROCESSES FOR FUTURE MEETINGS.

SO THIS IS A CLEANUP.

LET ME GO.

UM, THIS IS LETTY AND THIS IS JUST KIND OF, UH, AN ITEM THAT'S LEFT OVER FROM PREVIOUS CHARTER REVIEW COMMITTEES WHERE, UM, THEY WANTED TO HAVE THIS BLANKET ITEM ON THE AGENDA IN CASE THERE WAS SOMETHING THAT YOU GUYS WANTED US TO DO AT REQUIRED ACTION THAT, UM, IT'S REALLY JUST THERE AS A, AS A CATCHALL.

SO YOU CAN GIVE YOU DUTIES, .

SO IF YOU DON'T HAVE ANY DUTIES, YOU DON'T HAVE TO GIVE ME ANY.

OKAY, THERE YOU GO.

ALL RIGHT, LET I HAVE A QUESTION.

YES, SIR.

MIKE, THIS IS MIKE BEARD.

I DON'T HAVE MY DAUGHTER BOOK IN FRONT OF ME, BUT DOES IT CONTAIN THE SUMMARY REPORT FROM ALL THE PREVIOUS CHARTER MEETINGS COMMITTEES? SO THE CHARTER BOOK HAS A, A COMPARATIVE CHART IN THE BACK THAT SHOWS ALL THE ELECTION DATES, ALL THE, ALL OF THE SECTIONS THAT HAVE BEEN AMENDED.

IF YOU WANT TO HAVE A LIST OF WHAT WAS TAKEN TO THE VOTERS AS AN AMENDMENT, I'LL BE HAPPY TO GIVE YOU THE, THE ORDINANCES THAT, UM, THAT IDENTIFY THIS.

NO MA'AM.

ALL THOSE COMMITTEES SUBMITTED A REPORT TO COUNCIL AND IN THAT REPORT, THE FIRST PART OF IT HAD A SUMMARY.

I THINK IT WAS ABOUT TWO PAGE SUMMARY OF THE, THE WITNESS DISCUSSING DEAL.

IS THAT NOT THE CASE? YEAH, WE STILL HAVE THE, WE HAVE ALL OF THOSE REPORTS.

THEY'RE ACTUALLY, UH, UH, PERMANENT RECORDS.

THE ONE THING I WILL TELL YOU, I CAN MAKE THOSE AVAILABLE TO YOU WITHOUT ANY PROBLEM.

THE ONE THING I WILL TELL YOU IS NOT ALL THE ITEMS THAT ARE PRESENTED TO COUNSEL MADE IT ONTO THE BALLOT AND NOT ALL THE ITEMS THAT MADE IT TO THE BALLOT WERE ACTUALLY APPROVED.

YES, MA'AM.

I, I THINK, I THINK WE'RE MISUNDERSTANDING EACH OTHER.

UH, AT LEAST THE TWO OR THREE COMMITTEES THAT I WAS ON CHARTER, WE HAD A SUMMARY PAGE PRESENTED WITH A REPORT, A COUPLE PAGES JUST SAYING BASICALLY HERE THE THINGS THAT WE DISCUSSED, HERE'S WHAT THE COMMITTEE VOTED ON AND HERE'S WHAT WE'RE PRESENTING.

IS THAT NOT THE CASE IN ALL THE COMMITTEES ANYMORE? YEAH, IT'S THE FINAL REPORT AND WE HAVE THAT.

I, AND IT'S A PERMANENT RECORD.

IS THAT IN THE BOOK? I JUST WOULD LIKE TO SEE THE SUMMARY REPORTS OF THOSE REPORTS.

THOSE ARE NOT IN THE CHARTER BOOK BECAUSE THE CHARTER IS WHAT'S ACTUALLY BEEN VOTED ON AND, AND NOT WHAT'S BEEN PRESENTED TO COUNSEL.

SO I CAN PULL THOSE, UM, THOSE REPORTS FOR YOU.

NO PROBLEM.

YEAH, IT WOULD BE, IT MIGHT BE BENEFICIAL TO SEE THOSE.

ABSOLUTELY.

I'LL, I'LL SEND TO YOUR EMAIL OR DO YOU WANT THEM PRINTED FOR THE NEXT MEETING? YOU, YOU CAN SEND 'EM TO THE EMAIL.

JUST SO WE'RE NOT BEATING, JUST SO WE'RE NOT BEATING DEAD HORSES.

I WILL GET THAT OUT TO YOU GUYS.

YES SIR.

YOU SEE HOMEWORK? HE GAVE ME TESTS.

THERE YOU GO.

ALRIGHT, SO ONE THING AND WHEN WE DO SEND OUT AN EMAIL LIKE THAT, ONE THING I DO CAUTION IS NOT TO REPLY TO ALL 'CAUSE I GET IS IN THE OPEN MEETINGS ACT.

SO JUST, UM, IF YOU HAVE ANY QUESTIONS, PICK UP THE PHONE, CALL ONE OF US, THAT'D BE GREAT.

BUT DO NOT REPORT AT ALL.

AND THAT IS ALL THAT WE AS STAFF HAVE FOR YOU.

IS YOUR INFORMATION ON THERE AS WELL OR IT SHOULD BE.

IF NOT, UM, I CAN, I'LL YOU CAN SEND OUT THE EMAIL TO YOU.

I'LL GET IT.

I MEAN, TO GIVE YOU MORE HOMEWORK.

NO, THAT'S FINE.

THAT'S FINE.

I WILL TELL YOU THOUGH, IT'LL BE, YOU WILL HAVE, SHE HAS A VERY BUSY SCHEDULE, SO IF YOU SEND ME SOMETHING THAT IT KAREN NEEDS, I WILL MAKE SURE THAT SHE GETS IT IMMEDIATELY.

UM, UM, SO I'M PROBABLY YOUR BETTER BET.

I SAY MEETING, SO NOW, UM, YES, YOU'RE AT THE FINAL ITEM.

WE, WE'VE TAKING ALL OF THE ITEMS SHE CAN.

SO YOU CAN EITHER ASK FOR A MOTION TO ADJOURN OR JUST ADJOURN.

[00:40:03]

SHE'S ADJOURNED.

ALL RIGHT, PERFECT.