* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:18] GREAT TIME. CRIME CONTROL FOR SPECIAL MEETING TUESDAY, OCTOBER FOR BUSINESS [ BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT NOTICE OF MEETING BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT SPECIAL MEETING TUESDAY, AUGUST 11, 2020 4:30 P.M. COUNCIL CHAMBER, CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 Due to the COVID 19 Disaster and the CDC's recommendation regarding social distancing measures, the public may not be allowed to be physically present at this meeting, as there is a limited amount of space when maintaining the required 6-feet separation from others. For those members of the public that cannot or do not wish to be physically present at the meeting, they will be able to participate through two-way communications. For video conferencing, use the following website www.zoom.com, click on "join a meeting" on the top right hand corner, and input the following Meeting ID: 845 4179 5695. For telephone conferencing please use the following toll-free number: 1-888-788-0099, Meeting ID: 845 4179 5695. Any person, who is participating through video/teleconferencing and is interested in speaking on any item on the agenda, must submit his/her request via email to the Board Secretary at cityclerk@baytown.org. The request must include the speaker's name, address, and phone number that will be used if teleconferencing as well as the agenda item number. The request must be received prior to the posted time of the meeting. The agenda packet is accessible to the public in both HTML and PDF formats at the following link: https://www.baytown.org/city-hall/city-clerk/agendas-minutes. After the meeting, a video recording of this meeting will be made available to the public at https://www.baytown.org/city-hall/city-clerk/agendas-minutes. For more information or questions concerning the teleconference, please contact the Office of the City Clerk at 281-420-6504. AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM ] MINUTES OF THE BAYTOWN CRIME CONTROL PREVENTION DISTRICT. REGULAR MEETING HELD ON JUNE 9TH, 2020. [1. MINUTES] IF Y'ALL HAVE ALL HAD A CHANCE TO REVIEW THE MINUTES, I'LL ENTERTAIN A MOTION FOR APPROVAL. I MOVE TO APPROVE THE MINUTES FROM THE LAST MEETING. THANK YOU, RANDY. I'LL SECOND IT. THANK YOU COKER. ALL IN FAVOR INDICATE BY SAYING AYE. AYE. AYE. ANY OPPOSED? OKAY. [a. Consider a resolution approving an amendment to the Baytown Crime Control and Prevention District FY2019-2020 Budget to reprogram funds from the contingency/new initiatives (20601-99002) to Elections (20601-74070) to cover the election services costs associated with the District's November 3, 2020, Continuation Election.] ITEM TWO CCPD, CONTINUATION ELECTION. CONSIDER A RESOLUTION APPROVING AND AMENDMENT TO THE BAYTOWN CRIME CONTROL PREVENTION DISTRICT FISCAL YEAR 1920. BUDGET TO REPROGRAM FUNDS FROM THE CONT CONTINGENCY NEW INITIATIVE TO ELECTIONS TO COVER THE ELECTION SERVICE COSTS ASSOCIATED WITH DISTRICTS NOVEMBER 3RD, 2020, CONTINUATION ELECTION. MADAM PRESIDENT AND DIRECTORS, WE TALKED A LITTLE BIT ABOUT THIS BEFORE. NOW WE'VE GOT SOME SOLID NUMBERS THAT WE CAN COME BACK WITH YOU. AS YOU SAW IN THE PREFERENCE WE'RE WE ARE REQUESTING TO REPROGRAM 30,000 FROM CONTINGENCY AND NEW INITIATIVES. YOU COULD SEE THAT THE, UH, HARRIS COUNTY AMOUNT OF 68,000, A LITTLE OVER 68,000 WITH A DEPOSIT OF ALMOST 41,000 THAT HAS TO BE PAID THIS YEAR. UH, WE ALSO KNOW THAT CHAMBERS COUNTY PORTION OF THIS IS ABOUT $10,000 OF WHICH 500 IS GONNA HAVE TO BE DEPOSITED. SO WITH THOSE TWO COSTS AND NOT WANTING TO COME BACK TWICE, WE'RE ASKING TO REPROGRAM 30,000. YOU CAN SEE THE THREE REASONS ON THE BOTTOM, AN INCREASE IN REGISTERED VOTERS, THE ADDITION OF COUNTYWIDE POLLING PLACES, AND THE ADDITIONAL WEEK OF EARLY VOTING. SO LETTING OUR STAFF HAVE DONE A GREAT JOB WITH HARRISON CHAMBERS COUNTY. LOOKING AT WHAT THE COST AND THE COST THAT WE HAVE TO COVER, UH, WE THINK $30,000. WE WON'T HAVE TO COME BACK A SECOND TIME. IF IT'S NOT USED, IT'LL ROLL TO NEXT YEAR. WE'VE ALSO BUDGETED 60,000 IN FY 21. I THINK WE TALKED ABOUT THAT DURING THE BUDGET. SO WE'RE VERY COMFORTABLE WITH FY 21, BUT WE NEED THE REPROGRAMMING OF 30,000 THIS YEAR AND STAFF RECOMMENDS APPROVAL. ANY QUESTION, OR I GUESS I SHOULD ENTERTAIN A MOTION FOR APPROVAL. I MOVE. WE APPROVE RESOLUTION REPROGRAMMING $30,000, UH, FROM CONTINGENCY NEW INITIATIVES TO ELECTIONS. SECOND. I'LL SECOND. THANK YOU. ANY QUESTIONS BEFORE WE MOVE FORWARD? I THINK WE ALL KNEW IT WAS COMING AND THERE'S NOT MUCH WE CAN DO ABOUT IT. SO ALL IN FAVOR INDICATE BY SAYING AYE. AYE. AYE. AYE. [b. Receive an update regarding the the CCPD November 3, 2020, Continuation Election and related educational materials.] UH, ADAM TO BE RECEIVE AN UPDATE REGARDING THE CCPD, NOVEMBER 3RD CONTINUATION ELECTION AND RELATED EDUCATIONAL MATERIALS. WHO'S PRESENTING? MR. LIVELY WILL BE PRESENTING TO YOU. MR. LIVELY. YOU GET DOUBLE DUTY TODAY. THE VOICE OF THE THIRD AND 4TH OF JULY. THAT'S IT. UH, DOUBLE DUTY, TRIPLE DUTY, SOMETIMES , IT SEEMS LIKE. UH, GOOD EVENING. STAFF AND BOARD. THANK YOU VERY MUCH FOR, UH, ALLOWING US TO SPEAK. WHAT, UH, YOU HAVE BEFORE YOU IS THE FLYER THAT, UH, WE'VE PUT TOGETHER AS AN EDUCATIONAL MATERIAL FOR, UH, CCPD AND FIRE CONTROL EMS. UH, WE WENT JOINTLY THIS YEAR BECAUSE IT'S BASICALLY THE SAME FUND FOR TWO DIFFERENT DEPARTMENTS AND, UH, IT'LL HELP WITH RESOURCES AND JUST A CONTINUAL, EVEN LIKE SAME MESSAGE THAT GOES OUT, UH, TO THE PUBLIC. UH, WE HAVE THE FLYER IS IN ALL FOUR LANGUAGES THAT'S REQUIRED. ENGLISH, SPANISH, VIETNAMESE, AND CHINESE, AS WELL AS THE VIDEO IS, I'LL SHOW YOU THE VIDEO THAT WE'LL PUT OUT. UM, WHEN I'M DONE AND WE GO BACK, IS THERE ANY QUESTIONS, ANYTHING YOU WOULD LIKE FOR US TO ANSWER? ANYONE HAVE QUESTIONS ON MATERIALS ALSO AT YOUR PLACES? WE'VE PUT, UH, SOME MESSAGING. I SAW THE MESSAGE THAT WE'RE GONNA HAVE IN MULTIPLE LANGUAGES, SPOKEN AND WRITTEN. THEY'LL BE USED TO PUT OUT INFORMATION ON THE ELECTION, UM, OVER A BLACKBOARD, WHICH IS THE CALL OUT SYSTEM THAT WE HAVE. UM, ALSO ON SOCIAL MEDIA, TWITTER, FACEBOOK, ET CETERA. UH, WE WILL ALSO, UM, WORK AT PUTTING THE FLYER AND, AND, UH, RELATED INFORMATION, UM, ON OUR WEBSITE. AND, UH, AND WE'RE LOOKING AT AN INSERT IN OUR, UH, UTILITY BILL. OKAY. AND I HAVE BEEN PUTTING SOME THINGS ON THE CHAMBER'S FACEBOOK PAGE. UM, AND WE'LL BE DISCUSSING AT OUR CRIME PREVENTION SAFETY MEETING NEXT WEEK. OTHER [00:05:01] FORMS OF PUBLICITY FOR BOTH DEPARTMENTS, BOTH DISTRICTS, AS WE'VE DONE IN THE PAST. WE WILL PRODUCE THESE AND MAKE THEM AVAILABLE TO THE, UH, THE MEMBERS. UM, THE SLIDE THAT KAREN APPROVED WENT THROUGH OF MINE. MM-HMM . I WENT AHEAD AND SUPPLIED MY COMMITTEE WITH A LINK IN CASE ANY OF 'EM WANTED TO SHARE ON THEIR FACEBOOK PAGE. SO BOB HOSKINS HAS PICKED UP SOME OF THAT AND WE'VE BEEN REPORTING OUT. SO I THINK THE MORE WE GET OUT, THE BETTER OFF WE'LL BE FOR ELECTION. SO JUST REMEMBER, WE HAVE TO ADVOCATE. I UNDERSTAND Y'ALL CAN EDUCATE. WE, AS FAR AS THE BAYTOWN CHAMBER OF COMMERCE, I CAN PROMOTE WHATEVER I RIGHT TO YES, YOU CAN ACTING IN THAT CAPACITY, BUT, UH, BE CAREFUL THAT THAT'S WHAT I PUT ON THE FACEBOOK. BE CAREFUL WHEN YOU'RE POKING THAT ENVELOPE AS TO WHETHER YOU'RE ADVOCATING OR EDUCATING. SO IS THAT CAN GET US IN A LITTLE BIT OF TROUBLE? Y'ALL READY FOR THE VIDEO? SO, SURE. I JUST, I WANNA POINT OUT ONE MORE THING BEFORE WE GO TO THE VIDEO JUST TO CLOSE OUT. UM, WE DO HAVE IT ON SCHEDULE, UH, FOR YOUR CANVASSING. THERE WILL BE A VERY SHORT PERIOD OF TIME FROM WHICH WHEN WE WILL RECEIVE THE RESULTS FROM THE COUNTIES TO WHEN WE WILL CANVAS. WE WILL CALL THAT MEETING AT YOUR NEXT REG, REGULARLY SCHEDULED CCPD MEETING. OKAY. SO I'LL TEMPORARY AND I WILL SEND OUT AN INVITE SO YOU CAN PUT THAT ON YOUR CALENDARS EARLY, OKAY? OKAY. ALL RIGHT. SO IF YOU'LL FLIP, UH, THE LITTLE RED SWITCH BY YOUR MONITORS TO SWITCH OVER AND I'LL GO PLAY THE VIDEO. WHAT'S A RED SWITCH? RED BUTTON THE BUTTON ON THE SIDE. OH, THANK YOU. MM-HMM . ON THE CITYWIDE NOVEMBER 3RD ELECTION BALLOT, VOTERS WILL BE ABLE TO CAST THEIR VOTES FOR OR AGAINST THE RENEWAL OF THE BAYTOWN CRIME CONTROL PREVENTION AND THE BAYTOWN FIRE CONTROL PREVENTION IN EMS DISTRICTS. THESE DISTRICTS RECEIVE ONE EIGHTH OF ONE PENNY EACH IN SALES AND USE TAXES OR 25 CENTS FOR EVERY $200 SPENT. THESE DISTRICTS PROVIDE FUNDING FOR POLICE AND FIRE PERSONNEL TECHNOLOGY IMPROVEMENTS SUCH AS BODY CAMS AND CAPITAL IMPROVEMENTS LIKE THE FIRE TRAINING FIELD. THESE DISTRICTS WERE CREATED ALMOST 15 YEARS AGO AND ARE FUNDED BY LOCAL SALES AND USE TAX. APPROXIMATELY 40% OF ALL SALES AND USED TAX DOLLARS COLLECTED ARE FROM SHOPPERS OUTSIDE OUR COMMUNITY. PLEASE REMEMBER TO GO TO THE BOTTOM OF THE BALLOT THIS NOVEMBER TO VOTE FOR OR AGAINST THESE SALES TAX DISTRICTS ON THIS. LOOKS GOOD. AND WHERE WILL WE BE PUTTING THESE ITEMS OUT TO? THEY WILL BE AVAILABLE ON OUR WEBSITE. THEY'RE ALSO ON YOUTUBE. WE HAVE THE LINK SO THAT IF THEY WANNA BE EMBEDDED INTO ANYBODY ELSE'S, UM, FACEBOOK PAGES OR, OR THE CHAMBER PAGE OR THINGS LIKE THAT, THEY WILL BE AVAILABLE. OKAY, COOL. I HEAR THE ONE IN, IN CHINESE IS QUITE LENGTHY. . . THAT LANGUAGE IS A LITTLE LENGTHY. YEAH, IT'S NOT TEXAN. OKAY. ANYBODY HAVE ANY QUESTIONS OR COMMENTS? AND WE DON'T NEED ANY APPROVAL, CORRECT? NO, MA'AM. ALRIGHT. THANK YOU LLOYD, FOR YOUR TIME ON THAT. [a. Consider a resolution approving the Baytown Crime Control and Prevention District's Investment Policy and Strategy Statement in accordance with the Public Funds Investment Act, Section 2256.005(e) for (i) the addition of an investment officer and (ii) the addition and deletion of broker/dealers.] UH, ITEM NUMBER THREE, PROPOSED RESOLUTION. CONSIDER RESOLUTION APPROVING BAY ON CRIME CONTROL PREVENTION DISTRICT'S INVESTMENT, PO INVESTMENT POLICY AND STRATEGIC STATEMENT IN ACCORDANCE WITH THE PUBLIC FUNDS INVESTMENT ACT SECTION DA, DA DA, AND THE ADDITION OF THE INVESTMENT OFFICER AND THE ADDITION AND DELETION OF BROKER DEALERS. THANKS. HELLO. THANKS MADAM PRESIDENT. UH, THIS MERELY ADDS ME AS AN AUTHORIZED INVESTMENT OFFICER OF THE DISTRICT AND, UH, ADDS ONE NAME TO THE LIST OF OUR BROKERS. UH, AN EQUIVALENT RESOLUTION WAS ADOPTED BY THE CITY COUNCIL AT ITS PREVIOUS MEETING. I DID NOTICE THAT WAS OUR ONLY ADDITION AND DELETION ON THERE. UH, ENTERTAIN A MOTION TO APPROVE. I'LL MAKE A MOTION. THANK YOU. COKE. I'LL SECOND. OKAY, THANK YOU. ANY QUESTIONS ON THIS MATTER? NOT THAT I DIDN'T WANT TO MAKE THE MOTION, BUT I WAS FEELING GREEDY SO I WASN'T . NOTHING TRUE. OKAY. ALL IN FAVOR PLEASE INDICATE BY SAYING AYE. OPPOSED? ALL RIGHT, THANK YOU VICTOR. UM, LET'S SEE. [a. Receive the Baytown Crime Control and Prevention District’s Quarterly Financial and Investment Reports for the Quarter Ending June 30, 2020.] ITEM NUMBER FOUR, RECEIVE THE BAYTOWN CRIME CONTROL PREVENTION. JUDGE, I GUESS THAT'S WHY YOU'RE STILL THERE. , UH, QUARTERLY FINANCIAL AND INVESTMENT REPORTS AND QUARTERLY AND QUARTER ENDING JUNE 30TH. OKAY. THANK YOU MADAM PRESIDENT. UH, IN TERMS OF THE REVENUES, THEY REMAIN ROBUST. I AM CONTINUE TO BE ASTOUNDED BY HOW STRONG SALES TAX REMAINS ACROSS THE, THE COUNTRY. UH, WE ARE RIGHT ON TARGET, UH, IN THE MIDST OF, UH, THE CRISIS, WHICH IS GOOD NEWS. I CAN'T [00:10:01] ASSURE YOU THAT THAT WILL CONTINUE GOING FORWARD. BUT FOR NOW, WE ARE IN A HEALTHY POSITION BECAUSE IN THE EXPENDITURE SIDE WE'RE A LITTLE BIT UNDER BUDGET. ONE OF THE REASONS BEING WE HAVE ONE LESS MEMBER OF STAFF AND WE HAD BUDGETED FOR, UH, SOME OF HER OTHER EXPENDITURES ARE DOWN. UH, SO WE WILL BE ADDING TO FUND BALANCES, UH, GOING INTO NEXT YEAR. WE'VE ALREADY DEALT WITH THE ISSUE OF THE COST OF THE ELECTION, UH, AND MADE THAT BUDGET ADJUSTMENT. UH, WE'VE, UH, INCURRED COSTS FROM RESPECT OF SOME CAPITAL ITEMS OF EQUIPMENT THAT WE'VE ALREADY GOT. UH, AND THAT'S REALLY AS MUCH AS I CAN TELL YOU AT THIS STAGE. BUT OVERALL, A HEALTHY POSITION, I'M QUITE REMARKABLE IN THE CONTEXT OF THE CURRENT ECONOMY. THANK YOU. I WAS PRETTY ASTOUNDED BY THAT AS WELL BECAUSE THAT IT WAS DOING AS WELL AS IT WAS CONSIDERING WHAT'S GOING ON. YEP. UM, DO WE NEED MOTION? NO, MA'AM. OKAY. ANYBODY HAVE ANY QUESTIONS? ALRIGHT, THANK YOU. THEN WE'RE MOVING RIGHT ALONG TO [a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, October 13, 2020, at 4:30 P.M. in the Baytown City Council Chamber in City Hall, 2401 Market Street, Baytown, Texas.] FIVE A MANAGER'S REPORT. WHAT ABOUT THE CHIEF? DID I MISS ONE? THE AGENDA? I WILL SUBMIT HIS REPORT TO THEM ELECTRONICALLY. OKAY. SO THEY'VE GOT A COPY OF THEIR PLATE. I'LL SUBMIT IT ELECTRONICALLY. YES. SUPER. WELL, I APPRECIATE ALL OF Y'ALL COMING. WHEN WE LAST MET TO DO BUDGETS IN MAY AND JUNE, WE CANCELED OUR JULY MEETING. KNEW WE WERE GONNA HAVE AN OCTOBER MEETING, THOUGHT WE WOULD HAVE PROBABLY A MEETING IN AUGUST OR SEPTEMBER TO TALK ABOUT, UM, THE EDUCATIONAL MATERIAL. SO IT'S GOOD TO SEE ALL OF Y'ALL. WE CERTAINLY APPRECIATE ALL OF YOUR SERVICE AS YOU ALWAYS DO. OUR NEXT MEETING IS SCHEDULED FOR TUESDAY, OCTOBER 13TH, 4:30 PM RIGHT HERE IN THE COUNCIL CHAMBER. THANKS TO ALL OF YOU AND THANKS TO STAFF CHIEF TO ALL OF YOUR PEOPLE, VICTOR IN FINANCE, LETTING YOUR FOLKS APPRECIATE ALL Y'ALL'S SERVICE. ANYONE HAVE ANYTHING ELSE BEFORE WE ADJOURN? I, AND I'M SORRY. NO, THAT'S FINE. WE, WE JUMPED GOING BACK TO THE VIDEO. MM-HMM . MAYBE I DOZED IT OFF. WHEN ARE THESE VIDEOS I ASK WHEN BE DISPLAYED AND WHERE CAN WE WATCH 'EM? WHERE WAS ANSWERED YOUTUBE WEBSITE AND THERE'LL BE A LINK EMBEDDED IN WHERE YOU CAN SHARE IT TO ANY OTHER, BUT NOTHING ON, WE JUST CHANGED IT. I UNDERSTAND. YEAH, WE JUST FINISHED IT. SO WE'RE, WE'RE, UH, WE'RE WORKING ON WHERE WE'RE PUTTING EVERYTHING. UM, THE TRANSLATION JUST CAME IN A FEW DAYS AGO. WELL, AND I HEARD THE YOUTUBE, BUT I MEAN, ARE WE GONNA TRY AND GET 'EM ON THE CABLE CHANNEL OR DO ANYTHING? OH, ABSOLUTELY. ANY, ANY CITY OWNED, UM, MEDIA OUTLET WE'RE GONNA TRY AND USE. SO CHANNEL 16, OUR WEBSITE, UM, OUR SOCIAL MEDIA, ET CETERA. OKAY. I HAVE ONE OTHER QUESTION. UM, I KNOW THE GOVERNOR DISCUSSED, UM, PULLING THE EARLY VOTING BACK. DID WE NOT DO THAT? WE ACOM WE ACCOMMODATED FOR THAT, MA'AM. UM, OKAY. WHEN DOES IT START? IT STARTS OCTOBER 13TH. 13TH. OKAY. AND OUR MESSAGING ON OUR WEBSITE ALREADY HAS THAT INFORMATION. OKAY. UM, AND THE MESSAGING THAT WE'RE GONNA USE ON SOCIAL MEDIA WILL BE AROUND EARLY VOTING. OKAY. SO THAT WE CAN, YOU KNOW, LET THE PUBLIC KNOW THAT IT IS, IT IS, UM, AS TIME, IT IS THREE WEEKS OF EARLY VOTING MM-HMM . YEP. YEP. SO WE SHOULD BE ABLE TO GET SOME GOOD NUMBERS OUT FOR THREE WEEKS OF EARLY VOTING. WE CAN HELP. WELL, WE'LL DO OUR BEST TO GET THE WORD OUT AND KEEP IT IN FRONT OF THEM. OKAY. ANYBODY ELSE? THANK YOU, RANDY. THAT WAS A NICE QUESTION. ANYTHING. WELL THEN I, I GUESS I BETTER CALL A MOTION TO ADJOURN. HUH? INSTEAD OF JUST SAYING WE STAND ADJOURNED. I MOVE, WE ADJOURNED. SECOND. THANK YOU. THANK YOU GENTLEMEN. AND WE'LL SEE YOU IN OCTOBER. UNLESS YOU'RE COMING TO MY MEETING NEXT WEEK. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.