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WELCOME.[ BAYTOWN FIRE, CONTROL, PREVENTION AND EMS DISTRICT NOTICE OF MEETING BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT REGULAR MEETING TUESDAY, JUNE 16, 2020 4:30 P.M. BAYTOWN CONFERENCE ROOM, CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 Due to the COVID 19 Disaster and the CDC's recommendation regarding social distancing measures, the public may not be allowed to be physically present at this meeting, as there is a limited amount of space when maintaining the required 6-feet separation from others. For those members of the public that cannot or do not wish to be physically present at the meeting, they will be able to participate through two-way communications. For video conferencing, use the following website www.zoom.com, click on "join a meeting" on the top right hand corner, and input the following Meeting ID: 852 9198 4927. For telephone conferencing please use the following toll-free number: 1-888-788-0099, Meeting ID: 852 9198 4927. Any person, who is participating through video/teleconferencing and is interested in speaking on any item on the agenda, must submit his/her request via email to the Board Secretary at cityclerk@baytown.org. The request must include the speaker's name, address, and phone number that will be used if teleconferencing as well as the agenda item number. The request must be received prior to the posted time of the meeting. The agenda packet is accessible to the public in both HTML and PDF formats at the following link: https://www.baytown.org/city-hall/city-clerk/agendas-minutes. After the meeting, a video recording of this meeting will be made available to the public at https://www.baytown.org/city-hall/city-clerk/agendas-minutes. For more information or questions concerning the teleconference, please contact the Office of the City Clerk at 281-420-6504. AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM ]
TO, UH, ANNOUNCE THE BAYTOWN CAR CONTROL PREVENTION EMERGENCY MEDICAL SERVICES DISTRICT REGULAR MEETING.UM, IT HAS A QUORUM AND WE WILL CALL TO ORDER OUR NEXT.
[1. MINUTES]
ITEM OF BUSINESS IS TO CONSIDER APPROVING THE MINUTES OF THE DISTRICT'S SPECIAL MEETING HELD ON MAY 19TH, 2020.I'LL MAKE A MOTION AND WE APPROVE.
UM, IS THERE QUESTIONS OR DISCUSSION? HEARING NONE.
[a. Conduct a public hearing regarding the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2020-21 Proposed Budget.]
WE WILL CONDUCT A PUBLIC HEARING REGARDING THE DISTRICT'S FISCAL YEAR 20 20 20 21.AFTERNOON, MADAM PRESIDENT DIRECT, SIR, SHE TO OPEN THE HEARING.
CAN YOU JUST OPEN THE HEARING, MA'AM? OKAY.
UH, THE PUBLIC HEARING TODAY IS BEING HELD FOR THE PURPOSE OF GIVING RESIDENTS OF THE DISTRICT THE RIGHT TO SPEAK AND BE HEARD.
EVERYONE DESIRING TO SPEAK AT TODAY'S HEARING SHOULD HAVE EITHER SIGNED THE APPROPRIATE LIST IN THE FOYER OR EMAIL THE DISTRICT SECRETARY PRIOR TO THE POSTED TIME OF THIS MEETING.
EACH SPEAKER SHALL GIVE HIS OR HER NAME AND ADDRESS IN ORDER TO PROVIDE A PROPER RECORD OF THIS HEARING.
THE RULES ALLOW EACH SPEAKER THREE MINUTES TO PRESENT INFORMATION.
HOWEVER, I ENCOURAGE EVERYONE TO BE AS BRIEF AND TO THE POINT AS POSSIBLE.
IF ANYONE HAS ANY QUESTIONS, PLEASE DIRECT THEM TO ME.
AND WITH THE AID OF THE STAFF, I SHALL ATTEMPT TO HAVE ANSWERED, GO TO THE RIGHT NEXT.
I NOW CALL TO ORDER THE PUBLIC HEARING REGARDING THE BAYTOWN FIRE CONTROL PREVENTION AND EMERGENCY MEDICAL SERVICE DISTRICT FISCAL YEAR 20 20 20 21.
I WOULD NOW LIKE TO REQUEST THAT STAFF SUMMARIZE THE SUBJECT OF THIS PUBLIC HEARING.
THANK YOU MADAM PRESIDENT DIRECTORS, THANK Y'ALL VERY MUCH FOR BEING HERE TODAY.
I'LL START OUT BY RECAPPING, UH, WE'VE MADE NO CHANGES TO THE BUDGET, SO WE'VE GONE THROUGH THE LAST COUPLE OF MONTHS, BOTH THE ACTION PLAN AND THE BUDGET.
SO I WANT TO START WITH THE ACTION PLAN 'CAUSE IT IS THE FOUNDATION FOR THE BUDGET THAT YOU APPROVE.
THE TENANTS OF THE ACTION PLAN INCLUDE THE FIRE TRAINING FACILITY, FIRE AND EMS PERSONNEL, BOTH FOR TRAINING FOR QUALITY ASSURANCE AND QUALITY IMPROVEMENT AND FOR FIRE AND EMS, EMERGENCY RESPONSE EQUIPMENT AND APPARATUS, BE IT FIRE ENGINES AND AMBULANCE.
SO WHEN CHIEF DOBSON PRESENTS THE ACTION PLAN TO Y'ALL, THAT'S KIND OF IDENTIFYING WHAT ARE THE AREAS THAT YOU WANT TO PUT YOUR BUDGET AGAINST.
SO THE BUDGET YOU HAVE BEFORE YOU TODAY SHOWS PERSONNEL SERVICES THE AMOUNT OF $402,841.
YOU SEE SUPPLIES FOR CLEAN JANITORIAL AND CHEMICAL SUPPLIES OF 17,500.
YOU SEE BUILDING MAINTENANCE FOR 22,500.
YOU SEE SERVICES WHICH INCLUDES YOUR PORTION OF THE ELECTIONS AS WELL AS FOR BONDING.
AND THAT HAS TO BE DONE FOR 60,200.
YOU SEE IN CAPITAL OUTLAY, 245,000 EARMARKED FOR AN AMBULANCE.
YOU SEE TWO DIFFERENT TRANSFERS OUT.
THE FIRST PART, 851,300 FOR PRINCIPAL AND INTEREST PAYMENTS FOR THE 2018 CO BONDS.
AND YOU SEE A ONE TIME TRANSFER TO THE GENERAL FUND DURING COVID.
WE DIDN'T KNOW WHETHER THE FIRE CONTROL DISTRICT COULD DO THE PAYBACK FOR THE CHANGE ORDERS, SO WE PAID THAT OUT.
THE GENERAL FUND, THIS IS YOU PAYING BACK THE GENERAL FUND FOR THE 300,000, WHICH WAS YOUR FORTUNE.
SO TOTAL TRANSFERS OUT OF 1,151,300, WHICH LEAVES OUT OF YOUR $2,062,196 BUDGET.
WE LIST THAT IN CONTINGENCY SO THAT YOU HAVE IT THERE IF SOMETHING HAPPENING DURING THE YEAR.
LAST TIME OUR FINANCE DIRECTOR, VICTOR, TALKED TO YOU ABOUT, UH, FISCAL CONSERVATISM.
GIVEN WHAT WE'VE GONE THROUGH IN COVID, NOT SURE WHAT'S HAPPENING WITH SALES TAX.
SO WE'VE GOT THAT MONEY SITTING THERE, NOT EARMARKED, WHETHER WE'RE TALKING GENERAL FUND OR OUR DISTRICT.
WE JUST RECOMMEND FISCAL CONSERVATISM WITH THE YEAR COMING UP AND NOT KNOWING WHERE ALL THAT MIGHT LEAD.
SO THAT'S THE RECAP OF THE ACTION PLAN AND THE BUDGET SUBJECT TO YOUR APPROVAL TODAY.
ANY COMMENTS FROM CHIEF DOBSON OR FINANCE DEPARTMENT? UH, THE ONLY THING I WOULD MENTION IN THE, IN THE, UM, ACTION PLAN AND OBVIOUSLY WITH THINGS GOING COVID MADE IT A LITTLE BIT HARDER IN THE COMING YEAR.
UM, THAT THERE'S NOT ANYTHING SET ASIDE FOR A FIRE ENGINE, BUT THAT CONTINGENCY IS SOMETHING THAT COULD BE USED IN THE COMING YEARS TOWARDS THE FIRE ENGINE.
PLUS IT, WE SEE OUR, UM, SALES TAX REVENUE COME IN HIGHER.
THAT'LL ALSO BE PUT TOWARDS THAT FIRE ENGINE.
THANKS CHIEF VICTOR, THAT'S ALL WE HAVE, MA'AM.
YOU HAVE NOTHING THAT NO ONE SIGNED UP.
THERE BEING NO ONE DESIRING TO SPEAK.
I NOW CLOSE THIS PUBLIC HEARING REGARDING THE BAYTOWN CAR CONTROL PREVENTION IN EMS DISTRICT FISCAL YEAR 20 20 20 21, PROPOSED BUDGET.
[b. Consider a resolution adopting the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2020-21 Proposed Budget.]
MOVE TO ITEM TWO B AND CONSIDER A RESOLUTION[00:05:01]
ADOPTING THE DISTRICT'S FISCAL YEAR 20 20 20 20 21.DO I HAVE A MOTION? I'LL MAKE A MOTION.
SHALL WE ACCEPT? I HAVE A MOTION.
UM, DOES ANYONE HAVE QUESTIONS OR NEED MORE CLARIFICATION OR, OR DESCRIPTION? NO.
[3. BAYTOWN FIRE CONTROL, PREVENTION AND EMS DISTRICT CONTINUATION ELECTION]
A RESOLUTION CALLING FOR A CONTINUATION ELECTION FOR THE BAYTOWN FIRE CONTROL PREVENTION EMERGENCY MEDICAL SERVICES DISTRICT TO BE HELD ON TUESDAY, NOVEMBER 3RD, 2020.MADAM PRESIDENT, UH, IF I CAN TAKE ITEMS THREE A THROUGH C AS ONE, I'LL EXPLAIN ALL OF THEM.
THEY WERE ALL RELATED TO YOUR ELECTION.
ALRIGHT, GIVEN THAT, DO I HAVE A MOTION TO ADOPT I, THE RESOLUTIONS CONTAINED IN THREE A, B, AND C? I'LL MAKE A MOTION TO ACCEPT A, B, AND C.
OKAY, SO ITEM THREE A IS, UH, A RESOLUTION CALLING FOR YOUR CONTINUATION ELECTION.
UH, I MENTIONED PREVIOUSLY THAT IT WAS COMING THAT TIME TO, UH, REAUTHORIZE YOUR FIRE CONTROL DISTRICT.
UM, THANKFULLY WE WERE ABLE TO CHANGE THE, UM, THE CODE LANGUAGE SO THAT WE CAN MAKE IT TO OUR FIFTH YEAR.
UM, SO WE'RE VERY EXCITED ABOUT BRINGING THAT FORWARD.
UM, THE ELECTION IS SET FOR NOVEMBER 3RD, UH, BECAUSE IT'S, IT IS NOVEMBER.
WE ARE REQUIRED UNDER LAW TO, UH, HOLD JOINT ELECTION CONTRACTS WITH OUR COUNTIES 'CAUSE WE RESIDE IN TWO COUNTIES.
UM, B AND C ARE RELATED TO ALLOWING THE STAFF WITH THE SUPPORT OF OUR GENERAL COUNSEL TO NEGOTIATE, UM, JOINT ELECTION AGREEMENTS WITH HARRISON CHAMBERS COUNTY.
SO, UM, AS MENTIONED BEFORE, A PORTION OF YOUR ELECTION WILL BE, UM, PAID FOR IN THIS YEAR'S BUDGET BECAUSE IT STRADDLES, UH, A BUDGET YEAR.
THEN THE SECOND PART OF THE ELECTION WILL BE PAID OUT OF NEXT YEAR'S BUDGET.
UM, HARRIS COUNTY WILL HANDLE THE BULK OF IT.
THE, THE STAFF WILL SUPPORT THE ELECTIONS ADMINISTRATION FOR THE COUNTIES.
WE WILL HAVE, UM, WE'LL WRITE OUR OWN BALLOT.
WE'LL GET OUR OWN TRANSLATIONS AND PUBLICATIONS.
SO THERE'S SOME THINGS THAT WE WILL SHARE, BUT, UH, WE'LL MAKE SURE THAT THE INTEREST OF THE DISTRICT ARE, ARE HANDLED APPROPRIATELY BY THE COUNTIES AND STAFF RECOMMENDS APPROVAL.
AND I, I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU GUYS MIGHT HAVE ANY QUESTIONS? UM, IF NOT, I WOULD ASK FOR A VOTE.
CAN WE VOTE ALL THREE OF THEM? YES MA'AM.
I WOULD ASK FOR A VOTE SINCE WE HAVE A MOTION AND A SECOND.
[4. PROPOSED RESOLUTIONS]
NEXT WE WILL CONSIDER A RE RESOLUTION CANCELING THE DISTRICT'S REGULAR MEETING SCHEDULED FOR TUESDAY, JULY 21ST.SO YOUR LAST REGULAR MEETING WAS IN APRIL.
AND BECAUSE OF THE BUDGETARY TIMELINES MOVED UP THIS YEAR, WE CONDUCTED THE BUDGET BUSINESS AND THE CONTINUING ELECTION BUSINESS IN MAY AND JUNE.
SO BECAUSE OF ALL THAT'S DONE AND YOU'VE APPROVED BOTH THE BUDGET AND THE CONTINUING ELECTION ITEMS, THERE IS NO ITEMS FOR YOUR NORMAL REGULARLY SCHEDULED MEETING, WHICH IS JULY.
SO WE'RE RECOMMENDING THAT THAT MEETING'S SCHEDULED FOR TUESDAY, JULY 21ST TO CANCEL.
VERY GOOD WITH THE CAVEAT THAT IF YOU NEED ANYTHING, IF YOU NEED TO CALL THE MEETING, WE WILL POLL AND WE WILL SET UP THE MEETING AS PER NORMAL.
DO I HAVE A MOTION? I GOT A QUESTION.
WILL, LET'S HAVE A, I THINK BEFORE WE HAVE QUESTIONS AND DISCUSSION BE A MOTION.
A MOTION TO COUNSEL A MEETING.
AND I'LL SECOND AND HAVE A SECOND.
I'M ABOUT TO FORGET WHAT I WAS GONNA ASK
IS IT ABOUT THE BUSINESS? ABOUT UH, IT'S ABOUT THE ELECTION.
UH, IF THERE IS A, A, SO OUR NEXT REGULAR MEETING WOULD BE IN OCTOBER, IS THAT CORRECT? THAT'S RIGHT.
SO IS THERE ANY CONCERN OR IS THERE ANY STRATEGY WE NEED TO REVIEW OR TALK ABOUT PRIOR TO THE ELECTION? YOU WANNA TAKE THAT ON NOVEMBER 3RD AT THE OCTOBER.
SO INTERESTING THAT YOU BRING THAT UP.
CCPD HAD THE SAME CONCERN AND THEY REQUESTED FOR US TO PULL FOR A MEETING IN SEPTEMBER, WHICH WILL GIVE US AN OPPORTUNITY TO FINISH OUR EDUCATION MATERIAL AND WILL PUT US RIGHT AT THE POINT WHERE WE'LL BE GOING INTO EARLY VOTING IN OCTOBER AND THINGS LIKE THAT.
WE CAN DO THE SAME FOR FIRE CONTROL TO KEEP IT IN TANDEM WITH WHAT WE DO WITH C CCP D YEAH.
ONE THING RICKY'S DOING, UNDERSTANDING THAT A LOT OF PEOPLE THAT YOU KNOW MAY NORMALLY GO OUT THERE BECAUSE WE CAN UH, ONLY EDUCATE, NOT ADVOCATE WHERE YOU GUYS CAN ACTUALLY ADVOCATE.
SO SHE HAS A SERIES OF THE GROUPS
[00:10:01]
THAT HAVE MEETINGS, MOST OF WHICH ARE STILL DOING ZOOM MEETINGS.SO SHE'S REACHING OUT TO THE NORMAL PARTICIPANTS SHE GOES TO TO SEE IF SHE CAN GET ON THOSE ZOOM MEETINGS.
SO THEY DON'T KNOW THAT THERE'LL BE SOMETHING THEY WANT TO TALK ABOUT IN SEPTEMBER.
IT COULD BE BUSINESS AS USUAL, BUT THEY WANTED THE OPPORTUNITY THAT IF THEY WANTED TO GET TOGETHER AND HAVE CONVERSATION, JUST LET US KNOW.
AND AS LEDDY SAID, WE SCHEDULE A MEETING IF YOU SO DESIRED.
MY CONCERN THERE IS THAT WITH THE COVID-19 CHANGE IN AT ATMOSPHERE A LITTLE BIT ABOUT HOW PEOPLE ARE GONNA VOTE AND YOU KNOW, DO WE NEED TO BE DOING SOME MORE PUBLICITY OF WHAT WE'VE ACCOMPLISHED, YOU KNOW, JUST PRIOR TO THAT.
UH, JUST THAT I'D RATHER OVERWORK IT THAN UNDER WORK IT AND FIND OUT LATER THAN WE SHOULD HAVE DONE SOMETHING THAT I BELIEVE THAT OUR PUBLIC AFFAIRS DEPARTMENT IS CURRENTLY WORKING WITH THE DEPARTMENTS, WITH THE FIRE DEPARTMENT TO GET, UM, DATA AND INFORMATION THAT WILL BE USED ON THE EDUCATIONAL MATERIAL.
I CHECKED WITH HER AND SHE FEELS THAT, UM, END OF AUGUST, EARLY SEPTEMBER, UH, THEY WILL BE PREPARED TO SHOW WHAT HAVE A WORK PRODUCT.
SO, UM, WE CAN AIM FOR LATE AUGUST, EARLY SEPTEMBER AND WE CAN PULL YOU GUYS TO SET UP A, A MEETING.
I NORMALLY TRY AND DO THE AGGRESSIVENESS OF THE CAMPAIGNING YOU TALK ABOUT RIGHT BEFORE THE ELECTION.
'CAUSE IT DOESN'T REALLY HAVE LONG TERM APPLICABILITY.
SO AUGUST, SEPTEMBER IS REALLY WHEN THEY'RE PUSHING REALLY HARD ELECTION'S.
AND EARLY VOTING STARTS OCTOBER 19TH AND RUNS THROUGH OCTOBER 30TH.
ALRIGHT, WE HAVE A MOTION AND A SECOND, UH, TO, UH, CANCEL THE JULY MEETING.
DO ALL THOSE IN FAVOR SAY AYE.
OPPOSED? LIKE, SO I WAS WAITING FOR IT.
UH, MOTION CARRIED UNANIMOUSLY.
[5. REPORTS]
LAST, OUR NEXT ITEM OF BUSINESS IS TO PRESENT AN UPDATE REGARDING THE FIRE TRAINING FIELD.FIRE TRAINING FIELD IS GOING FANTASTICALLY WELL.
UH, CONSTRUCTION'S MOVING RIGHT ALONG.
THEY HAVE THE STRUCTURE UP FOR ALL THE INDUSTRIAL PROPS, ALL THE PIPE RACKS.
THE, THEY JUST PUT DOWN RAILROAD TRACKS LAST WEEK.
THE BUILDING ITSELF IS UP ROOF ON IT, SHEET ROCK UP.
THEY'RE TAPING AND FLOATING AND, AND, UH, TEXTURING RIGHT NOW DOING, UH, TILE AND THE BATHROOMS AND WORKING ON ALL THE ACS ARE IN.
THEY JUST GOT POWER HOOKED UP LAST WEEK.
UH, AS OF TODAY THEY'RE STARTING TO DO A, UH, 10 INCH WATER METER AND A 10 INCH BACKFLOW PREVENTER AT THE FRONT OF THE PROPERTY.
UM, WE GOT A 18 WHEELER AND TRAILER DONATED.
I'M WORKING WITH, UH, A NUMBER OF LOCAL INDUSTRY PARTNERS TO GET A RAIL CAR.
UH, I DON'T HAVE THAT SECURE YET, BUT UH, I GOT A LOT OF FEELERS OUT THERE.
SO, UH, BUT ALL IN ALL IT'S GOING WELL.
WE JUST, UH, COUNSEL JUST PASSED, UH, CHANGE ORDER NUMBER TWO THURSDAY NIGHT, UH, WHICH INCLUDES A POND FOR WATER RECLAMATION AND ALL OF OUR FIRE WATER'S GONNA COME OUT OF THAT POND INSTEAD OF COMING OUTTA THE CITY WATER SYSTEM.
SO WE'LL BE ABLE TO RECYCLE THE WATER AND, UH, USE, USE IT AGAIN OVER AND OVER.
ANY QUESTIONS? HOPE THEY RECYCLE.
'CAUSE IT, IT'LL, IT'LL USE A TON OF WATER.
HE DRAIN SOME KIND OF TREATMENT THOUGH ON HIS FEET? NO, IT, IT GOES RIGHT BACK IN, NOT FILTERING OR ANYTHING.
SO WE'RE ONLY BURNING PROPANE SO IT DOESN'T CONTAMINATE THE WATER.
THERE'S NO LIQUID HYDROCARBON SO THERE'S NO RECLA, YOU KNOW, NO FILTRATION.
IT'LL HAVE A, IT'LL HAVE A, JUST A VERY, UH, CRUDE FILTER SYSTEM JUST TO KEEP, YOU KNOW, DIRT AND STUFF LIKE THAT OUT OF IT.
BUT, BUT, UH, YEAH, WE WON'T BE USING ANY, ANYTHING THAT WOULD BE A POLLUTANT TO BEGIN WITH, SO WON'T BE NECESSARY.
UH, YOU KNOW, WE'D BE TALKING MILLIONS OF DOLLARS MILLION, WE WERE TALKING SCRUBBING WATER AND, AND DOING ALL KINDS OF STUFF LIKE THAT.
SO YEAH, WE'RE NOT DOING THAT.
JOHN, DO YOU HAVE ANY QUESTIONS? ME? YES.
[6. MANAGER'S REPORT]
UM, NEXT ITEM IS THE MANAGER'S REPORT.I KNOW THIS HAS BEEN A VERY, VERY TRYING TIME, YOU KNOW, IN THE NATION WITH COVID AND OTHER THINGS GOING ON.
SO JUST THE ABILITY FOR Y'ALL TO COME TOGETHER AND DO THE BUSINESS EITHER IN PERSON OR JOHN.
THANKS FOR BEING ON THE ZOOM AND OTHERS HAVE BEEN AS WELL.
SO REALLY APPRECIATE THE WORK THAT Y'ALL CONTINUE TO DO THROUGHOUT EVERYTHING GOING ON TO THE FIRE DEPARTMENT, CHIEF DOBSON, VICTOR, THE FINANCE DEPARTMENT, REALLY TOUGH TIME IN BUDGET.
A LOT OF WORK WITH COVID ADJUST TO THE CURRENT YEAR
[00:15:01]
AS WELL AS DOING THE FY 21 BUDGETS FOR ABOUT 20 DIFFERENT FUNDS AND WHATNOT.IT'S JUST AN AWFUL LOT OF WORK AND JUST CAN'T SAY ENOUGH ABOUT, YOU KNOW, GINA AND THE INTERIM, THE WORK YOU DID IN THE FINANCE DEPARTMENT.
VICTORS COME IN FEET ON THE GROUND.
THE WORK THAT YOU DO WITH THE FIRE DEPARTMENT, YOU SEE ONE OF THE BUDGETS IN THE DISTRICT BUDGETS, BUT I JUST WANT TO SPEAK TO THE ENORMITY OF THE WORK THAT OUR DEPARTMENTS DO.
SUBJECT TO WHAT YOUR COMMENTS YOU MADE ABOUT A POTENTIAL AUGUST OR SEPTEMBER MEETING WILL CERTAINLY PULL YOU FOR THAT.
YOUR NEXT REGULARLY SCHEDULED MEETING IS TUESDAY, OCTOBER 20TH AT 4:30 PM RIGHT HERE IN THE BAYTOWN CONFERENCE ROOM.
RIGHT AS THERE'S NO FURTHER BUSINESS TO COME BEFORE THE BOARD, I WOULD ENTERTAIN A MOTION TO ADUR.
SEE YOU GUYS IN A MONTH OR TWO.