* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:17] OKAY. YOU'RE GOOD OFF PROBABLY. ALRIGHT, GOOD AFTERNOON EVERYONE. I'D LIKE TO WELCOME YOU TO THE BAYTOWN FIRE CONTROL PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT SPECIAL MEETING. UH, BRING, I'LL CALL THIS MEETING TO ORDER AND ANNOUNCE THAT WE DO HAVE A FORUM. THE FIRST ITEM OF [a. Consider approving the minutes of the Baytown Fire Control, Prevention, and Emergency Medical Services District Regular Meeting held on April 21, 2020.] BUSINESS WILL BE TO CONSIDER APPROVING THE MINUTES OF THE DISTRICT'S REGULAR MEETING HELD ON APRIL 21ST, 2020. MOTION TO APPROVE AND A MOTION. SECOND, I HAVE A SECOND. OTHER QUESTIONS OR DISCUSSION? HEARING NONE. ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? LIKE SIGN, UH, MEASURED, UH, CARRIED AGAINST. THE NEXT ITEM [a. Discuss the Baytown Fire Control, Prevention, and Emergency Medical Services District Fiscal Year 2020-21 Proposed Budget and budget process.] WILL BE TO DISCUSS THE DISTRICT'S FISCAL YEAR 20 20, 20 21. PROPOSED BUDGET AND BUDGET PROCESS, HONOR PRESIDENT AND BOARD. I'LL KICK IT OFF AND THEN I'LL SEE WHETHER THE CHIEF OR FINANCE HAS ANYTHING ELSE TO ADD. BUT JUST A RECAP THAT YOU CAN SEE ON PAGE THREE, WE'VE GOT ABOUT $1.6 MILLION IN REVENUE, HALF A MILLION IN OPERATING EXPENSES, TOTAL EXPENDITURES OF 2,062,000. YOU SEE A BEGINNING FUND BALANCE WITH NO ENDING FUND BALANCE. 'CAUSE AS YOU KNOW, FOR A WHILE NOW, WE'VE TAKEN WHAT'S ENDING AND WE STICK IT UP IN THE UNFORESEEN NEW INITIATIVE. SO WHEN YOU APPROVE THE BUDGET, YOU HAVE ANY FUNDS THAT ARE LEFT OVER FOR YOUR REDUCED. I'LL FLIP PAST PAGE FOUR TO PAGE FIVE 'CAUSE THAT'S WHERE YOU REALLY SEE THE DETAILS. YOU CAN SEE THE PERSONNEL SERVICES 400,000. YOU CAN SEE SUPPLIES, WHICH IS CLEANING AND JANITORIAL AND CHEMICAL SUPPLIES, WHICH IS, UM, OF 17,500. YOU CAN SEE 22,000 IN BUILDING MAINTENANCE FOLLOWED BY THE ELECTIONS AND THE BONDS. AND THEN YOU SEE THE MOTOR VEHICLES AND THE CAPITAL FOR 245,000 TRANSFERS OUT OF 1.1 MILLION AND A TOTAL OF CONTINGENCY OF 162,000 TOTAL F-C-P-M-S-D BUDGET OF 2,062,000. SO THAT'S THE BUDGET IN MACRO. UM, CHIEF, ANYTHING TO ADD TO THE BUDGET? ANY ISSUES THAT YOU WANT TO BRING UP? NO, I, I'LL BE TALKING ALL THAT. YEAH, WE TALKED ABOUT THE ACTION PLAN. YEAH. WE WANT YOU TO, UH, LOOK AT THE 162,000 THE WAY WE'RE, WE'RE DOING WITH OUR, OUR CITY COUNCIL AS A SMALL INSURANCE POLICY AGAINST THE UNKNOWN. AND SO IT'S PRUDENT FOR YOU TO MAINTAIN THAT. UH, THERE, UH, THINGS MAY CHANGE. WE HOPE THEY DO IN THE NEXT SIX MONTHS AND, UH, OR LONGER. AND THEN WE DECIDE, OH, OKAY. WE, WE PROBABLY CAN, UH, UTILIZE THAT FUNDING FOR SOMETHING THAT WE IDENTIFY LATER ON, BUT IT'S GOING TO BE, UH, A LITTLE UNKNOWN TO US, A LITTLE IFFY FOR US UNTIL PROBABLY INTO 21 CALENDAR YEAR 21. UH, SO THAT'S WHAT MY INCURSION WOULD BE. YOU HAVE VERY FRUGAL, APOLOGIZE FOR BEING LATE. WE HAVE LIKE THREE MEETINGS GOING ON AT ONE TIME HERE NIGHT. I HAVE TO BE AT THREE OF 'EM. SO, UH, BUT, UH, YEAH. VIC, DO YOU HAVE ANYTHING? UH, NO. NOTHING OTHER THAN TAG OF WHAT YOU'VE SAID. I THINK IT'S A TIME TO BE PRUDENT. WE HAVE BEEN CONSERVATIVE IN THE ESTIMATES BEEN MADE BY SEAL TAX NEXT YEAR. I THINK THAT'S SOMETHING BASIS GET BETTER. BUT, UH, SINCE THIS WAS JUST A DISCUSSION, UH, ITEM, I ASSUME I CAN MOVE ON. YES, MA'AM. ALL YOU HAD TO GIVE US RECEIPT. OKAY. UM, NEXT [a. Consider a resolution adopting the Baytown Fire Control, Prevention and Emergency Medical Services District's 2020 Action Plan.] WE'LL CONSIDER A RESOLUTION ADOPTING THE DISTRICT'S 2020 ACTION PLAN. I'M GOING TO STEP BACK, TAKE THIS OFF SO I CAN TALK BIT. UM, SO WE, WE PRESENTED THE ACTION PLAN, I THINK A COUPLE TIMES WITH SOME TWEAKS. NOW WE HAVE SOME NUMBERS IN HERE JUST FOR A QUICK RECAP. UH, WE'VE GOT THREE STRATEGIES OR CATEGORIES. UH, ONE OF THE STRATEGIES IS THE FIRE TRAINING FACILITY. THE OTHER IS FIRE AND EMS PERSONNEL. AND THEN THE THIRD IS FIRE, EMS, EMERGENCY RESPONSE EQUIPMENT AND APPARATUS. AND, UM, PART OF THE REQUIREMENT OF THE ACTION PLAN IS TO, UM, IDENTIFY THE, UM, WHAT THE REVENUE'S GONNA BE FOR THE NEXT FIVE YEARS AND THEN HOW THEY'RE GONNA BE SPENT. UM, WE USE THE ONE POINT, UH, 1.625 MILLION FOR THE, UH, TOTAL FOR THE NEXT YEAR AND APPROXIMATELY A 2% INCREASE FOR EACH YEAR. AND, UM, I DON'T KNOW IF YOU HAD IT IN FRONT OF YOU, BUT IN THE, UH, IN THE FIRST YEAR, JUST AS AN EXAMPLE, [00:05:01] A FIRE TRAINING FACILITY, ABOUT 900,000 FIRE EMS PERSONNEL, ABOUT 400,000 AND FIRE AND EMS, UH, EQUIPMENT IN AN APPARATUS ABOUT 325,000. AGAIN, THIS ISN'T REALLY INTO A LOT OF DETAIL 'CAUSE YOU KNOW, A LOT OF THINGS CHANGE, BUT EACH YEAR WITH THAT ADDITIONAL 2%, UM, NETWORKS THAT WE WOULD EXPECT, UM, I'VE JUST BEEN PUTTING THAT INTO THE, UH, FIRE AND EMS RESPONSE EQUIPMENT IN APPARATUS. AND SO REALLY IT'S, IT'S SIMPLY THOSE, MAINLY THOSE THREE CATEGORIES. AND, UM, AGAIN, IT'S 2% INCREASE EACH YEAR. ANY QUESTIONS ON THE ACTION PLAN? ANY QUESTIONS FROM OUT IN THE ZOOM? NO. ALL A QUESTION. DO YOU HAVE A QUESTION? NO. NO. ALRIGHT. THANK YOU. ALRIGHT. UM, SINCE THIS WAS TO CONSIDER A RESOLUTION ADOPTING THIS PLAN, I, I LOOK FOR A MOTION. I I HAVE A MOTION. DO I HAVE A SECOND? SECOND. I HAVE A MOTION AND A SECOND. ANY QUESTIONS OR DISCUSSION? HEARING NONE. ALL THOSE IN FAVOR SAY AYE. AYE. OPPOSED? LIKE SIGN THE MOTION. PERIOD. END AYE. THANK YOU. UH, NEXT WE WILL RECEIVE [a. Receive the Baytown Fire Control, Prevention, and Emergency Medical Services District’s Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2020.] THE DISTRICT'S QUARTERLY FINANCIAL AND INVESTMENT REPORTS FOR THE QUARTER ENDING MARCH 31ST, 2020. THANKS, PRESIDENT. I'LL TAKE THAT. FIRST OF ALL, INTRODUCE MYSELF. I RECENTLY APPOINTED DIRECTOR FOR THE CITY. NICE TO MEET YOU ALL. HOPEFULLY NEXT TIME I'LL BE ABLE TO RIDE MASKS. . OKAY. LET'S GO THROUGH THIS, UM, FAIRLY QUICKLY, BUT JUST TO GIVE YOU A SENSE OF IT. UH, AT THE MIDWAY POINT IN THE YEAR, UH, THE BUDGET IS IN A, UH, VERY ROBUST POSITION. UH, AT THAT POINT WE HAD SELECTED JUST A LEVEL MORE 50% OF PERSPECTIVE SALES TAX RECEIPTS. SO THAT'S GOOD NEWS. UH, IT REMAINS TO BE SEEN, UH, BY THE PICTURE. THAT'S FOR THE LAST SIX MONTHS OF THE YEAR, NOT SOMETHING WE'LL KEEP ON THE REVIEW. AND TO THAT END, TURNING TO THE EXPENDITURE SIDE, UH, THE GOOD NEWS IS THAT THE, THE FIRE DEPARTMENT, AS WE WOULD EXPECT, HAVE BEEN INCREDIBLY FRUGAL IN THEIR STANDING. UH, AND THEY'RE UNDERSPENT ON THE NUMBER OF LINES FILLING PERSONNEL SUPPLIES AND MAINTENANCE, UH, WHICH WILL HELP, UH, AS WE GO INTO THE NEXT SIX MONTHS OF THE YEAR. UM, THEY HAVE BEEN, UH, VERY FORWARD THINKING AND GOING AHEAD WITH THE INVESTMENT IN THE CAPITAL ITEMS. HOWEVER, ABOVE THEMSELVES, A PUMP TRUCK, UH, A NEW FORD F FOUR 50 AND THE BOAT TRAILER, THERE'S STILL MONEY AND CONTINGENCY AND OVERALL, UH, EVEN ACCOUNTING FOR THE FACT THAT THE ENTIRE CAPITAL BUDGET HAS BEEN SPENT. UH, IT'S A LITTLE UNDER 50% SPENT HALFWAY THROUGH THE YEAR. SO I, I WOULD SAY, BUT PRESIDENT, A ROBUST POSITION, BUT ONE THAT WE WILL NEED TO KEEP UNDER REVIEW, PARTICULARLY AS YOU ARE SOLELY BECOMING ALL SALES TAX FOR YOUR REVENUE. UH, THE INVESTMENT REPORT THAT'S ATTACHED IS, AS WE WILL NOTICE, IS FOR THE ENTIRETY OF THE CITY. SO IT'S UNFORTUNATELY NOT ALL YOURS SPAN. ON PAGE SEVEN, YOU WILL SEE LINE 2 0 7. THAT IS, UH, THE AMOUNT OF INVESTMENTS THAT ARE AVAILABLE, UH, TO YOU. I ADD THAT, YEAH, WE CAN, YOU CAN SEE HERE THAT, UH, UM, YOUR INVESTMENTS ARE, ARE, ARE, UH, ARE IN THE STATE INVESTMENT POOL, TEXT POOL. UM, THEY WERE YIELDING VERY WELL UP UNTIL THE TIME THAT, UH, YOU KNOW, MARK KIND OF CAUGHT UP WITH IT THROUGH THROUGHOUT THE QUARTER, BUT THE, UH, RETURNS HAVE BEEN VERY WELL. UM, I CAN TAKE YOU BACK TO PAGE ONE, UM, ON THE INVESTMENT INTEREST PORTION OF IT. UM, BACK TO, UH, BACK TO WHERE WE WERE TALKING ABOUT THE REVENUE COMPARISON REPORT. IT LOOKS, IT LOOKS SOMETHING LIKE THIS. I APOLOGIZE. AND YOU CAN SEE THAT OUR BUDGET FOR, FOR ATTORNEY THE YEAR WAS 6,002 NINE. UH, THUS FAR, MID OF THE YEAR. WE, WE'VE EXCEEDED THAT GOAL AT 7,000 6 94 AND WE STILL HAVE THE BALANCE OF YEAR TO GO. UM, SO I THINK THE INVESTMENT EARNINGS WILL CONTINUE TO EXCEED OUR BUDGET, BUT AGAIN, UH, IT BE THE INTEREST RATES ARE NOW. DOES ANYONE HAVE ANY QUESTIONS? [00:10:02] ALRIGHT, THANK YOU FOR THAT, FOR THAT REPORT. UM, I BELIEVE THAT TAKES US TO OUR LAST AGENDA [a. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, June 16, 2020, at 4:30 P.M. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.] ITEM, WHICH NEEDS TO BE A MANAGER'S REPORT. SO I DON'T, I DON'T KNOW IF WE'VE UH, UH, TALKED A LITTLE BIT ABOUT THE FIRE TRAINING FIELD. UH, DID, DID YOU COVER THAT BEFORE I GOT IN OR ANYTHING? NO, SIR. I WASN'T ON THE ATTENTION. OH, OKAY. WELL, UM, WE, WE DO PLAN TO HAVE A RIBBON CUTTING FOR THAT, UH, LATER IN THE FALL. I THINK WE'RE ON ON TRACK FOR THAT, PROBABLY NOVEMBER-ISH. BUT IT SEEMS LIKE ALL IS GOING WELL, UH, WITH THAT PROJECT. UH, OUR NEXT MEETING IS JUNE THE 16TH AND LOOK FORWARD TO THAT AND HIT THE BUDGET OUT OF THE WAY EARLY THIS YEAR. IT'S A VERY FAST PACED CALENDAR AS OPPOSED TO YEARS PAST OR A LITTLE TIGHTER THIS YEAR. BUT, UH, OTHER THAN THAT, THAT'S ALL I HAVE BOSS. DO YOU WANNA, UH, LET THEM KNOW THAT IF THEY, UM, APPROVE THE BUDGET AND ALL THEIR ELECTION THINGS IN JUNE, THEY HAVE THE OPTION TO CANCEL, TO CANCEL THE JULY MEETING? I THINK YOU JUST HEARD IT . THAT SOUNDS, THAT SOUNDS WONDERFUL. OKAY. I TURN THE TIME OVER TO THE GENTLE LADY FROM BAYTOWN. OKAY. SO WE MAY NOT MEET THE JULY MEETING. THE JULY. YES SIR. VERY, VERY GOOD. EXCELLENT. ALRIGHT, WELL, UH, THANK YOU. UH, AS THERE IS NO FURTHER BUSINESS ON THE AGENDA, I WOULD ENTERTAIN A MOTION TO ADJOURN. YES SIR. MOTION IS SECOND. THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.