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[ BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT NOTICE OF MEETING BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT SPECIAL MEETING TUESDAY, MAY 12, 2020 4:30 P.M. COUNCIL CHAMBER, CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 Due to the COVID 19 Disaster and CDC's recommendation regarding social distancing measures, the public will not be allowed to be physically present at this meeting. However, the meeting will be audible to members of the public and allow for two-way communications for those desiring to participate. To attend the meeting via telephonic means, please use the following toll-free number: 1-888-788-0099, Meeting ID: 872-7580-8320. Any person interested in speaking on any item on the agenda must submit his/her request via email to the District Secretary at cityclerk@baytown.org. The request must include the speaker's name, address, and phone number that will be used to teleconference as well as the agenda item number. The request must be received prior to the posted time of the meeting. The agenda packet is accessible to the public in both HTML and PDF formats at the following link: https://www.baytown.org/city-hall/city-clerk/agendas-minutes. After the meeting, a recording of this meeting will be made available to the public at the above-referenced website. For more information or questions concerning the teleconference, please contact the Office of the City Clerk at 281-420-6504. AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM ]
CROWN CONTROL PREVENTION DISTRICT SPECIAL MEETING FOR TUESDAY, MAY 12TH.[1. MINUTES]
IS BUSINESS IS TO CONSIDER APPROVING THE MINUTES OF THE BAYTOWN CRIME CONTROL PREVENTION DISTRICT REGULAR MEETING HELD ON APRIL 14TH.AND RIGHT HERE ON THAT MINUTES, THEY HAVE A DATE CORRECTION NEEDS TO BE MADE ON, UH, MOTION MADE.
TURNS OUT FROM MAY 12TH, 2020 TO JANUARY 14TH AND ANOTHER HALF.
THAT'S THE ONLY THING I SEE HERE THAT NEEDS TO BE CORRECTED IN THE MINUTES.
DO I HAVE A SECOND TO THE AMENDED MINUTES? I'LL SECOND.
ALL IN FAVOR INDICATE BY SAYING AYE A AYE.
FOR WHATEVER REASON, AFTER THE AGENDA PAGES, AS I SCROLL DOWN, I GET AN ERROR MESSAGE AND BLANK PAGES ON THE REST OF THE AGENDA.
I BROUGHT A COPY REPORT STUFF, BUT I, I CAN'T HELP YOU WITH AN ERROR MESSAGE.
THE PACKET'S ALSO IN FRONT OF YOU, RIGHT? SO, UM, OH, IT'S THE WHOLE PACK.
[a. Discuss the Baytown Crime Control and Prevention District Fiscal Year 2020-21 Proposed Budget and budget process.]
UM, BAYTOWN CRIME CONTROL PREVENTION DISTRICT FOR PROPOSED BUDGET ITEM A DISCUSSED THE BAYTOWN CRIME CONTROL PREVENTION DISTRICT FISCAL YEAR 2021, PROPOSED BUDGET AND THE BUDGET PROCESS.HELLO, MADAM PRESIDENT AND DIRECTORS.
YOU'VE GOT IT IN FRONT OF YOU, AND SO WE'LL JUST GO THROUGH IT AGAIN.
YOUR SALES TAX REVENUE, THAT'S ONE EIGHTH OF 1%.
YOU CAN SEE THAT NUMBER OF TOTAL REVENUES AT 1.6 MILLION, FOLLOWED BY THE EXPENDITURES, WHICH COMES IN TWO FLAVORS.
AND ON THE SERVICES LINE, YOU DID YOUR BONDING.
YOU SIGNED THOSE THINGS TODAY, THE $60,200 IN PUBLICATIONS, ELECTIONS, AND BONDING.
AND IT LEAVES THE, UH, UNFORESEEN AND NEW INITIATIVES AT 73,832.
SIMILAR TO OUR FIRE DISTRICT, WE'VE DECIDED WE DON'T CARRY THE FUND BALANCE AT THE END.
WE TAKE WHATEVER THE BALANCE IS AND WE ROLL IT UP INTO THE UNFORESEEN NEW INITIATIVE.
SO IF IN FACT YOU APPROVE THE BUDGET, YOU HAVE IT SITTING THERE, OR SOMETHING COMES UP DURING THE YEAR AND YOU WANT TO USE IT FOR, YOU COULD SEE THE FURTHER BREAKDOWN ON PAGE FOUR THAT SHOWS THE WAGES OF PERSONNEL SERVICES AND ALL THE OVERTIME AND THE TOTAL PERSONNEL SERVICES THAT TOTAL 1.482, UH, MILLION DOLLARS.
YOU COULD SEE THE ELECTIONS, WHICH IS $60,000 FOR BOTH THE ELECTIONS AND THE PUBLICATIONS.
THE BONDING THAT YOU SIGNED TONIGHT WHEN WE HAVE TO DO THAT ARE GET NEW BONDS.
AND YOU SEE THE UNFORESEEN AND NEW INITIATIVES OF 73,832, UH, FOR THE BOTTOM LINE, TOTAL CCPD BUDGET OF 1 MILLION 615 889.
WE WERE HAVING A DISCUSSION BEFORE, WE'LL HAVE THE SAME DISCUSSION.
WE'VE BEEN VERY CONSERVATIVE GIVEN THIS TIME AND COVID, AND I KNOW EVERYONE'S VERY, VERY SENSITIVE TO THAT.
SO WE'LL BE WATCHING IN FINANCE DEPARTMENT, GINA, AND TO ALL OF HER PEOPLE.
THEY'VE BEEN MAKING ADJUSTMENTS IN ALL THE BUDGETS BASED ON AS MUCH AS WE CAN PREDICT THAT SALES TAX WILL BE.
UH, WE DON'T KNOW WHAT THAT'S GONNA WIND UP BEING.
SO WHILE THERE IS 73,832 SITTING ON THE UNFORESEEN LINE, WE WOULD BE RECOMMENDING BE VERY CAUTIOUS WITH THAT, NOT KNOWING WHAT THE FUTURE HOLDS.
AND THAT'S WHY YOU DON'T SEE IT'S EARMARKED FOR SOME THINGS.
THE OTHER THING I WOULD SAY, SINCE IT ONLY SHOWS PERSONNEL AND, UM, THE PUBLICATIONS, ELECTIONS BONDING, YOU NORMALLY HAVE GOT SOME OTHER THINGS LIKE TECHNOLOGY THAT YOU DON'T SEE THAT'S IN HERE.
OBVIOUSLY, THOSE KIND OF THINGS WILL HAVE TO CARRY OUT A GENERAL FUND SINCE THIS BUDGET WON'T COVER THAT.
AND CHIEF OR GINA, IS THERE ANYTHING ELSE THAT YOU WANT TO ADD TO THAT DISCUSSION? YOU GOOD? YES, SIR.
UM, I WOULD ALSO LIKE TO CAUTIOUS ANYBODY ABOUT UNFORESEEN NEW INITIATIVES AND STARTING ANYTHING NEW THIS COMING YEAR OR TWO UNTIL WE KNOW MORE ABOUT OUR SALES TAX REVENUE COMING IN.
WE KNOW IT'S GONNA BE BAD THIS YEAR DUE TO COVID.
WE JUST DON'T KNOW HOW LONG IT'S GONNA CARRY.
SO THAT WOULD BE A GOOD EMERGENCY FUND FOR THE CHIEF IF WE NEED IT.
BUT AS FOR NOW, WE SHOULD LET IT ROLL UNTIL WE FIND OUT MORE ABOUT WHERE WE STAND IN THE FUTURE.
THANK YOU, KEVIN, FOR THAT PRESENTATION.
SO LET ME GET BACK ON TRACK HERE.
UM, I'M AS, WE DON'T NEED A MOTION ON THAT, RIGHT? NO, MA'AM.
[a. Consider a resolution adopting the Baytown Crime Control and Prevention District's 2020 Action Plan.]
THREE A, CONSIDER THE RESOLUTION ADOPTING BAY TIME CRIME CONTROL PREVENTION DISTRICT'S 2020 ACTION PLAN.[00:05:02]
NOW, IS THAT WHAT GINA WANTS TO DISCUSS? OR YOU WANNA DISCUSS? CHIEF, YOU WANNA TALK ABOUT THE T I'LL, I'LL DEFER TO HIM.I MEAN, HE TALKED ABOUT IT LAST TIME AND HAD ALL THE BASICS OF THE ACTION PLANNING, TALKED TO HOTSPOTS TEAMS AND THE, THE ENFORCEMENT, THE TECHNOLOGIES.
WHAT WE DID NOT HAVE LAST TIME WAS THE NUMBERS PAGE.
AND YOU COULD SEE THAT FINANCE HAS THE NUMBERS.
WE WERE TALKING ABOUT THAT A LITTLE BIT BEFORE TOO.
YOU CAN SEE, AGAIN, GIVEN THE, THE SALES PROJECTIONS THAT ARE THERE, AND THEN THE PERSONNEL AND TECHNOLOGIES, IF WE WANTED TO FUND EVERYTHING THAT'S LISTED THERE, YOU'D BE NEGATIVE BY THE YEAR.
SO WE'D BE, AGAIN, IN A POSITION OF HAVING TO EITHER MAKE ADJUSTMENTS TO THIS BUDGET OR FUNDING OUT OF THE GENERAL FUND.
BUT, UH, THE ONLY DIFFERENCE TO WHAT WAS THERE, I DON'T THINK Y'ALL MADE ANY CHANGES TO THE ACTION PLAN, DID YOU, SO THE STRATEGIES ARE STILL THE SAME AS JUST HAVING THE NUMBER PAGE THERE.
IS THERE ANYTHING ELSE THAT, UH, YOU'D LIKE TO TALK ABOUT IN THAT PART? CHIEF ACTION PLAN? NO, WE JUST DIDN'T HAVE THE NUMBER LAST TIME WHEN WE MADE THE PRESENTATION, SO, OKAY.
ANYBODY HAVE ANY QUESTIONS ON THESE, UM, PROPOSED BUDGET PLAN UNDER THE INITIATIVES? AND IT THIS, IF Y ARE WONDERING MM-HMM
WHERE THERE'S A LOT OF NEGATIVES.
THE ONLY THING I'LL ADD, OBVIOUSLY, AND WE TALKED ABOUT THIS LAST TIME, IS THE BUDGET YEAR HAS MOVED UP THIS YEAR.
AND SO WHERE YOU NORMALLY HAVE GOT THIS HAPPENING IN MAY AND IN, IN, UH, JUNE AND JULY, IT'S MOVED UP A MONTH TO MAY AND JUNE.
SO IF YOU'RE ABLE TO TAKE CARE OF EVERYTHING AND THEN SOLVE IT NEXT MONTH, YOU DON'T HAVE A NEED FOR A JULY MEETING, BUT YOU'VE GOT THE PRESENTATION TODAY AND THEN, UH, THE, UH, APPROVAL'S IN JUNE, RIGHT? YES, SIR.
THE PUBLIC HEARINGS AND THE APPROVAL ARE IN JUNE.
WE HAVE AN ITEM ON YOUR AGENDA TO CANCEL YOUR JULY MEETING IF ALL OF YOUR ACTION ITEMS ARE TAKEN CARE IN, UH, UH, IN JULY.
AND DO WE NEED ANYTHING ON THIS? UH, I ACTION PLAN.
I, I DO NEED A AND A SECOND AND A VOTE.
ALL, UM, ALL IN FAVOR OF THE RESOLUTION.
I NEED A, A FIRST AND A SECOND, AND THEN A
YOU KNOW ME, I'M READY TO JUMP.
UM, A FIRST TO, UH, CONSIDER RE RESOLUTION ADOPTING THE PREVENTION, UH, CRIME PREVENTION DISTRICT 2020 ACTION PLAN.
[a. Receive the CCPD Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2020.]
REPORTS.RECEIVE CCPD QUARTERLY FINANCIAL INVESTMENT REPORTS FOR A QUARTER ENDING MARCH 31ST.
TINA, YOU GONNA DO VICTOR? YOU GOT THAT? OKAY.
I'M THE FINANCE DIRECTOR FOR THE TODAY AT BAY TIME.
SO THIS IS THE FIRST TIME I'VE DONE THIS, SO BEAR WITH ME.
I THINK THE MESSAGE GENERALLY, UH, I'M JUST HAD A MEETING OF THE FINANCE COMMITTEE WHERE WE'VE LOOKED AT THE, UH, THE OVERALL PROGRESS FOR THE BUDGET ACROSS THE CITY.
AND FOR THE, UH, THE CCPD, THE MESSAGE IS THE SAME.
WE'RE ON TRACK HALFWAY THROUGH THE YEAR.
I THINK IT'S FAIR TO SAY AT THIS STAGE THAT WE ARE CONCERNED ABOUT THE EFFECT OF THE CURRENT PANDEMIC ON, UH, ON REVENUES, PARTICULARLY THIS BEING SO DEPENDENT ON SALES TAX.
SO I THINK THE NEXT TIME THAT WE MEET TO, TO LOOK AT THIS, IT WILL TELL A, ANOTHER STORY.
UH, BUT I'M HAPPY TO TAKE ANY QUESTIONS YOU HAVE CURRENTLY, THE INVESTMENTS ARE HOLDING OR THEY NOT, THEY ARE, WE'RE, WE'RE, AGAIN, BRENT CAN TALK A LITTLE BIT MORE DETAIL ON THAT.
UH, I THINK WE'RE FORTUNATE, AS HE HAS PROBABLY TOLD YOU IN THE PAST, UH, WE ARE VERY CONSERVATIVE WHEN IT COMES TO THE INVESTMENTS.
UH, SO WE'RE NOT SUFFERING IN THE WAY THAT SOME OTHER, UM, INVESTORS HAVE BY, UH, BY GOING TO HIGHER RISK, THERE'S NO AMOUNT OF DROP SIGNIFICANTLY.
BUT WE, WE WILL, THERE'S NO DOUBT, BUT IT WILL TAKE A HIT.
EVERYBODY'S SAYING A HIT, BUT WE'LL NOT BE AS BAD FOR US AS FOR SOME OTHERS.
WHEN THE PORTFOLIOS ARE BUILT AROUND SAFETY, LIQUIDITY, AND YIELD, YIELD BEING LAST, AND SAFETY BEING FIRST, IT'S, IT'S A GOOD THING TO DO, BUT IT'S A VERY DIVERSIFIED PORTFOLIO.
AND I KNOW BRENT WORKS VERY, VERY HARD TO POSITION THE MONIES CORRECTLY.
SO AS MUCH AS EVERYBODY CAN BE, WE'RE ACTUALLY POSITIONED VERY, VERY WELL FOR SOMETHING LIKE THIS.
ANYBODY HAVE ANY QUESTIONS? THANK YOU VERY MUCH AND GLAD TO HAVE YOU WITH US.
[a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, June 9, 2020, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. ]
REPORT.SO AGAIN, THANKS TO OUR, OUR FINANCE DEPARTMENT, EVERYTHING.
WE'RE REALLY GLAD TO HAVE YOU HERE.
YOU'VE GOT A GREAT TEAM OUT THERE, GINA, FOR EVERYTHING THAT YOU'VE BEEN DOING IN THE INTERIM.
REALLY, REALLY APPRECIATE YOU CHIEF.
UH, THANKS FOR THE WORK THAT TOGETHER Y'ALL HAVE DONE WITH THE FINANCE DEPARTMENT TO
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PUT THE BUDGET TOGETHER.TO ALL OF Y'ALL THAT ARE SERVING, WE'RE VERY, VERY THANKFUL.
YOUR NEXT MEETING IS SCHEDULED FOR TUESDAY, JUNE 9TH, 4:30 PM HERE IN CITY HALL.
AND AGAIN, IF WE PASS THE BUDGET AND WE GET THROUGH ALL OF THOSE BUDGET ITEMS, THEN THERE'LL BE AN ACTION ITEM TO CANCEL THE JULY MEETING.
AND HOPEFULLY AT THE NEXT MEETING, WE'LL HAVE A SEMI PRESENTATION THAT Y'ALL CAN TAKE WITH YOU IF YOU'D LIKE.
UM, OR YOU CAN CONTACT IAN, LET HER SEND IT TO YOU IF ANYBODY'S INTERESTED IN MM-HMM
MAKING A PRESENTATION TO ANY GROUP WHEN WE BECOME UN QUARANTINED.
UM, I KNOW IT'S GONNA BE SMALL GROUPS NOWADAYS, SO IT'S GONNA BE HARDER AND HARDER TO GET THE MESSAGE OUT THAT WE HAVE AN ELECTION COMING UP.
SO THERE'S NO PERCEIVED, UM, SWAYING OF ANYBODY.
SO WHEN WE'RE READY, I, LETTY CAN SEND IT TO YOU, SO THAT'S FINE.
AND YOU WILL, UH, BE CALLING YOUR ELECTION AT THE JUNE MEETING.
DOES ANYBODY HAVE ANY OTHER BUSINESS TO DISCUSS? OKAY, THEN I'LL ENTERTAIN A MOTION TO ADJOURN.