* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [ BAYTOWN FIRE, CONTROL, PREVENTION AND EMS DISTRICT NOTICE OF MEETING BAYTOWN FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT SPECIAL MEETING WEDNESDAY, MARCH 19, 2025 4:30 P.M. BAYTOWN CONFERENCE ROOM, CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM] [00:00:03] WE BEGIN OUR MEETING FOR THE BAYTOWN FIRE CONTROL PREVENTION AND EMERGENCY MEDICAL SERVICES DISTRICT. SPECIAL MEETING WEDNESDAY, MARCH 19TH, 2025. THE BAYTOWN CONFERENCE ROOM, CITY HALL, BAYTOWN, TEXAS I'D, DR. MCCALL THIS MEETING TO ORDER AND ANNOUNCE THAT WE HAVE A QUORUM 5 0 8. OKAY. FIRST ITEM OF CITIZENS COMMENTS. DO WE HAVE ANYBODY SIGNED UP FOR CITIZENS COMMENTS? YES, SIR. ALL SIGNED UP. VOTE TO ITEM TWO. [2. MINUTES] CONSIDER AFFIRMING THE NEXT BAYTOWN FIRE CONTROL PREVENTION EMERGENCY MEDICAL SERVICES DISTRICT SPECIAL MEETING. NO. NOVEMBER 25TH. 2024 MAKE A MOTION TO APPROVE MINUTES FROM NOVEMBER 25TH. 2024. SECOND. SECOND. OKAY. ALRIGHT, CALL VOTE. ALL IN FAVOR. A. A. OKAY. AND ANY OPPOSED? NONE. MOTION IS APPROVED. MOVING ON TO ITEM THREE RESOLUTIONS, WE'LL TAKE ITEM THREE'S, A, E, E AND F AND I'LL, LET'S [a. Consider a resolution amending the Baytown Fire Control, Prevention, and Emergency Medical Services District's Fiscal Year 2024-25 budget to transfer monies from Fund Balance to Motor Vehicles (32007020-56800) for the purchase of a Haz-Mat tractor, trailer, and related equipment.] SEE. ITEM A WILL BE CONSIDER RESOLUTION AMENDING THE BAYTOWN FIRE DEPARTMENT RESOLUTION EMERGENCY DISTRICT FISCAL YEAR FROM 20 20 24 THROUGH 25. BUDGET TO TRANSFER MONIES FROM FUND BALANCE TO MOTOR VEHICLES. UH, CHRISTMAS ITEM 3 2 0 0 7 0 2 5 6 8 0 FOR THE PURPOSE OF A HAZMAT TRACTOR TRAILER AND RELATED EQUIPMENT. IT'S THE ITEM D, CONSIDER RESOLUTION APPROVING PURCHASE OF A PETERBILT TRACTOR AND UPFITTING FOR THE HAZMAT TRAILER. ITEM E, CONSIDER A RESOLUTION APPROVING PURCHASE OF 1 20 25 CANAM UTILITY TASK VEHICLE UTV AND ITEM E WILL BE CONSIDERED RESOLUTION APPROVING THE PURCHASE OF 1 20 25 CANAM UTILITY TASK TRAILER. LET'S SEE. AND ITEM F WILL BE TO CONSIDER RESOLUTION APPROVING THE PURCHASE OF ONE HAZMAT CAMERA OR GOLFER. ONE QUESTION, I'M GONNA GIVE YOU A QUICK UPDATE. OKAY. YES. LEMME ASK QUESTION. IT MIGHT BE IN THERE. CLARIFICATION ON THIS WAS LAST YEAR WE, WE HAD ASKED FOR THE HAZMAT TRUCK. IT'S KIND OF A BIG PROJECT. IT'S NOT JUST A SINGLE VEHICLE, IT'S A TRACTOR TRAILER AND COMPONENTS. AND, UM, WASN'T CARRIED OVER. WE, UM, WENT FOR RFP, THERE WERE SOME ISSUES. WENT OUT AGAIN AND IT GOT TO THE END OF THE YEAR. SO IT WAS HARD TO GET IT BUDGETED AGAIN, GET IT PUSHED OUT. IT DIDN'T ALL HAPPEN. SO WE WERE DOING IT THIS YEAR AND WE HAD ALSO ASKED FOR AN ENGINE THIS YEAR AT 1.1 MILLION. WE'RE GONNA PUSH THAT OUT NEXT YEAR. SO THE 1.1 MILLION STILL THERE. SO WE'RE JUST ASKING FOR THE 200,000 SO THAT WE DO THE 1.3 MILLION HAZMAT UNIT. AND THEN THE OTHER THREE ITEMS ON THERE ARE COMPONENTS OF THAT, THE TRACTOR THAT PULLS THE TRAILER, UM, THE UM, UTV VEHICLE THAT WILL BE INSIDE THAT'S USED TO MOVE THE PERSONNEL AROUND. AND THEN THE HAZMAT CAMERA. SO THERE ARE THREE COMPONENTS OF THAT BIGGER PROJECT. AND THE ANSWERS IN THERE. MY QUESTION, I WAS JUST CURIOUS WHAT THAT MEANT ON THE DIFFERENCE THAT YOU HAVE A, UM, A 2012 JOHN DEERE, UH, WHAT IS THAT? A-A-T-V-U-T-V OR SOMETHING THAT KIND A-T-V-U-T-V. THAT'S WHAT I WAS TRYING TO UNDERSTAND WHAT THE DIFFERENCE WAS. 'CAUSE I MEAN, I'M GLAD THAT Y'ALL REPLACING IT, THAT'S FOR SURE. YEAH, 2020. YEAH, WE'RE UP. BUT NOW WAS JUST MY QUESTION. I WAS CURIOUS. YEAH. AND THAT VEHICLE'S USED TO MOVE THE HAZMAT PERSONNEL ACROSS RUGGED TERRAIN OR FROM DISTANCES TO GET TO THE HAZMAT SIGN. OH, OKAY. OKAY. THAT'S WHAT I WAS JUST TRYING TO UNDERSTAND. I'LL MAKE A MOTION TO APPROVE ITEM THREE A I SECOND IT WAS, IT CAN, IT WAS A D AND E, CORRECT? YEAH. OH, AND F I'M SORRY. YES. OKAY. [00:05:01] UH, WE GOT A SECOND. ALRIGHT, I GOT ALL IN FAVOR. AYE. ANY OPPOSED? MOTION CARRIED. ALRIGHT, NEXT, DO ITEMS [b. Consider a resolution establishing a purchasing procedure for the Baytown Fire Control, Prevention, and Emergency Medical Services District and delegating authority to the Fire Chief of the City of Baytown for Expenditures of $15,000.00 or less. ] THREE B AND C. AND ITEM B IS TO CONSIDER RESOLUTION, ESTABLISHING AND PURCHASING A PROCEDURE FOR THE BAYTOWN FIRE CONTROL PREVENTION AND EMERGENCY SERVICES MEDICAL DISTRICT AND DELEGATING AUTHORITY TO THE FIRE CHIEF OF THE BAYTOWN FIRE DEPARTMENT. EXPENDITURES OF $15,000 OR LESS FOR 15,000 OR LESS. AND [c. Consider a resolution authorizing an interlocal agreement with the City of Baytown, Texas to use the purchasing agent of the City of Baytown for compliance with Chapter 252 of the Texas Local Government Code for purchases over $15,000.00. ] ITEM C, WOULD IT BE CONSIDER A RESOLUTION AUTHORIZING AN ENTERED LOCAL AGREEMENT WITH THE CITY OF BAYTOWN, TEXAS TO USE THE PURCHASE PURCHASING AGENT OF THE CITY OF BAYTOWN FOR COMPLIANCE CHAPTER 2 52 OF THIS TEXAS LOCAL GOVERNMENT CODE FOR PURCHASES OVER 15,000. I CAN COMMENT ON THOSE OF THOSE TWO. UH, MR. HAWKINS OR VICE VICE PRESIDENT HAWKINS? SO, UM, BASICALLY WE, BECAUSE OF SOME OTHER ISSUES, WE, WE CAME, WE DID SOME RESEARCH INTO THE LOCAL GOVERNMENT CODE AND THE PURCHASING FOR THE SPECIAL DISTRICTS, UH, FOR THE POLICE, UH, THE FIRE, THE POLICE CONTROL AND THE FIRE CONTROL, CRIME CONTROL DISTRICT AND THE FIRE CONTROL DISTRICT. AND IT TURNS OUT THAT ACCORDING TO THE STATUTES THAT UNDER THE FIRE CONTROL DISTRICTS AND I PROVIDED THE PURCHASING STATUTE IN YOUR PACKET OF MATERIAL, ANY EXPENDITURES OVER 15,000 IMPLY WITH CHAPTER 2 52 OF THE LOCAL GOVERNMENT CODE. AND WHAT 2 52 IS, IS THE PROCUREMENT ACT OR BASICALLY THE COMPETITIVE BIDDING REQUIREMENTS. AND SO THAT IS SUBSTANTIALLY LOWER THAN WHAT, UM, WE NORMALLY DO FOR PURCHASING. NORMALLY IT'S 15,000 BEFORE YOU, 50,000 BEFORE YOU HAVE TO GO OUT TO BED UNDER THE, THE SPECIAL DISTRICT FOR THE FIRE CONTROL IT'S 15,000. AND YOU KNOW, BEFORE THEY, THE, UM, ALL OF THE FIRE CONTROL PURCHASES WERE BEING MADE THROUGH CITY COUNCIL AND THIS BODY JUST APPROVED THE BUDGET. BUT WE SWITCHED THE PURCHASES OVER TO HERE FOR THESE FUNDS. THAT'S, UH, THE FIRE CONTROL, UH, DISTRICT GOVERNS, UH, SO Y'ALL ARE, WILL BE HANDLING THE INDIVIDUAL PURCHASES. AND SO WE WANTED TO MAKE SURE THAT THE PURCHASING ACT WAS FOLLOWED. AND THE BEST WAY THAT WE COULD SEE, OR THE, UH, THAT I COULD SEE TO FOLLOW THE PURCHASING ACT WOULD BE TO ADOPT PURCHASING PROCEDURES FOR THIS BODY AND ALSO, UH, DO A IN LOCAL CONTRACT WITH THE CITY SO THAT IF SOMETHING NEEDS TO BE BID, THEN THE PURCHASING AGENT FOR THE CITY WOULD HANDLE THE BID FOR THIS BODY. AND SO THIS WOULD KEEP US OUT OF TROUBLE WITH PROCUREMENT ISSUES AND PURCHASING ISSUES AND UM, YOU KNOW, JUST MAKE SURE EVERYTHING IS DONE RIGHT. UM, AND SO I DRAFTED AN INTER-LOCAL THAT ONCE APPROVED HERE WOULD HAVE TO GO TO THE CITY COUNCIL. AND THEN IF CITY COUNCIL APPROVES IT, THEN WE WOULD HAVE A BUY, YOU KNOW, A VALID INTERLOCAL, THE CITY OF BAYTOWN TO COVER THE PURCHASING ANY BIDS OVER 15,000. THE OTHER PART OF THIS IS THE ADOPTION OF SOME RULES AND PROCEDURES FOR PURCHASES UNDER 15,000 SO THAT THEY DON'T HAVE TO COME TO THE BOARD EVERY TIME. SO WHAT WE DID WAS TO ADOPT PURCHASES UNDER, UNDER 15,000 EQUAL TO OR UNDER 15,000 THAT IF YOU ALSO CHOOSE THAT THE CHIEF OF THE FIRE DEPARTMENT CAN SIGN OFF OF THOSE PURCHASES. AND BASICALLY THAT'S IF YOU ADOPT THESE PROCEDURES, YOU'RE TELLING THE CHIEF [00:10:02] THAT IF HE, UH, FOLLOWS THESE PROCEDURES AND SIGNS OFF ON THE CONTRACT 15,000 OR UNDER, THEN Y'ALL WILL RATIFY OR APPROVE OR HONOR THE CONTRACT. AND SO IT BASICALLY DELEGATES TO HIM FOR PURCHASES UNDER 15,000 OR EQUAL TO 15,000, WHICH MATCHES, UH, THE CITY'S PROCEDURES FOR UNDER 50,000. AND SO, UM, YOU KNOW, THIS KIND OF ADOPTS THE WAY THE CITY HANDLES UN UNDER 50,000 AND OVER 50,000, EXCEPT WE'RE DOING IT FOR UNDER 15,000 AND OVER 15,000. SO THAT'S THE, THAT'S THE TWO RESOLUTIONS WE'RE ASKING YOU TO, TO APPROVE. ONE IS SO THAT THE CHIEF CAN SIGN OFF ON 15,000 AND UNDER AND THAT THE SECOND ONE IS THAT, UH, AN INTERLOCAL AGREEMENT WITH THE CITY FOR THE PURCHASING AGENT TO HANDLE EVERYTHING THAT NEEDS TO BE BID. I TOTALLY AGREE WITH THAT. I THINK THAT WOULD AVOID A LOT OF DELAYS IN DOING PURCHASES UNDER THAT AMOUNT INSTEAD OF WAITING ON US. I THINK HE SHOULD HAVE THAT AUTHORITY WITHOUT FURTHER APPROVAL. THAT EQUIPMENT. YOU GUYS DO AN AWESOME JOB AND I THINK THAT ALWAYS NEEDS TO BE, I'M A FIRM BELIEVER SHE CAN ATTEST TO ME. I AM VERY GRATEFUL TO THE FIRE AND THE POLICE THAT Y'ALL HAVE SAVED MY LIFE TWICE. SO I WILL HONOR EACH AND EVERY REQUEST BECAUSE I KNOW WHAT Y'ALL DO OUT THERE AND I JUST WANT TO TELL Y'ALL. THANK YOU. THANK YOU FOR ALL THAT Y'ALL DO ANYMORE. OKAY, LET'S SEE. UH, WE NEED A MOTION TO APPROVE. I MOTION. OKAY. HAVE A SECOND. ALRIGHT. AND ALL IN FAVOR? AYE. OKAY. BE ANY OPPOSED? I SEE MOTION'S APPROVED. LET'S SEE. [a. Receive the Baytown Fire Control Prevention and Emergency Medical Service District's Quarterly Financial and Investments Reports for the Quarter Ending September 30, 2024.] COURT REPORTS. THE FIRE CONTROL PREVENTION EMERGENCY MEDICAL SERVICES DISTRICT QUARTERLY FINANCIAL INVESTMENT COURT QUARTER ENDING SEPTEMBER 30TH, 2024. GOOD EVENING. PRESENT THE FOURTH QUARTER ON AUDITED, UH, FINANCIAL REPORT. UM, THE REVENUE CAME IN AT 4% OVER THE BUDGET AT $2.6 MILLION. THE EXPENDITURES WERE LESS THAN THE BUDGET BY 53%. WE HAVE A FUND BALANCE OF $3.6 MILLION AND ALSO WE HAD INVESTMENT EARNINGS OF ONE POINT 162,000. AND THAT'S JUST A FEW HIGHLIGHTS, BUT I'M HAPPY TO ANSWER ANY QUESTIONS. OKAY. CONSIDER REPORT RECEIVED AND WE'LL [b. The next Baytown Fire Control, Prevention, and Emergency Medical Services District meeting is scheduled for Tuesday, April 15, 2025, at 4:30 P.M. in the Baytown Conference Room located at City Hall, 2401 Market Street, Baytown, Texas.] MOVE ON TO THE MANAGER'S REPORT. THE NEXT MEETING IS APRIL THE 15TH AT FOUR 30 IN THIS ROOM. OKAY, GOOD. AND MOTION TO ADJOURN. MOTION. AND SECOND, ALL ADJOURNED AT FIVE. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.