Mar 04, 2025 COMMUNITY DEVELOPMENT ADVISORY COMMITTEE

I I,

[00:00:01]

OKAY.

I WILL NOW CALL THIS COMMUNITY DEVELOPMENT ADVISING COMMITTEE

[ CITY OF BAYTOWN NOTICE OF MEETING COMMUNITY DEVELOPMENT ADVISORY COMMITTEE TUESDAY, MARCH 4, 2025 5:30 P.M. COUNCIL CHAMBER, CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM]

TODAY IS TUESDAY, MARCH 4TH, 2025.

THE TIME BEING 5 31.

AND I WILL MOVE ON TO UM, CITIZENS' COMMENTS.

NOBODY SIGNED UP.

THIS THINKS THERE'S NOBODY THAT SIGNED UP TO SPEAK.

I'LL MOVE ON TO THE

[2. MINUTES]

DO I HAVE A MOTION? I MOVE BY MS. LOPEZ.

SECOND BY MR. OSA.

ALL IN FAVOR? AYE.

ALL OPPOSED? MOTION CARRIES.

UM,

[a. The Community Development Division will hold a Community Development Block Grant (CDBG) Request for Proposal (RFP) Technical Assistance Workshop.]

OKAY, SO I ONLY HAVE ONE ATTENDANT AND I DON'T KNOW, DID YOU GET TO ATTEND LAST YEAR, JENNIFER, FOR THIS? MS. ANITA, DID YOU GET TO ATTEND THIS LAST TIME? OKAY.

SO DID YOU ATTEND THIS MEETING LAST TIME? OKAY.

SO THEN YOU'LL LEARN HOW TO APPLY FOR CDBG.

UM, WHAT WE'LL DO IS I'LL GIVE YOU A LITTLE BIT OF BACKGROUND ON CDBG.

I'LL INTRODUCE STAFF.

I'M GONNA LOOK AT YOU ALL THE TIME 'CAUSE YOU'RE THE ONLY ONE HERE.

SO, UM, I'LL INTRODUCE STAFF, GIVE YOU A LITTLE BACKGROUND ON COMMUNITY DEVELOPMENT, AN IDEA OF WHAT'S ELIGIBLE AND WHAT ISN'T ELIGIBLE.

AND THEN WE'LL GO ON TO THE ACTUAL APPLICATION.

SO STAFF, OF COURSE RIGHT NOW OUR DIRECTOR AND OUR ASSISTANT DIRECTOR ARE NOT IN THE BUILDING RIGHT NOW.

SO YOU HAVE MYSELF, SHARON ROSE, COMMUNITY DEVELOPMENT SUPERVISOR.

MONICA FAA IS OUR COMMUNITY DEVELOPMENT GENERALIST.

AND STEPHANIE MEDINA IS OUR COMMUNITY OUTREACH SPECIALIST.

SHE'S IN THE BACK.

SO THIS IS SOMETHING THAT IS VERY IMPORTANT THAT WE ALL NEED TO BE AWARE OF.

THE CITY OF BAYTOWN HAS NOT YET BEEN AWARDED FUNDING FOR PROGRAM YEAR 2025.

DUE TO THE CURRENT UNCERTAINTIES REGARDING FUTURE FEDERAL BUDGETS AND HUD FUNDING ALLOCATIONS.

THE CITY CANNOT GUARANTEE LEVELS OF FUNDING FOR THE CDBG PROGRAM IN THE UPCOMING YEAR.

SO THAT'S JUST SOMETHING TO CONSIDER WHENEVER YOU'RE SUBMITTING YOUR APPLICATION.

WE DON'T KNOW IF WE'RE GONNA GET MONEY AND IF WE DO, WE DON'T KNOW HOW MUCH MONEY WE'RE GOING TO GET.

SO THIS HERE IS A GRAPH OF OUR ALLOCATIONS FOR THE LAST 10 YEARS.

SO IT GIVES YOU AN IDEA OF, UM, THE EBB AND FLOW OF FUNDING THAT WE RECEIVED FROM HUD RIGHT NOW.

THIS SINCE I'VE BEEN HERE, WHICH WAS THE 2015 YEAR, THIS IS THE MOST WE'VE EVER RECEIVED.

SO, UM, I DON'T KNOW WHAT IT'S GONNA LOOK LIKE NEXT YEAR.

I'M HOPING THAT IT STAYS SIMILAR, BUT WE'LL HAVE TO WAIT AND SEE.

SO THIS YEAR IS AN ESTIMATE ON WHAT I, WE COULD RECEIVE IN FUNDING BASED ON A FIVE YEAR AVERAGE.

SO IF YOU LOOK AT THE LAST FIVE YEARS OF OUR FUNDING OVER HERE, THE AVERAGE OF THAT IS $715,555.

THERE IS A CAP ON PROGRAM ADMINISTRATION.

SO WE CAN ONLY SPEND 20% OF OUR BUDGET ON PROGRAM ADMIN.

SO IF WE WERE TO RECEIVE 7 15, 5 55, THEN OUR CAP FOR THAT WOULD BE 143,111.

AND THEN PUBLIC SERVICE ACTIVITIES, WHICH IS OUR COMMUNITIES AND SCHOOLS, OUR MEALS ON WHEELS, OUR HEARTS AND HANDS OF BAYTOWN.

THERE'S A 15% CAP ON WHAT WE CAN SPEND ON ANY PUBLIC SERVICE ACTIVITY AND ALL OTHER ACTIVITIES.

THERE'S NOT A CAP ON THAT.

THE BIGGEST THING TO REMEMBER IS, IS THAT 70% OR MORE OF OUR FUNDING DOES HAVE TO BE SPENT ON LOW INCOME AREAS OR PEOPLE.

SO THE OBJECTIVE OF CDBG IS TO DEVELOP VIABLE COMMUNITIES AND WE BASICALLY HAVE THREE NATIONAL OBJECTIVES THAT WE HAVE TO MEET, BENEFITING LOW TO MODERATE INCOME PEOPLE AIDING ELIMINATION OF SLUM OR BLIGHT WITHIN OUR COMMUNITY OR MEETING AN URGENT NEED.

SO OUT OF THOSE THREE NATIONAL OBJECTIVES, WE TYPICALLY FOCUS ON LOW TO MODERATE INCOME INDIVIDUALS OR AREAS.

AND THAT'S BECAUSE WITH THE AMOUNT OF FUNDING THAT WE RECEIVE, THERE IS NOT AS MUCH THAT WE CAN DO IN TERMS OF ECONOMIC DEVELOPMENT AND THINGS LIKE THAT.

SO A LOT OF OUR PROGRAMS ARE GEARED TOWARD SOCIAL SERVICE ACTIVITIES.

UM, COMMUNITIES AND SCHOOLS RECEIVES FUNDING TO DO WORKSHOPS FOR STUDENTS THAT WANT TO ATTEND COLLEGE OR IF THEY CAN'T GO TO SCHOOL WHEN THEY GET OUTTA HIGH SCHOOL, IT HELPS THEM GET JOBS AND THINGS LIKE THAT.

WE FUND PROGRAMS LIKE THAT.

SO OUR LOW TO MODERATE INCOME NATIONAL OBJECTIVE, THERE'S THE AREA BENEFIT, WHICH WOULD BE LIKE OUR PARKS PROGRAMS AND THINGS LIKE THAT.

AND THEN THERE'S LIMITED CLIENTELE, WHICH IS TYPICALLY WHAT WE SERVE RIGHT NOW.

HOUSING, WE DO THAT.

UM, INTERNALLY WE HAVE OUR HOUSING PROGRAMS AND THEN JOBS WOULD BE ECONOMIC DEVELOPMENT PROJECTS AND THAT'S TO WHERE WE WOULD PROVIDE FUNDING TO BUSINESSES SO THAT THEY CAN MAINTAIN THEIR STAFF AND THINGS LIKE THAT.

SO TYPICALLY WE DO LOW MODERATE AREA BENEFIT OR LOW TO MODERATE INCOME.

UH, LOW TO MODERATE INCOME PEOPLE, LIMITED CLIENTELE.

SO WHENEVER YOU WANNA USE CDBG FUNDING IN A LOW TO MODERATE INCOME AREA, ONE OF THE THINGS THAT HAS TO HAPPEN, 51% OR MORE OF THE PEOPLE WHO

[00:05:01]

SO YOU'LL ACTUALLY HAVE TO, THE WHOEVER'S GOING TO BE APPLYING FOR THE FUNDING WOULD HAVE TO GET THAT KIND OF CENSUS DATA TOGETHER SO THAT THEY CAN DETERMINE THAT BECAUSE THEY WOULD HAVE TO SUBMIT THAT TO US.

IF THEY'RE GONNA APPLY FOR, LET'S SAY A PARKS PROJECT, LIKE MY DREAM IS TO DO SOMETHING WITH MISSY DAVIDSON PARK ON WARD ROAD BECAUSE IT'S JUST A BIG EMPTY PARK.

THERE'S NOTHING THERE.

A COUPLE OF BACKSTOPS I THINK, AND THAT'S IT.

LOVE TO DO SOMETHING THERE.

THAT IS A LOW MOD AREA.

SO WE WOULD ACTUALLY BE ABLE TO USE CDBG DOLLARS TO DO SOMETHING WITH THAT PARK.

I DON'T KNOW IF WE COULD USE A LOT OF CDBG DOLLARS, BUT WE CAN USE SOME CDBG DOLLARS TO DO SOMETHING IN THAT PARK.

WE USED CDBG FUNDING FOR PELLY PARK, BERGERON PARK UNIT AD PARK, CENTRAL HEIGHTS PARK.

I MEAN IT WAS, IT WAS LESS THAN A HUNDRED THOUSAND PER PARK, BUT STILL IT'S, YOU KNOW, LITTLE THINGS CAN MAKE SOMETIMES A BIG IMPACT.

SO WHENEVER YOU WANT TO DO AN AREA BENEFIT, YOU JUST HAVE TO MAKE SURE THAT YOU'RE DOCUMENTING WHAT THE INFORMATION IS, INCOME INFORMATION FOR THAT AREA IS.

AND THEN WE HAVE OUR LIMITED CLIENTELE AND THAT'S, OH, I DIDN'T SKIP IT.

AND THAT IS BASICALLY A BENEFIT FOR PEOPLE WHO ARE PRESUMED TO BE LOW INCOME.

UH, VICTIMS OF DOMESTIC VIOLENCE ARE PRESUMED TO BE LOW INCOME, RIGHT? HOMELESS PEOPLE ARE PRESUMED TO BE LOW INCOME.

UH, PEOPLE THAT ARE UM, RECEIVING UM, TANF OR SNAP OR THINGS LIKE THAT.

THOSE ARE ALL PRESUMED TO BE LOW INCOME.

SO THOSE ARE A LOT OF THE PROGRAMS THAT WE FUND.

HEARTS AND HANDS OF BAYTOWN, MEALS ON WHEELS, ELDERLY 62 AND UP, PRESUMED LOW INCOME.

SO WE AT, IT'S EASY FOR US TO PROVIDE FUNDING TO THOSE.

SO A COUPLE OF DIFFERENT ELIGIBLE ACTIVITIES FOR PUBLIC SERVICES THAT YOU MIGHT SEE AND THAT WE HAVE DONE IN THE PAST ARE CHILDCARE SERVICES.

WE'VE NEVER DONE HEALTH SERVICES.

WE DO OUR EDUCATION PROGRAMS WITH COMMUNITIES AND SCHOOLS, SENIOR SERVICES.

WE HAVE OUR TRANSPORTATION FOR THE ELDERLY AND DISABLED.

WE HAVE THE, UH, MEALS ON WHEELS.

THOSE ARE THINGS THAT WE FUND FOR SENIORS.

HOMELESS SERVICES.

WE HAVE CHILDCARE FOR HOMELESS CHILDREN THAT ARE RESIDING IN THE SHELTER.

SUBSTANCE ABUSE SERVICES, WE HAVEN'T FUNDED ANY OF THOSE LATELY.

FAIR HOUSING COUNSELING, WE DO THAT ON A TECHNICAL ASSISTANCE BASIS.

AND OF COURSE OUR FOOD BANK, WHICH IS HEARTS AND HANDS OF BAYTOWN.

SO WHENEVER YOU'RE WANNA DO A PUBLIC SERVICE ACTIVITY WHEN YOU APPLY IT EITHER HAS TO BE A NEW ACTIVITY OR IT HAS TO BE AN INCREASE IN THE CURRENT ACTIVITY.

SO LET'S SAY LIKE LAST YEAR, COMMUNITIES AND SCHOOLS RECEIVED FUNDING.

THEY WERE PROVIDING WORKSHOPS IN HIGH SCHOOLS.

WELL THIS YEAR THEY'VE MOVED ON TO INCLUDE JUNIOR HIGHS.

SO THAT'S AN INCREASE IN THE LEVEL OF SERVICE.

SO THAT'S SOMETHING THAT YOU WANNA SEE.

IF IT'S ALREADY A PROGRAM THAT WE FUND, WHAT ARE THEY DOING TO INCREASE IT TO, TO MAKE IT BIGGER, MAKE IT BETTER? PUBLIC FORS, UH, PUBLIC FACILITIES AND IMPROVEMENTS.

THAT WOULD BE LIKE OUR PARKS PROJECTS, SIDEWALK PROJECTS, THINGS LIKE THAT.

THOSE ARE, UM, INFRASTRUCTURE IMPROVEMENTS.

NEIGHBORHOOD FACILITIES, FACILITIES FOR PERSONS WITH SPECIAL NEEDS.

THAT WOULD BE OUR PUBLIC FACILITIES AND IMPROVEMENTS.

THOSE WOULD BE LOW MOD AREA BENEFITS.

OF COURSE WE HAVE OUR INELIGIBLE CDBG ACTIVITIES, UH, ASSISTANCE FOR BUILDINGS USED FOR GENERAL CONDUCT OF GOVERNMENT.

WE CANNOT USE CDBG DOLLARS TO FIX CITY HALL.

THIS CAN'T BE DONE.

UH, WE CAN'T USE IT FOR LOCAL GOVERNMENT EXPENSES.

WE CAN'T PAY OUR BILLS WITH IT.

WE CAN'T FUND THE POLITICAL ACTIVITIES, LOBBYISTS, ANYTHING LIKE THAT.

WE CANNOT BUILD NEW HOUSING.

NOW OUR CURRENT HOUSING PROGRAM, WE DEMOLISH AND REBUILD.

THAT'S OKAY.

BUT WE CAN'T JUST GO OUT AND JUST START BUILDING NEW HOUSING INCOME PAYMENTS.

WE CANNOT PROVIDE DIRECT INCOME PAYMENTS TO OUR APPLICANTS, TO OUR, UM, PEOPLE WHO BENEFIT FROM OUR PROGRAMS. THAT'S LIKE OUR SHOE PROGRAM.

AND WE CAN'T JUST GIVE THEM A GIFT CARD TO UM, FAMOUS FOOTWEAR AND SAY, HERE YOU GO, HAVE FUN.

NO, WE ACTUALLY HAVE TO MEET THEM.

THEY'RE PURCHASE THE SHOES FOR THEM.

SO WE CAN'T DO A DIRECT INCOME PAYMENT TO ANYONE.

EVEN WHEN WE DID OUR RENTAL ASSISTANCE DURING COV, WE WOULD CUT A CHECK TO THE LANDLORD.

WE DIDN'T CUT IT TO THE RENTER.

SO IT'S ONE OF, OF THOSE THINGS WITH CDBG, IT IS JUST NOT ALLOWED PURCHASE OF EQUIPMENT.

AND OF COURSE ACTIVITIES NOT PRIMARILY BENEFITING LOW TO MODERATE INCOME RESIDENT HOUSEHOLDS.

THAT OF COURSE, LIKE I SAID IS THE MOST IMPORTANT THING.

CDBG IS HERE TO HELP LOW INCOME FAMILIES IN AREAS IN BAYTOWN AND THROUGHOUT THE COUNTRY.

THERE IS A HUGE NEED FOR THIS KIND OF FUNDING AND THESE ACTIVITIES HAVE TO BENEFIT THOSE POPULATIONS.

AND OF COURSE I CAN ACTUALLY, UM, EMAIL THIS SLIDESHOW TO Y'ALL IF Y'ALL NEED TO.

YOU CAN JUST GIMME YOUR EMAIL ADDRESS AT THE END.

I'D LIKE TO ALSO POST IT ON OUR WEBSITE, BUT I'LL DEFINITELY BE ABLE TO EMAIL IT TO YOU BECAUSE OVER HERE WE HAVE A LOT OF LINKS, HOW TO DETERMINE INCOME, UM, WHAT'S BASICALLY CDBG, THAT'S LIKE THE CDBG BIBLE.

IT TELLS YOU EVERYTHING AND EVERYTHING.

EVERYTHING AND ANYTHING THAT YOU NEED TO KNOW ABOUT CDBG INCOME LIMITS, THOSE ACTUALLY CHANGE ANNUALLY.

EVERY YEAR WE GET AN EMAIL FROM HUD LETTING US KNOW THAT THE INCOME LIMITS HAVE CHANGED.

THANKFULLY THEY DO INCREASE A LITTLE BIT MORE EVERY YEAR.

'CAUSE IF THEY WENT DOWN WE WOULDN'T BE ABLE TO HELP AS MANY PEOPLE.

A PLANE BY THE RULES.

IT'S FEDERAL FUNDS.

THERE'S SO MANY HOOPS, THERE'S SO MANY I'S TO DOT AND T'S TO CROSS.

SO THAT RIGHT THERE WILL GIVE IT TO YOU.

AND

[00:10:01]

IT'S ON YOUTUBE THAT KIND OF GIVES YOU LIKE CDBG IN A NUTSHELL.

I WATCHED IT THE OTHER DAY.

I THINK IT'S FROM LIKE MICHIGAN OR SOMETHING.

MAYBE STEPHANIE CAN MAKE US ONE, ONE DAY.

SO WHENEVER YOU UM, APPLY FOR FEDERAL FUNDS, YOU WANNA MAKE SURE THAT YOU ARE MAINTAINING RECORDS FOR ALL OF THE PROGRAMS THAT YOU ARE IMPLEMENTING AND ANY CLIENTS THAT YOU SERVE.

THOSE RECORDS HAVE TO BE MAINTAINED FOR, WE'LL JUST SAY SIX YEARS BECAUSE IT'LL BE FOR THE YEAR OF THE PROGRAM PLUS FIVE YEARS AFTER.

SO, AND YOU HAVE TO KEEP ALL OF YOUR ADMINISTRATIVE RECORDS LIKE UM, ANY APPLICATIONS, AGREEMENTS, POLICIES, GUIDELINES, PERSONNEL FILES.

IF YOU'RE PAYING UM, SALARIES FOR PEOPLE, THEN YOU WANT TO MAKE SURE THAT YOU HAVE TIME SHEETS, YOU HAVE EVERYTHING SIGNED OFF BY PEOPLE.

IF YOUR BOARD IS ELECTING, IS HIRING A PERSON, WE NEED THE MINUTES FROM THAT BOARD MEETING TO SHOW US WHEN IT IS THAT THEY DECIDED HOW MUCH THEY'RE GETTING PAID HOURLY.

WE NEED ALL OF THAT INFORMATION.

ALSO, ANY FINANCIAL RECORDS THAT YOU MIGHT HAVE AND ANY CASE FILES, ANYTHING.

UM, IF YOU'RE DOING CONSTRUCTION PROJECT, THEN WE NEED ALL OF YOUR BIDS, WE NEED EVERYTHING, ALL THE INVOICES THAT CAME WITH IT, WE WOULD NEED.

WE DON'T NEED IT.

WE NEED YOU TO KEEP IT FOR AT LEAST SIX YEARS.

SO NOW WE'RE GETTING TO HOW TO APPLY.

SO EVERYTHING IS DONE ONLINE.

IF YOU HAVE ANY ISSUES WITH ANY OF THIS, YOU CAN GIVE ANY ONE OF US A CALL AND WE CAN MAKE AN APPOINTMENT.

YOU CAN COME IN, WE CAN TALK YOU THROUGH IT OVER THE PHONE.

WE HAVE NO PROBLEM.

WE ARE HERE TO HELP THE PUBLIC AND THE PEOPLE WHO WANNA HELP THE PUBLIC.

THAT'S WHY WE'RE HERE.

SO EVERYTHING IS DONE ON OUR WEBSITE AND YOU'LL GO TO CSS.BAYTOWN.ORG.

AND ONCE YOU GET TO THAT PAGE, YOU'RE GONNA SEE THIS HERE AND YOU WANNA CLICK ON THAT IS SO SMALL I BELIEVE THAT SAYS REGISTER.

SO YOU WOULD CLICK ON REGISTER AND THAT'S WHEN YOU WOULD PUT YOUR EMAIL ADDRESS IN.

AND ONCE YOU PUT IN YOUR EMAIL ADDRESS, IT'S GOING TO SEND YOU A CONFIRMATION.

YOU OPEN UP YOUR EMAIL, YOU CLICK ON CONFIRM AND IT'LL TAKE YOU RIGHT BACK TO THE PAGE.

AND THAT'S WHEN YOU'RE GONNA START PUTTING IN ALL OF YOUR PERSONAL INFORMATION.

YOUR NAME, YOUR ADDRESS, THE NAME OF YOUR ORGANIZATION, PHONE NUMBERS, ANYTHING LIKE THAT.

YOU WOULD PUT THAT IN THERE BECAUSE NOW YOU'RE CREATING YOUR ACCOUNT.

SOME PEOPLE MIGHT ALREADY HAVE A CSS PROFILE.

IF YOU'VE EVER PULLED A PERMIT, IF YOU'VE EVER GOTTEN A BIRTH CERTIFICATE OR ANYTHING LIKE THAT, YOU MIGHT ALREADY HAVE A CSS PROFILE, THEN YOU WOULD JUST HAVE TO CHANGE YOUR PASSWORD IF YOU DON'T REMEMBER IT.

SO ONCE YOU'RE THERE, YOU WANNA MAKE SURE YOU SELECT A STRONG PASSWORD AND THEN YOU WILL GET AN EMAIL TELLING YOU THAT YOU'RE APPROVED.

AND FROM THERE YOU JUST MOVE ON TO THE APPLICATION.

AND HERE WHAT YOU CAN DO IS WE DID A LOT OF HOTKEYS.

WHENEVER YOU WANT TO DO THE SEARCH, YOU CAN SEARCH FOR RFP, YOU CAN SEARCH FOR CDBG, YOU CAN SEARCH FOR GRANT, UH, YOU CAN SEARCH FOR COMMUNITY DEVELOPMENT, ANYTHING LIKE THAT.

AS YOU'LL SEE HERE, I SEARCHED FOR CDBG AND WHAT CAME UP IS OUR APPLICATION RIGHT HERE.

THIS RIGHT HERE WILL TELL YOU ALL OF THE INFORMATION, TELLS YOU THE DUE DATE ALREADY ON THERE.

TELLS YOU ANYTHING ELSE THAT YOU NEED TO KNOW.

ONCE YOU SELECT APPLY, THAT'S WHEN YOU WOULD ADD THE ADDRESS.

SO SOMETIMES YOU MIGHT BE, YOU MIGHT HAVE YOUR OWN ACCOUNT, BUT YOU'RE APPLYING FOR AN ORGANIZATION SO YOU'RE NOT USING YOUR OWN ADDRESS THAT WAS ALREADY REGISTERED IN THE SYSTEM.

YOU'RE USING A DIFFERENT ONE.

THIS IS THE ADDRESS FOR CITY HALL.

SO YOU'LL PUT IN THE ADDRESS, YOU'LL SELECT SEARCH AND ONCE IT COMES UP YOU CLICK ON THE LITTLE CHECKBOX AND THEN YOU MOVE FROM THERE, YOU'LL SELECT APPLY AND YOU'LL GO FROM THERE.

IF ANYONE ELSE IS GOING TO BE A PART OF YOUR APPLICATION, LIKE YOU HAVE A VICE PRESIDENT AND A PRESIDENT, A-C-F-O-A-C-O-O, THINGS LIKE THAT, YOU CAN ACTUALLY ADD THEM AS A CONTACT.

IF THEY ARE NOT REGISTERED YET, YOU KIND OF DO LIKE A SOFT REGISTRATION FOR THEM.

YOU WOULD PUT IN ALL OF THEIR INFORMATION, THEY WOULD HAVE TO GO IN THERE AND FINALIZE IT.

ONCE THEY FINALIZE IT.

ANY EMAILS THAT ARE RECEIVED REGARDING YOUR APPLICATION WILL GO TO BOTH OF YOU OR THREE OF YOU OR HOWEVER MANY PEOPLE YOU PUT ON THERE.

ONCE YOU GET TO THE MORE INFO SECTION AT THE TOP OF THE PAGE.

SO BECAUSE THESE QUESTIONS ARE LONG ANSWER QUESTIONS, THAT'S NOT REALLY ALLOWED IN THE SOFTWARE.

SO WE ACTUALLY HAVE A PDF THAT IS ATTACHED AT THE TOP AND IT IS THE PY 2025 CDBG REQUEST FOR PROPOSAL.

YOU OPEN THAT UP, YOU CLICK ON IT, IT'LL OPEN IN A NEW WINDOW.

YOU CAN SAVE IT.

IT'S A FILLABLE PDF.

THAT'S WHERE YOU WOULD ANSWER ALL OF THE QUESTIONS THAT PERTAIN TO YOUR PROJECT AND WHY WE SHOULD FUND YOU.

THE APPLICATION INSTRUCTIONS IS THE FIRST LINK.

IT'LL TELL YOU WHEN THINGS ARE DUE, WHAT'S ELIGIBLE, WHAT'S NOT.

IT'LL GIVE YOU ALL OF THE DATES FOR ANY UPCOMING MEETINGS WE HAVE REGARDING YOUR APPLICATION.

IT'LL GIVE YOU A LIST OF THE UH, REQUIRED ATTACHMENTS FOR THE APPLICATION PLUS ANY ADDITIONAL ONES THAT YOU MIGHT WANNA PUT IN THERE.

AND THEN YOU HAVE TO SUBMIT A BUDGET.

IT'S AN EXCEL DOCUMENT.

IT'S THE LAST LITTLE BLUE DOT UH, RFP BUDGET WORKSHEET.

ALL OF THOSE YOU WANNA DOWNLOAD THEM, FILL THEM IN AND THEN YOU'LL GO AND YOU'LL START ASKING THE QUESTIONS.

MOST OF THESE QUESTIONS, IT IS A REQUIRED ANSWER.

YOU WILL NOT BE ABLE TO GO TO THE NEXT PAGE UNLESS YOU ANSWER THE QUESTION.

YOU CAN SAVE A DRAFT AT ANY TIME AT THE BOTTOM OF THE PAGE.

YOU CAN SAVE A DRAFT AND IT'LL GO BACK TO IT IF YOU HAVE TO WALK AWAY FROM IT.

'CAUSE SOMETIMES

[00:15:01]

SO YOU MIGHT WANNA SAVE IT AND COME BACK TO IT LATER AFTER YOU FINISH FILLING EVERYTHING IN.

THIS IS WHERE YOU WOULD PUT IN ALL OF YOUR ATTACHMENTS AS YOU'LL SEE THE TOP FOUR ACTUALLY SAY REQUIRED.

THOSE ARE THE FOUR DOCUMENTS THAT ARE REQUIRED TO BE SUBMITTED.

IT'S HAPPENED.

WE'VE, YES, WE LOST POWER TWICE ALREADY AND I COULDN'T GET THE RECORDER TO WORK.

SO THE BUDGET, A NARRATIVE, AN ORG CHART AND THE APPLICATION ITSELF, THOSE ARE ALL REQUIRED DOCUMENTS.

THE LAST FIFTH BOX, THERE'S A LITTLE DROPDOWN THERE.

YOU CAN ACTUALLY SELECT OTHER THINGS THAT YOU MIGHT WANNA ATTACH LIKE YOUR 5 0 1 C3 IF YOU WANNA ATTACH.

UM, IF YOU'RE DOING A CONSTRUCTION AND CONSTRUCTION ESTIMATES, THINGS LIKE THAT.

ADVERTISING.

IF YOU'RE GONNA BE DOING A PUBLIC SERVICE ACTIVITY, HOW ARE YOU GONNA ADVERTISE IT? SHOW US HOW YOU'RE GONNA DO THAT.

IT'S NOT REQUIRED BECAUSE NOT EVERYBODY DOES A PUBLIC SERVICE ACTIVITY THAT REQUIRES ADVERTISING.

BUT IF YOU ARE, PLEASE ATTACH IT.

ONCE YOU GET PAST ALL THE ATTACHMENTS AND EVERYTHING HAS TO BE THERE, YOU CANNOT CLICK ON NEXT.

THAT'S WHEN YOU WOULD SIGN YOUR APPLICATION.

AND THEN YOU WOULD SELECT NEXT.

AND THIS HERE IS A SUMMARY OF EVERYTHING THAT YOU PUT INTO THERE AT THE BOTTOM.

YOU WOULD HIT SUBMIT.

AND THERE ARE THREE LITTLE BARS THAT SHOW UP AT THE TOP OF THE SCREEN.

ONCE YOU HIT SUBMIT.

DO NOT LEAVE THE PAGE UNTIL THOSE BARS DISAPPEAR BECAUSE WHAT'LL HAPPEN IS YOUR APPLICATION WILL BE SUBMITTED WITHOUT ATTACHMENTS AND THEN ONE OF US ARE GONNA CALL YOU AND SAY, HEY, I GOT YOUR APPLICATION.

BUT THERE'S NOTHING THERE WITHOUT ANYTHING THERE.

WE CAN'T ACCEPT IT.

SO EVEN, AND WE HAVE NO PROBLEM CALLING PEOPLE.

I'VE HAD PEOPLE COME UP HERE WITH A FLASH DRIVE BECAUSE THEY WERE HAVING A HARD TIME DOING IT FROM THEIR OFFICE.

MEET ME UP HERE.

WE CAN DO IT TOGETHER.

I DON'T.

THAT'S WHY WE'RE HERE.

ONCE YOU APPLY, THIS IS WHAT YOU'RE GONNA SEE ON YOUR END.

EVERY TIME WE COMPLETE A STEP, THAT LITTLE DONUT ON THE LEFT IS GONNA FILL UP BY A PERCENTAGE.

I DON'T KNOW OFF THE TOP OF MY HEAD WHAT ALL THE PERCENTAGES ARE, BUT THAT DONUT WILL FILL UP AND IT EVEN SHOWS YOU WHERE ALL OF OUR STEPS ARE.

SO YOU'LL BE ABLE TO ACTUALLY GO IN THERE.

NOW MIND YOU, IT'S GONNA STAY EXACTLY THE WAY IT IS UNTIL ALL APPLICATIONS ARE RECEIVED AFTER MARCH 21ST.

THAT'S WHEN YOU'RE GONNA SEE MOVEMENT ON THAT.

BUT UNTIL MARCH 21ST, WE'LL PROBABLY JUST LIKE MARK IT AS COMPLETED.

LIKE YOU SUBMITTED A COMPLETE APPLICATION, BUT THEN WE'RE NOT REALLY GONNA TOUCH IT UNTIL WE GET EVERYTHING IN.

SO NOW YOU APPLIED AND THEN WHAT HAPPENS NEXT? WELL, WE GET TO REVIEW EVERYTHING.

WE HAVE TO MAKE SURE THAT YOU'RE MEETING A NATIONAL OBJECTIVE, THAT IT'S A PRIORITY AND A CONSOLIDATED PLAN THAT IT IS TAKING PLACE, UH, WITHIN THE CITY LIMITS OF BAYTOWN, WHICH IS A VERY HUGE DEAL BECAUSE ALL OF OUR FUNDING HAS TO BE USED WITHIN THE CITY LIMITS.

WHAT MOST PEOPLE DON'T UNDERSTAND IS THAT YOU MIGHT HAVE A BAYTOWN ADDRESS BUT YOU DON'T LIVE IN BAYTOWN.

IF YOU LIVE IN MEADOW LAKE, YOU DO NOT LIVE IN THE CITY LIMITS.

IF YOU LIVE IN SPRINGFIELD, YOU DO NOT LIVE IN THE CITY LIMITS.

THERE ARE A LOT OF THINGS THAT YOU HAVE TO LOOK AT.

IF YOU EVER WANT TO SEE HOW YOU CAN DETERMINE IF AN ADDRESS IS WITHIN CITY LIMITS, CALL ME.

I'LL SHOW YOU HOW TO USE OUR OUTLINE.

GIS SYSTEM.

I HAVE NO PROBLEM WITH THAT.

MONICA CAN SHOW YOU, STEPHANIE CAN SHOW YOU.

BOBBY COULD PROBABLY SHOW YOU HONESTLY.

BUT ANY ONE OF US WILL BE MORE THAN HAPPY TO HELP Y'ALL WITH ANYTHING LIKE THAT.

SO ONCE WE REVIEW YOUR RFP, WE MAKE SURE IT'S ELIGIBLE FOR FUNDING.

WE MAKE THESE PRETTY BOOKS FOR OUR BOARD MEMBERS AND WE GIVE IT TO THEM AND THEN THEY REVIEW IT IN MAY YOU GET TO COME AND STAND HERE AGAIN WITH US, EXCEPT YOU'LL STAND THERE AND YOU'LL GET TO TELL US WHY WE SHOULD FUND YOU.

THIS IS WHERE YOU GET THE CHANCE TO SELL YOUR PROJECT.

THIS IS WHO I WANNA HELP, THIS IS WHY I WANNA HELP THEM.

THIS IS WHY THEY NEED IT.

THIS IS WHY YOU SHOULD FUND ME.

SO THAT'S WHAT YOU GET TO DO.

MAY 7TH AND 13TH, MAY 6TH, MAY 6TH.

SIXTH AND SIXTH.

AND THE 13TH, SIXTH AND 13TH, WHICH IS ON THE NEXT SLIDE.

SO THESE ARE ALL OF THE DATES THAT WE HAVE HERE.

MARCH 21ST AT 1159 I WILL BE AT MY HOUSE AND I WILL TURN OFF THE APPLICATION.

AND THEN ON MAY 6TH AND 13TH IS WHEN YOU WILL GET THE OPPORTUNITY TO COME UP HERE AND PRESENT YOUR PROJECT TO OUR BOARD.

AND THEN THE LAST TWO TUESDAYS IN MAY IS WHEN WE GET TO DO OUR BUDGET DELIBERATIONS.

AFTER THAT FROM JUNE 6TH TO THE SEVENTH, WE WILL RELEASE OUR BUDGET.

AND THAT IS A PUBLIC COMMENT PERIOD.

SO ANYBODY CAN COME AND COMMENT ON THE FUNDING THAT WE'RE GONNA DO.

WHY DIDN'T YOU FUND THESE PEOPLE? WHY ARE YOU FUNDING THESE PEOPLE? HOW MUCH ARE YOU GIVING THEM? WHY DIDN'T YOU GIVE THEM MORE? WHY DIDN'T YOU GIVE 'EM LESS THINGS LIKE THAT.

WE DO HAVE A PUBLIC HEARING ON JULY.

IT'S NOT ON THERE.

WE HAVE A PUBLIC HEARING ON JULY 18TH, I BELIEVE IT IS 17TH.

17TH THAT YOU CAN ACTUALLY COME AND SPEAK IF YOU WANT TO ON THE FUNDING.

AND THEN WE ACTUALLY WILL BE PRESENTING THIS TO COUNCIL ON JULY 24TH.

AND AFTER THAT, THAT'S WHEN WE HAVE TO WRITE OUR REPORT TO HUD BECAUSE WE HAVE TO SUBMIT IT TO THEM BY AUGUST 15TH.

I LIKE TO SUBMIT EARLY.

SO IT'LL PROBABLY BE THE 13TH, BUT IT IS DUE TO HUD BY AUGUST 15TH.

IF WE DON'T SUBMIT IT TO THEM, WE DON'T GET FUNDING.

SO RIGHT NOW WE DO NOT KNOW EXACTLY HOW MUCH MONEY WE'RE GONNA GET BECAUSE UM, I BELIEVE THEY'RE HAVING ISSUES WITH BUDGET DISCUSSIONS RIGHT NOW.

WE MIGHT NOT KNOW, UM, WHAT OUR FUNDING IS UNTIL AFTER.

I MEAN WE MIGHT NOT EVEN HAVE OUR NUMBERS IN MAY.

IT REALLY JUST DEPENDS WHICH WILL PUSH THINGS BACK FOR US.

BUT IT'LL JUST MAKE US WORK

[00:20:01]

BUT HOPEFULLY WE WILL HAVE OUR NUMBERS.

TYPICALLY WE GET OUR ALLOCATION BY THE MIDDLE.

I THINK MAY 13TH IS LIKE THE CUTOFF WHEN WE'RE SUPPOSED TO GET OUR ALLOCATION FROM HUD.

BUT I DON'T KNOW WHAT'S HAPPENING THIS YEAR SO WE'LL HAVE TO WAIT AND SEE ABOUT THAT.

SO JUST WHAT MAKES A GOOD APPLICATION, RIGHT? YOU WANNA MAKE SURE THAT YOU'RE BEING DIRECT AND CLEAR.

DON'T BE AMBIGUOUS.

I MEAN TELL ME WHY YOU WANNA DO IT.

DON'T GIMME THE IDEA, GIMME THE REASON BEHIND THE IDEA.

GIMME ALL OF THAT.

GIVE THEM ALL OF THAT.

'CAUSE AT THE END OF THE DAY I CAN JUST TELL THEM, HUH? BUT THEY MAKE THE DECISION.

SO YOU WANNA MAKE SURE THAT YOU'RE JUST MAKING, YOU'RE MAKING SURE THAT YOU'RE CLEAR WITH EVERYTHING.

YOU WANNA MAKE SURE THAT YOUR BUDGET IS REALISTIC ON THAT SPREADSHEET.

IT IS SEPARATED BY LINE ITEM.

SOMETIMES NOT ALL OF YOUR LINE ITEMS MIGHT GET FUNDED.

IF THEY SEE THAT, YOU KNOW, KNOW THEY'RE LIKE, OH WELL I MEAN THEY, THEY WORK MOBILELY, WHY DO THEY NEED TO PAY FOR AN OFFICE? YOU KNOW WHAT I MEAN? AND YOU'RE NOT GONNA GET FUNDED FOR THAT.

SO IT'S ALWAYS GOOD TO MAKE SURE THAT YOU'RE SPECIFIC IN YOUR LINE ITEMS BECAUSE IT HAS HAPPENED IN THE PAST TO WHERE WE MIGHT FUND A FEW THINGS IN YOUR BUDGET BUT NOT ALL OF IT.

SO WE WANNA BE ABLE TO PICK AND CHOOSE AND THINGS LIKE THAT.

WHAT THEY DO.

YOU WANNA MAKE SURE THAT YOU ARE SHOWING THAT YOUR ORGANIZATION OR YOUR AGENCY OR YOU YOURSELF HAVE THE CAPACITY TO MANAGE THIS PROGRAM AND YOU HAVE THE EXPERIENCE.

IT CAN'T BE SOMETHING THAT YOU JUST DECIDED YOU WANT TO DO ONE DAY AND 'CAUSE IF WE DON'T KNOW IF YOU CAN DO IT, SHOW IMPROVE, RIGHT? YOU WANNA MAKE SURE THAT YOU CAN SHOW US THAT YOU CAN DO THIS JOB BECAUSE FUNDING THAT WE GIVE YOU AND YOU DON'T SPEND COULD HAVE GONE TO ANOTHER AGENCY.

SO THAT'S SOMETHING THAT I TRY TO AVOID.

UM, AT THE END OF THE DAY IT IS UP TO THEM.

MAKE SURE THAT YOU'RE, UM, BEING DETAILED IN YOUR INFORMATION.

AND THAT IS ALL THAT I HAVE FOR YOU.

DO Y'ALL HAVE ANY QUESTIONS? DOES ANYBODY OVER HERE HAVE ANY QUESTIONS? TECHNICAL ASSISTANCE? YES MA'AM.

OKAY.

I DO.

UM, IT MENTIONED TRANSPORTATION.

YES MA'AM.

SO WE WORK WITH ADULTS WITH DISABILITIES AND WE TRANSPORT THEM TO AND FROM THE CENTER AS WELL AS JOB TRAINING SITES.

SO BAY AREA REHAB.

YEAH, .

SO I'M NOT SURE UM, IF I'M GONNA DO IT FOR A PROGRAM OR DO I JUST DO IT FOR THE TRANSPORTATION.

I WASN'T CLEAR ON THAT.

I THINK IT WOULD REALLY DEPEND BECAUSE I KNOW WHEN Y'ALL APPLIED LAST YEAR, IT WAS TO PAY THE SALARIES OF THE PEOPLE WHO WERE DRIVING.

UM, YEAH.

AND I THINK THAT WAS ONE OF THE ISSUES BECAUSE THERE WAS NO WAY TO DETERMINE EXACTLY HOW MUCH THEY WERE DRIVING AND THE PEOPLE AND ALL THAT STUFF.

'CAUSE THAT WAS, THAT WAS THE ONE THAT Y'ALL DID.

'CAUSE Y'ALL DID TWO LAST YEAR.

YES WE DID.

AND Y'ALL GOT ONE? WE GOT ONE.

PATSY'S DESTINY STILL GOING ON? YEAH.

OKAY.

IT'S DOING IT LOOKS GREAT OVER THERE.

AWESOME.

UM, PEOPLE ARE UTILIZING, IT'S VERY NICE.

UM, YEAH, SEE FOR THEIRS, I DID THEIR AREA BENEFIT.

I DETERMINED YOUR PROJECT LOCATION AND ALL THAT TO MAKE SURE.

SO YES, I CAN DO IT FOR THE PROGRAM.

I, I THINK IT WOULD JUST DEPEND.

I MEAN WE CAN ALWAYS MEET TO TALK ABOUT IT.

OKAY.

UH, I HAVE, LIKE I SAID, I HAVE NO PROBLEM WITH THAT.

YOU CAN SET UP A MEETING WITH US TO MAKE SURE BECAUSE IF IT'S IN THE WHEELHOUSE, I WOULD WANT TO APPLY.

BUT IF IT'S SOMETHING THAT, AND I'LL AND I CAN SHARE MORE OF WHAT YOU NEED.

YEAH, TOTALLY.

JUST UM, I CAN SHARE RIGHT NOW I KNOW YOU HAVE MY NUMBER BECAUSE, AND YOU HAVE MONICA'S TOO, SO YEAH, YOU CAN ALWAYS GIVE US A CALL AND SCHEDULE A TIME TO COME IN.

I'LL DO THAT.

THAT WAY WE CAN SEE EXACTLY WHAT IT IS THAT YOU'RE TRYING TO ACCOMPLISH AND HOW CAN WE GET THERE.

OKAY.

WHAT IS THE MOST FEASIBLE WAY OF GETTING THERE, RIGHT? OKAY.

SO THAT'S WHAT WE WANNA MAKE SURE OF.

THANK YOU VERY MUCH JENNIFER.

I KNOW YOU'RE NEW TO THIS, THIS PART.

OKAY.

MAKES SENSE.

EVERYBODY ELSE? GOOD? OKAY.

WELL THEN THAT'S THE END OF THE TECHNICAL ASSISTANCE WORKSHOP.

OH, IT'S UP TO YOU.

WE'RE ALMOST DONE

[a. Receive the Community Development Manager's Report.]

OKAY, SO WE RELEASED OUR RFPS ON FEBRUARY 14TH.

THEY WILL BE DUE BACK ON MARCH 21ST.

WE HAVE COMMUNITY DEVELOPMENT WEEK COMING UP IN APRIL.

STEPHANIE IS TRYING TO PLAN, UM, AN EVENT FOR US.

WE'VE KIND OF BEEN EVERYWHERE SO WE'LL HAVE TO FIGURE OUT WHERE WE'RE GONNA GO THIS TIME.

UM, WE ARE LOOKING TO DO THE COMMUNITY DEVELOPMENT WEEK EVENT ON APRIL 25TH.

SO MARK YOUR CALENDARS ALSO ON MARCH 27TH.

UH, SIX 30 AT THE CITY COUNCIL MEETING IS WHEN WE'RE GONNA DO OUR FAIR HOUSING MONTH PROCLAMATION AND OUR COMMUNITY DEVELOPMENT WEEK PROCLAMATION.

SO IT'LL BE TWO PROCLAMATIONS.

WE'D LOVE IT IF YOU GUYS COULD ATTEND.

THERE IS A PHOTO.

SAY AGAIN MA'AM.

OKAY.

MARCH 27TH.

SO PERFECT.

SO THAT'LL BE A CHANCE TO, YOU KNOW, GET YOUR PICTURE TAKEN WITH THE MAYOR AND, AND YOU KNOW, SHOW PEOPLE THAT WE'RE AWESOME BECAUSE WE HELP PEOPLE FOR A LIVING.

UM, WE'RE CURRENTLY IN THE PROCESS OF TRYING TO PLAN A FAIR HOUSING EVENT

[00:25:01]

ALSO, SINCE THAT IS FAIR HOUSING MONTH LAST YEAR WE DID DO SOMETHING WITH THE APARTMENT MANAGERS, UM, THROUGHOUT BAYTOWN AND UM, RIGHT NOW IT'S A LITTLE DIFFICULT GETTING IN TOUCH WITH PEOPLE AT HOOD RIGHT NOW.

SO, UM, STEPHANIE IS ON HER THIRD PERSON THAT SHE'S BEEN TRYING TO REACH OUT TO NOW.

SO WE'RE HOPING THAT WE CAN DO SOMETHING FOR FAIR HOUSING MONTH.

WE ARE ALSO IN TOUCH WITH DANIEL BUSANTE FROM THE GREATER HOUSTON FAIR HOUSING COALITION.

SO IF NOT, WE'RE HOPING THAT AT LEAST HE CAN COME OUT MAYBE AND DO SOMETHING.

SO WE WILL DEFINITELY LET YOU KNOW.

RIGHT NOW IT'S TBD.

WE'RE NOT SURE UM, WHEN IT WILL BE AND IF IT WILL BE.

UM, WE HAVE COMPLETED ONE SEWER LINE PROJECT, UH, THIS WEEK ACTUALLY.

MM-HMM .

AND WE HAVE TWO THAT ARE PENDING THE, UH, BIDS WERE ACCEPTED, ONE CONTRACT HAS BEEN SIGNED.

WE'RE WAITING FOR THE SECOND CONTRACT TO BE SIGNED AND THEN WE'LL BE STARTING THOSE PROJECTS AND WE HAVE ONE SEWER LINE PROJECT THAT'S GOING OUT FOR BID AND WE ARE STILL WAITING ON THE SURVEY FROM J QUAD, OUR CONSULTANT FOR, UM, THE CON PLAN.

ONCE I HAVE THAT, I WILL SHARE IT WITH Y'ALL AND ALSO WITH ALL OF THE LOCAL AGENCIES AND NONPROFITS.

AND I THINK THAT'S EVERYTHING.

OH, UM, THANK YOU, UH, FOR BEING REAPPOINTED.

THANK YOU FOR REACHING OUT TO YOUR COUNCIL MEMBERS.

MR. RODRIGUEZ WAS NOT REAPPOINTED, BUT UM, THAT SEAT IS EMPTY RIGHT NOW.

THEY ARE LOOKING TO REVISIT AN APPOINTMENT FOR THAT SEAT AT THE END OF MARCH.

SO PROBABLY MARCH 27TH IS WHERE THEY'RE GONNA LOOK AT APPOINTING SOMEBODY FOR DISTRICT SIX, IF THEY HAVE ANY APPLICANTS.

ONE OF THE ISSUES WE RUN ACROSS WITH OUR BOARD, UH, WELL ONE OF THE ISSUES THEY RUN ACROSS WITH OUR BOARD IS THAT OUR BOARD HAS TO REFLECT THE ETHNIC MAKEUP OF THE POPULATION OF BAYTOWN.

SO RIGHT NOW WE DO, I THINK WE HAD FIVE HISPANIC MEMBERS, NOW WE HAVE FOUR, UM, WE HAVE THREE NON, UM, MINORITY AND THEN WE HAVE ONE AFRICAN AMERICAN.

SO WE CAN ACTUALLY TAKE ANOTHER HISPANIC MEMBER OR ANOTHER AFRICAN AMERICAN MEMBER OR ANOTHER.

WE CANNOT TAKE ANOTHER WHITE NON-HISPANIC MEMBER 'CAUSE WE'RE FULL.

SO, UM, WE'RE HOPING THAT THEY CAN LOOK AT ALL THE APPLICATIONS AND FIGURE OUT SOMEBODY TO TAKE THAT SEAT.

AND THEN WE MIGHT BE HAVING ANOTHER SEAT OPEN SOON.

ARE YOU LOOKING AT ME? I AM.

UM, BUT OTHER THAN THAT, THAT'S ALL THAT I HAVE.

DO Y'ALL HAVE ANYTHING FOR ME? OKAY, ROBBIE, WITH THAT I'LL MOVE ON TO THE, TO ADJOURN THIS MEETING.

DO I HAVE A MOTION? AYE.

MOTION BY MS. MESSA.

SECOND BY MR. OSA.

ALL IN FAVOR? AYE.

AYE.

ALL OPPOSED? MOTION CARRIES AND.