[00:00:01]
OUR NEXT ITEM OF BUSINESS WILL BE TO CONSIDER[a. Consider approving the minutes of the Baytown Area Water Authority Special Meeting held on February 7, 2024.]
APPROVING THE MINUTES OF THE AUTHORITY.SPECIAL MEETING HELD ON FEBRUARY THE SEVENTH, 2024.
SECOND MOTION, SECOND QUESTIONS, DISCUSSION.
[a. Consider a resolution awarding the Annual Liquid Zinc Sodium Polyphosphate Contract to Shannon Chemical Corporation. ]
CARRIES UNANIMOUSLY.WE'LL NEXT MOVE TO THE RESOLUTION SECTION AND CONSIDER ITEM A TO AWARD AN ANNUAL LIQUID ZINC SODIUM POLYPHOSPHATE CONTRACT TO SHANNON CHEMICAL CORPORATION.
MOVE TO APPROVE ALLEGATIONS TO OUR BOARD PRESIDENT AS WELL AS OUR BOARD.
HOW, HOW ARE YOU DOING TODAY? GOOD.
ALRIGHT, SO THIS PROPOSED RESOLUTION AWARDS THE ANNUAL ZINC POLYPHOSPHATE CONTRACT TO SHANNON CHEMICAL CORPORATION IN THE AMOUNT OF $356,787.
ALL OF OUR CHEMICALS DID GO TO BID, SO THIS WAS THE LOWEST BID, AND THIS COST IS AN ACTUAL DECREASE FROM LAST YEAR.
UH, LAST YEAR'S TOTAL COST WAS $377,882 AND 70 CENTS.
AND SO THIS ONE IS THAT $356,787 AND 70 CENTS NUMBER.
SO THERE IS A DECREASE ON COST.
DO I HAVE A MOTION? MOTION? EXCUSE ME A SECOND.
UM, EVERY YEAR WE HAVE TO SIGN, UH, A LETTER SAYING THAT WE HAVE NO VESTED INTEREST OR ANYTHING IN ANY OF THESE COMPANIES, UH, THAT ARE COME ACROSS THE BOARD.
WHAT'S THE, WHAT'S THE POLICY FOR THE REST OF THE PEOPLE AT THE CITY THAT, AND DO THEY HAVE TO SIGN THE SAME THING OR IS THAT JUST A BOARD MEMBER'S ETHICS? SO, UM, I, I KNOW I HAVE TO SIGN IT AS THE BYLAW PLANT MANAGER AND I THINK THE CITY MANAGER.
UM, BUT, AND MAYBE I THINK TERESA DON'T SHE SIGN IT? OKAY.
SO, UH, DIRECTOR OF FINANCE SIGNS IT, BUT THAT'S NOT, NOT THE REST OF STAFF.
SO THE PEOPLE OPERATING THESE AUCTIONS AND THESE BIDS, THE PEOPLE THAT THEY'RE, THE ONES HAVE TO SIGN THAT ESSENTIALLY? UM, I'M NOT SURE I'M FOLLOWING WHO DO YOU MEAN THE CONTRACTOR? NO, NO, NO, NO.
THE CITY PEOPLE FROM PURCHASING CITY OF BAYTOWN YES.
THAT ARE CONDUCTING THE, THE SEALED BIDS OR HOWEVER THE, BECAUSE I ASSUME THEY'RE SEALED.
UM, THAT I DON'T THINK THEY SPECIFICALLY SIGN AGREEMENTS RELATED TO CONFLICTS OF INTEREST, BUT IT WOULD BE WITHIN THEIR, UM, I THINK, AND, AND THERESA MAY BE ABLE TO SPEAK TO THIS MORE, THEIR PROFESSIONAL DUTY THAT, YOU KNOW, THEY WOULD NOT YEAH.
THERESA, DO YOU WANT TO, SO WHEN YOU'RE SAYING THE CONFLICT OF INTEREST, ARE YOU REFERRING TO THE PURCHASING STAFF, OR ARE YOU REFERRING TO I, YEAH.
THE PEOPLE PUT, THE PEOPLE PUTTING ON THESE, UH, BIDS AND, YOU KNOW, SETTING IT UP AND, GO AHEAD.
YEAH, SO JUST, JUST GIVE ME A, A LEVEL OF, OF A, MAKE ME FEEL GOOD THAT WE HAVE A VERY, WE HAVE STUFF IN PLACE TO MAKE SURE THAT THERE'S NO MALFEASANCE.
I CAN ANSWER THAT QUESTION FOR YOU.
UM, BOARD THE, UH, CITY AND, UH, BY, UH, EXTENSION BOW HAS, UH, CODE OF ETHICS THAT, UH, ALL THE EMPLOYEES ARE REQUIRED TO FOLLOW.
UH, THESE ARE IN COMPLIANCE WITH STATE LAW, SO, UH, AND ALSO, UH, IN PARTICULAR THE PROCUREMENT ACT.
SO, UH, ANY PERSON WITH A CONFLICT OF INTEREST IS SUBJECT TO DISCIPLINE UP TO AND INCLUDING TERMINATION FOR EMPLOYMENT, UNLESS THEY HAVE, UH, MADE PRIOR DISCLOSURES AND REFRAIN FROM PARTICIPATING IN THE PROCESS.
UH, BEYOND THAT, IF THERE ARE, UH, CONFLICTS THAT RESULT IN A CRIMINAL VIOLATION, THEN THE CITY ATTORNEY'S OFFICE OR THE DISTRICT ATTORNEY'S OFFICE COULD BRING CHARGES AND PROSECUTE THE OFFENDER.
JUST TO, JUST TO TAKE IT A STEP FORWARD, IT'S THE TYPICAL SEAL BID PROCESS.
THEY'RE MAILED IN, THERE'S PEOPLE IN A ROOM, EVERYBODY GATHERS AROUND AND OPENS THE BIDS.
IS THAT THE PROCESS? I, I WOULD DEFER TO THEREA ON THE, THE INS AND OUTS OF THE PROCESS, BUT THERE ARE VARIOUS
[00:05:01]
TYPES OF PROCUREMENT THAT ARE AVAILABLE TO VAL UNDER THE STATE PROCUREMENT LAWS.AND, UH, WE MAY HAVE A VARIETY OF DIFFERENT WAYS TO SELECT VENDORS.
SO LIKE HJAC, BUYBOARD SOURCE? WELL, THINGS LIKE THAT.
WE DO, WE DO NOT DO THE PAPER BIDS ANYMORE.
SO THERE'S A, A QUEST, I THINK QUEST, CDN IS OUR, UH, VENDOR THAT WE USE TO, UM, CONTRACTORS WILL SUBMIT THEIR BIDS VIA THAT ONLINE PORTAL.
AND IT'S, UM, IT'LL BE OPENED, YOU KNOW, AS, AS KIND OF ELECTRONICALLY, UH, IN AN, UH, PUBLIC FORUM.
WELL, AND IF I MAY, UH, JUST TO CLARIFY, UH, WITH SPECIFIC REFERENCE TO, UH, PURCHASING COOPERATIVES LIKE BUYBOARD SOURCE, WELL, ET CETERA, THAT IS A SEPARATE MEANS OF PROCUREMENT UNDER THE PROCUREMENT ACT.
SO THERE ARE NOT SEAL BIDS PER SE WHEN WE PURCHASE, UH, IN THAT MANNER MM-HMM
BUT THEY WOULD'VE BEEN DONE BY THE, BY BOARDS.
IT'S ALREADY DETERMINED WHAT THE PRICE IS.
ANY OTHER QUESTIONS? ALRIGHT, WE HAVE A MOTION TO SECOND ALL THOSE IN FAVOR? AYE.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[b. Consider a resolution authorizing the Third Amendment for the Water Supply Agreement with Harris County Fresh Water Supply District #27.]
WE WILL CONSIDER A RESOLUTION AUTHORIZING THE THIRD AMENDMENT FOR THE WATER SUPPLY AGREEMENT WITH HARRIS COUNTY FRESHWATER SUPPLY DISTRICT NUMBER 27.UM, THE ITEM BEFORE YOU AS STATED IS THE RENEWAL OR THE THIRD AMENDMENT FOR HARRIS COUNTY FRESHWATER SUPPLY DISTRICT 27, UM, AGREEMENT WITH BAWA.
THEIR CONTRACT, UH, RECENTLY EXPIRED DECEMBER 31ST OF 23.
THIS ITEM WILL BE TO RENEW THEIR TERM, THE NEW TERM WOULD GO IN CONJUNCTION WITH OUR CURRENT CONTRACT WITH THE CITY OF HOUSTON, WHICH WOULD EXPIRE DECEMBER 31ST, 2040.
UM, SO THAT'S THE ITEM THAT IS BEFORE YOU TODAY, AND SO STAFF WOULD RECOMMEND APPROVAL.
DO I HAVE A MOTION? I'LL MAKE THE MOTION SECOND.
WAS THERE ANY CHANGE OF TERMS OR ANYTHING IN PRICE OR THE, THEY'RE SUBJECT TO OUR RATES.
SO WHENEVER THE RATES ARE ADJUSTED, UM, THEY, THEY PAY WHAT THE, WHAT THE CURRENT RATE IS.
SO WE'RE SUPPLYING WATER TO HARRIS COUNTY.
I'M SORRY, I GOT THIS CONFUSED WITH THEIR CITY OF HOUSTON CONTRACT WHERE WE'RE BUYING WATER, SO, OKAY.
NO, I WAS JUST MAKING THE, THE COMPARISON AS FAR AS THE LENGTH OF TERM.
SO THEY'LL, THEY WILL EXPIRE IN CONJUNCTION NOW, SO WE DON'T HAVE TO WORRY ABOUT THIS TILL 2040.
UM, ANY OTHER QUESTIONS? ALL THOSE IN FAVOR SAY AYE.
OPPOSED? MOTION CARRIES UNANIMOUS.
[c. Consider a resolution awarding the Annual Liquid Hydrochloric Acid 15% Contract to Brenntag Southwest, Inc. ]
UM, NEXT WE WILL CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID HYDROCHLORIC ACID.15% CONTRACT TO BRENTAG SOUTHWEST, INCORPORATED.
THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID HYDROCHLORIC ACID, 15% CONTRACT TO BEN BRENTAG SOUTHWEST, INC.
UH, BRENTAG WAS THE LOWEST BID ONCE AGAIN, AND THERE WAS A DECREASE IN COST FROM LAST YEAR, AND THAT WAS A 1% DECREASE FROM LAST YEAR'S COST IN 2023.
SECOND MOTION AND SECOND QUESTIONS.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[d. Consider a resolution awarding the Annual Liquid Ammonium Sulfate 40% Contract to Brenntag Southwest, Inc. ]
CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID AMMONIUM SULFATE.40% CONTRACT TO BRENTAG SOUTHWEST INCORPORATED.
ALRIGHT, THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID AMMONIA SULFATE 40% CONTRACT TO BRINT TAG SOUTHWEST INC.
ONCE AGAIN, UH, BRINT TAG HAD THE LOWEST BID, UH, AND ONCE AGAIN THERE WAS A DECREASE IN COSTS.
THERE WAS A 9% DEC DECREASE IN COSTS FROM 2023 TO 2024.
WHO, WHO WAS THIS THE, PRETTY MUCH THE SAME VENDOR WE'VE BEEN DEALING WITH IT, CORRECT? IT IS.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[e. Consider an ordinance awarding the Annual Liquid Sodium Chlorite 25% Contract to International Dioxcide, Inc. ]
NEXT, WE WILL CONSIDER AWARDING THE ANNUAL LIQUID SODIUM CHLORIDE 25% CONTRACT TO INTERNATIONAL DIOXIDE.[00:10:02]
THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID SODIUM CHLORIDE 25% CONTRACT TO INTER NATIONAL DIOXIDE, INC.IN THE AMOUNT OF $62,610 AND 66 60 6 CENTS.
UH, ONCE AGAIN, UH, INTERNATIONAL DIOXIDE HAD THE LOWEST BID.
UH, THERE WAS AN INCREASE IN COST.
THERE WAS A 40% INCREASE IN COST FROM 2023 TO 2024.
UH, THIS WAS SPECIFICALLY ASSOCIATED WITH THE INCREASE IN THE COST OF THE CHEMICAL ITSELF, AND THAT'S HIGHLY DEPENDENT ON THE SUPPLY CHAIN MANAGEMENT INDUSTRY.
WE'RE SEEING INCREASES IN COST ACROSS THE BOARD.
IN ADDITION TO THAT, WE'VE INCREASED IN PRODUCTION AS WELL AND THAT DOES INCREASE OUR COST AS WELL.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[f. Consider a resolution awarding the Annual Liquid Cationic Polymer Contract to Polydyne, Inc.]
NEXT, WE'LL CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID ONIC POLYMER CONTRACT TO POLY DI INCORPORATED.THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID CANONIC POLYMER CONTRACT TO INE INC.
AND THE AMOUNT OF 200, UM, $6,562 AND 50 CENTS.
UH, ONCE AGAIN, UH, INE HAD THE LOWEST BID.
UM, THERE WAS A INCREASE IN COST, BUT THAT INCREASE WAS ONLY 0.088% FROM 2023 TO 2024.
SECOND MOTION IS SECOND QUESTIONS.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[g. Consider a resolution awarding the Annual Liquid Sodium Hypochlorite Contract to DXI Industries, Inc. ]
CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID SODIUM HYPOCHLORITE CONTRACT TO DXI INDUSTRIES INCORPORATED.AT THIS TIME, UH, I WOULD LIKE TO INTRODUCE A PROMOTION THAT WE'VE RECENTLY HAD.
UH, I WOULD LIKE TO INTRODUCE MS. LATANYA HENDERSON.
SHE IS OUR NEW ASSISTANT SUPERINTENDENT.
LATANYA HAS OVER 12 YEARS OF EXPERIENCE.
SHE SERVED IN VARIOUS ROLES WITH BAWA, FROM FIELD SUPERVISOR TO CHIEF LABORATORY TECHNICIAN, AND WE ARE VERY PROUD TO WELCOME HER TO THE ASSISTANT SUPERINTENDENT POSITION AND SHE WILL BE PRESENTING THE, UH, REST OF THE CHEMICALS.
GOOD AFTERNOON, MADAM PRESIDENT BOARD.
UM, THE PROPOSED RESOLUTION AWARDS, THE ANNUAL SODIUM HYPOCHLORITE CONTRACTOR, DXI INDUSTRIES AND THE AMOUNT OF, UH, $142,600.
UM, THEY DID HAVE AN INCREASE OF 15.4%.
UM, STAFF RECOMMENDS APPROVAL.
A MOTION? I'LL MAKE THE MOTION.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[h. Consider a resolution awarding the Annual Liquid Chlorine Contract to DXI Industries, Inc. ]
NEXT, WE WILL CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID CHLORINE CONTRACT TO DXI INDUSTRIES INCORPORATED.THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID CONTRACT CHLORINE CONTRACT TO DXI INDUSTRIES, INC.
UM, DXI INDUSTRIES HAD THE LOWEST BID AND THEY DID HAVE A INCREASE OF 54.33% AND THIS WAS DUE TO UNIT PRICE INCREASE AND ALSO THE, UH, PLANTS PRODUCTION INCREASE.
DO I HAVE A MOTION? I'LL MAKE THE MOTION.
SECOND MOTION AND SECOND QUESTIONS.
YOU KNOW, I FIND THIS INTERESTING THAT CHLORINE HAS GONE UP 50% BECAUSE, WELL, AND THIS IS LINKED CHLORINE, CORRECT? UH, YES.
IT'S THE ONE TON BECAUSE LAST YEAR THERE WAS THAT CHLORINE PLANT THAT CAUGHT FIRE IN LOUISIANA.
AND SINCE I'M ONE OF THE MAIN PEOPLE, THE LAKEWOOD POOL AND I'VE BEEN PURCHASING, I KNOW ACUTELY HOW EXPENSIVE CHLORINE GOT LAST YEAR.
SO I, I THOUGHT IT WOULD'VE GONE DOWN THIS YEAR.
BUT LIQUID'S DIFFERENT THAN THE POWDERED FORM, SO YES SIR.
AND THEY ALSO, UH, INCREASED THEIR QUANTITY.
OKAY, SO YOU'RE SAYING WE WE INCREASED OUR BUY? YES.
BUT THE ACTUAL UNIT COST OF THE CHLORINE, HOWEVER THEY SELL IT, BARREL GALLON, THAT WENT UP 54.33%? IS THAT, IS THAT WHAT YOU'RE SAYING? NO, IT INCREASED A LITTLE BIT.
THE PRICE INCREASED A LITTLE BIT.
BUT CONSIDERING WITH THE QUANTITY INCREASE, OH, SO MOST OF THE INCREASE IS QUANTITY? YES SIR.
MOST OF THE INCREASE IS, IS, IS OUR, IS IS THE VOLUME THAT WE'RE BUYING? YES SIR.
THAT CLEARS IT UP A LITTLE BIT.
ALRIGHT, ANY OTHER QUESTIONS? HEARING NONE.
[00:15:01]
AYE.OPPOSED? MOTION CARRIES UNANIMOUSLY.
[i. Consider a resolution awarding the Annual Liquid Ferric Chloride 40% Contract to PVS Technologies, Inc.]
WILL CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID FERRIC CHLORIDE.40% CONTRACT TO PVS TECHNOLOGIES INCORPORATED.
UM, THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID CHLORINE 40% CONTRACT TO PVS TECHNOLOGIES, INC.
IN THE AMOUNT OF 1,000,500 1200, EXCUSE ME, $1,512,000.
UM, PBS TECHNOLOGIES HAD HAVING THE LOWEST BID, UM, THEY INCREASED 6.77%.
STAFF RECOMMENDS APPROVAL MOTION.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[j. Consider a resolution awarding the Annual Liquid Hydrofluorosilicic Contract to Univar Solutions USA, Inc. ]
CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID HYDROFLUORIC SOLIC, WELL I CAN'T SAY IT TODAY.CONTRACT TO UNIVAR SOLUTIONS USA INCORPORATED, UM, THIS PROPOSED RESOLUTION AWARDS THE ANNUAL LIQUID HYDROPHOLIC ACID CONTRACT TO UNIVAR SOLUTIONS USA IN THE AMOUNT OF $72,600.
WE VAR SOLUTIONS USA HAVING THE LOWEST BID, UM, THEY DID HAVE AN INCREASE OF 1.34% STAFF RECOMMENDS APPROVAL.
HAVE A MOTION MOVED OR PROOF? SECOND QUESTIONS.
UM, AS THERE ARE NO, UM, NAYS, MOTION CARRIES UNANIMOUSLY.
[k. Consider a resolution awarding the Annual Liquid Sodium Hydroxide 25% and 50% Contract to Univar Solutions USA, Inc. ]
EXCUSE ME.NEXT, WE WILL CONSIDER A RESOLUTION AWARDING THE ANNUAL LIQUID SODIUM HYDROXIDE.
25% AND 50% CONTRACT TO UNIVAR SOLUTIONS USA.
UM, THIS PROPOSED RESOLUTION AWARDS THE ANNUAL SODIUM HYDROXIDE 25% AND 50% CONTRACT TO UNIVAR SOLUTIONS, USA INC.
IN THE AMOUNT OF $225,769 AND 50 CENTS.
WITH UNIVAR SOLUTIONS, USA INC HAVING THE LOWEST BID, UM, THEY HAD A DECREASE OF 24 POINT 12%.
ALRIGHT, DO I HAVE A MOTION? I MAKE THE MOTION.
SECOND MOTION AND SECOND QUESTIONS.
OPPOSED? MOTION CARRIES UNANIMOUSLY.
[a. Receive a report on the status of the Baytown Area Water Authority East Expansion Project.]
UM, NEXT WE WILL RECEIVE A REPORT ON THE STATUS OF THE AUTHORITIES' EAST EXPANSION PROJECT.SO I DON'T HAVE POWERPOINT SLIDES FOR YOU TODAY BECAUSE I HAVE A SHORT UPDATE.
UH, WE ARE CURRENTLY, WE'RE CURRENTLY IN THE RFP PROCESS FOR THE PROCUREMENT FOR THIS PROJECT.
SO JUST TO REMIND Y'ALL, WE WENT THROUGH THE RFQ.
UM, FROM THAT WE HAD TWO DESIGN BUILDER TEAMS THAT WE ASKED TO SUBMIT THE RFP.
BOTH TEAMS HAD SAID THAT THEY DO PLAN TO SUBMIT ON THE RFP, THAT IS DUE MARCH 26TH.
SO THEY'RE, WE'RE IN THE TIMEFRAME NOW WHERE THEY ARE JUST PREPARING THOSE DOCUMENTS TO SEND BACK TO YOU.
WE DID HAVE CONFIDENTIAL MEETINGS WITH BOTH TEAMS YESTERDAY.
UM, THEY'RE CONFIDENTIAL SO I CAN'T REALLY TALK ABOUT WHAT WAS IN THERE.
BUT I WILL SAY THEY WERE BOTH VERY GOOD MEETINGS WITH A LOT OF GOOD DISCUSSIONS.
SO WE'RE LOOKING FORWARD TO GETTING THE PROPOSALS FROM 'EM.
ALRIGHT, ANY QUESTIONS? THANK YOU.
[a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, March 20, 2024, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. ]
MUCH.UM, THAT BRINGS US TO THE MANAGER'S REPORT.
AND THE ONLY ITEM, UH, WE HAVE IS TO REMIND YOU THAT ON MARCH THE 20TH AT FOUR 30, HERE IN THE COUNCIL CHAMBERS, YOU WILL HAVE YOUR NEXT MEETING.
I DON'T THINK I'M GONNA, I DON'T THINK I'LL BE BACK UP MY VACATION.
OKAY, WELL HOPEFULLY OUT OF THE REMAINING, WELL, I MISSED THE SPECIAL MEETING 'CAUSE I HAD COVID.
SO YOU, WE NEVER KNOW WHAT'S GONNA HAPPEN, BUT WE WILL, WE'LL, WE'LL, HOPE WE CAN MAKE IT WITHOUT YOU AS THERE IS NO, UH, FURTHER BUSINESS TO COME, UH, ON OUR AGENDA.
I WOULD ENTERTAIN A MOTION TO ADJOURN.
ALRIGHT, THANK YOU ALL VERY MUCH.