* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:27] FORM, GO AHEAD AND START THE [ CITY OF BAYTOWN NOTICE OF MEETING BAYTOWN CAPITAL IMPROVEMENT (CIP) COMMITTEE THURSDAY, AUGUST 24, 2023 4:00 P.M. HULLUM CONFERENCE ROOM, BAYTOWN CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM ] CF MEETING. THIS , WE'LL JUST GET PRODUCTION USE. AGAIN, I THINK WE'VE BEEN TOGETHER ENOUGH. WE KNOW, UH, THE REVIEW DISCUSSED, [a. Review, discuss, and receive feedback on the FY24-28 Baytown Capital Improvement Plan (CIP) Draft.] RECEIVE FEEDBACK TWO A, WE GOT OFF ON THAT MEMBER. SO, UM, I'LL, UH, I'LL KIND OF WALK US THROUGH THE PRESENTATION OVERVIEW, AND THEN AS WE'RE GOING, I'LL KIND OF POINT OUT, UM, THE HANDOUTS THAT YOU HAVE IN FRONT OF YOU AND KIND OF HOW THEY APPLY TO, WE'RE TALKING ABOUT, UM, THE REASON FOR US GIVING YOU THESE HANDOUTS IS THAT THEY PROVIDE A SPECIFIC LEVEL OF DETAIL THAT WE'RE NOT NECESSARILY GONNA BE ABLE TO EFFECTIVELY SHOW, UH, POWERPOINT. UH, SO WE WANNA LOOK AT, UM, THE FY 24 CIP PROJECTS THAT ARE GENERAL FUND BASED, UH, BOTH THE, THE FUNDING SUMMARY AND THE, UH, PROPOSED PROJECTS. UM, WE SPLIT OUT THE ONGOING PROJECTS THAT HAVE FUNDING COMPLETE. SO THESE PROJECTS THAT, UH, WE'RE GONNA TALK ABOUT. AND BASICALLY IF YOU'RE LOOKING AT THE TWO, UH, AT THE FOUR DETAIL SHEETS, YOU'LL SEE THESE TWO RIGHT HERE. THIS IS THE FUNDING BREAKOUT, AND THIS IS THE, UM, THIS IS THE PROJECT LISTING ALONG WITH THE BUDGET BALANCE FOR THOSE PROJECTS, WHICH MEANS, WHICH, UM, PROJECTS APPROPRIATED IN PRIOR YEARS AND ACTIVE WITHOUT ADDITIONAL FUNDING. I DON'T HAVE THE UNDER LINE. OTHER ONE? NO. HERE GO. SO YEAH, ONE, HERE'S THE OTHER ONE. RIGHT? OKAY. SO THESE ARE THE ONGOING PROJECTS THAT'S, UM, AND THE BALANCES THAT ARE ASSOCIATED WITH THEM. UH, THESE PROJECTS ARE NOT, UH, CLOSED OUT AT THE SYSTEM. UH, THEY'RE, THEY'RE NOT LOOKING FOR FUNDING. NO, NO. UM, THE NEXT SET THAT YOU HAVE IS GOING TO LOOKING AT THE FY 24 TO 28 CIP OVERVIEW. AND THAT DOES GO ACROSS ALL FUNDS, UM, AND ALL PROJECT CATEGORIES. SO YOU HAVE TWO SHEETS, UM, OR SIMILAR TO THIS IS LIST OUT THE PROJECTS AND THE, UH, FUNDING SCHEDULE AS IT IS NOW. AND, UM, THIS, THE ACTUAL PROJECTS AND, UM, THIS ONE PICK SHEET IS THE ONE THAT HAS THE FRONT ON IT. OKAY. YEAH. WHERE'S THAT SHEET AT? I'M SORRY. THAT'S THE ONE I'M LOOKING FOR. IT SHOULD BE A SINGLE SHEET AND THEN ANOTHER SHEET. OKAY. HERE IT'S, SORRY. YEAH, THE SINGLE SHEET THERE. AND THEN THIS IS THE, UM, THIS IS THE SHEET FOR THAT. SO THESE ARE PROJECTS THAT ARE IN THE FY 24 TO 28 CIP, THE OTHERS WHILE STILL ONGOING. THEY'RE NOT TECHNICALLY A PART OF THIS FIVE YEAR PLANNING PERIOD. AND SO WHAT WE'LL DO, UH, GET STARTED, WE'RE GONNA REVISIT THE FY 24 GENERAL FUND, UH, BASED FUNDING SOURCES. UH, AS OF RIGHT NOW, WE'RE STILL ASSUMING THAT THERE WILL BE $15 MILLION IN, UH, NEW DEBT ISSUED. THERE WOULD BE 275,000 TRANSFERRED FROM THE GENERAL FUND. UH, THERE IS AVAILABLE DEBT THAT HAS BEEN PREVIOUSLY ISSUED IN THE AMOUNT OF 2.2 7 2 7 5 8. AND THEN IF YOU RECALL THOSE TWO PROJECTS THAT, UH, WE RECOMMENDED THE FUNDING BE REALLOCATED FOR IN THAT, UH, BASICALLY AT EIGHT 15 RIGHT THERE. AND SO THAT GIVES YOU A TOTAL OF 18 MILLION 362, 6 0 6 FOR, UH, PROJECTS THAT HAVE FUNDING TIED TO THE GENERAL FUND. AND SO THESE ARE THE PROJECTS. UM, THIS LIST HAS CHANGED SLIGHTLY. WE WENT BACK AND LOOKED AT THE, THE DIFFERENT [00:05:01] AMENDMENTS THAT TOOK PLACE, UM, LOOKED AT THE FUNDING THAT WAS BEING PROPOSED. UM, KIND OF SHARPENED OUR PENCIL A LITTLE BIT TO MAKE SURE THAT WE WEREN'T GOING AFTER, UM, A NEW PROJECT WHERE WE ALREADY HAD FUNDING FOR IT PREVIOUSLY THAT HADN'T BEEN UTILIZED, THAT SORT OF THING. AND SO WHAT YOU SEE HERE IS, UM, IS GONNA BE OUR BEST, UH, LIST AS OF RIGHT NOW. WELL, NOT AS RIGHT NOW. THIS IS OUR BEST LIST FOR FY 24 GENERAL FUND-BASED PROJECTS. AND SO I'LL PAUSE HERE FOR A SECOND. UM, I DON'T KNOW IF, UH, WE WANT TO HAVE ANY DISCUSSION OR QUESTIONS ON THESE. MOST OF THESE YOU'VE SEEN BEFORE. UM, YOU'LL NOTICE THAT WE DO HAVE A CONTINGENCY LINE ITEM AT THE BOTTOM. ONE OF THE POSSIBLE USES FOR AT LEAST SOME OF THAT CONTINGENCY MIGHT BE, UM, UH, THAT SHOULD BE A MICROSOFT OFFICE. UH, NOT MDMS RATHER. OOPS. ANYWAY, I'LL TAKE DEAL WITH IT LATER. UM, WE'RE, WE'RE NOT BECOMING A MEDICAL OFFICE. IT'S MICROSOFT, I PROMISE. UM, BUT THAT'S GONNA BE SOMETHING THAT'LL BE DISCUSSED LATER ON. UM, IT'S NOT A PART OF THE BUDGET AT THIS TIME. UH, WE'RE JUST SHOWING THE ONE POINT, UH, OH 9 MILLION AS CONTINGENCY. THE TOMPKINS PART. 8 79. YES. I THOUGHT THAT WAS SEVEN 50. EVERY TIME I SEE THAT NUMBER, IT . AS OF RIGHT NOW, THAT IS WHAT WE UNDERSTAND WE NEED. WE WENT BACK AND LOOKED AT, UH, WE, WE, WE SAT WITH FINANCE FOR HOURS AT A TIME GOING BACK TO SEE EXACTLY WHAT WAS ALLOCATED, WHAT WAS ON THE BOOKS, WHAT WASN'T. AND UM, I THINK ORIGINALLY WE WERE TALKING EIGHT 11, UM, BUT THIS 8 79 IS WHAT WE UNDERSTAND, UH, IS NEEDED. DO YOU Y'ALL WANT TO TALK TO THAT IN HERE? YEAH, I, I DON'T KNOW OFF THE TOP OF MY HEAD. OKAY. WHAT'S THE MATCH? HOW MUCH IS THE MATCH? IS IT THE SAME AMOUNT OR, UH, YES, IT'S SEVEN 50. I THOUGHT IT WAS, I THOUGHT IT WAS SEVEN 50 TO YOUR POINT, BUT IF YOU WENT BACK, 5 MILLION TOTAL IS A 50% MATCH. IT MAKES SEVEN 50 EVERY TIME. THAT THING. WHAT NUMBER CHANGES? YEAH, THE 1 49, UM, I THINK WAS DESIGN OR, OR THINGS OUTSIDE OF THE SCOPE OF THE MATCH. SORRY. UM, REAL QUICK, LET ME, UH, GET YOU CAUGHT UP. UM, WE'RE GOING OVER, UM, A COUPLE DIFFERENT SETS OF, UH, INFORMATION. THE, UH, GENERAL FUND BASED FUNDING AND PROJECTS, WHICH IS WHAT WE'RE LOOKING AT NOW. OKAY. AND THEN YOU HAVE TWO LISTS IN FRONT OF YOU. THESE ARE THE PROJECTS THAT HAVE FUNDING COMPLETED THESE TWO SHEETS RIGHT HERE. MM-HMM . UM, AND THEN THE OTHER IS FOR PROJECTS THAT ARE IN THE FY 24 TO 28 CIP EXIT. THOSE. ALRIGHT. I DID TEXT ANGIE AND LAURA AND THE THIRD PERSON THAT I WAS RUNNING LATE, SO I'M SORRY IF THEY DIDN'T, SHE DOESN'T GET SERVICE. I DON'T GET SERVICE IN HERE, SO . OH MAN, I WAS RUNNING A LITTLE LATE. YEAH, SORRY. MY APOLOGIES. NO WORRIES, NO APOLOGIES NECESSARY. SO, UM, JUST TO RECAP, UM, THIS HAS CHANGED SLIGHTLY. UM, THERE'RE WE'RE LOOKING AT A TOTAL OF 18.362 MILLION UTILIZING 275,000 FROM GERALD FUND CASH. AND, UH, THIS ALMOST 2.3 MILLION IN AVAILABLE GENERAL FUND DEBT THAT HAS ALREADY BEEN ISSUED AND IS AVAILABLE FOR PROJECTS RIGHT ON THE CONTINGENCY FOR THE MICROSOFT OFFICE 365 CONVERSION. IS THAT GONNA FALL WITHIN THE SCOPE? THE CIP FOR THAT, CONSIDERING YOU CAN FOR THE, YOU CAN HAVE A MAJOR SOFTWARE CONVERSION PROJECT IN YOUR CIPI MEAN, YOU COULD HAVE TRUCKS, YOU COULD HAVE, YOU KNOW, EQUIPMENT, THAT SORT OF THING. UM, WE HAVEN'T ACTUALLY LANDED ON THIS MM-HMM . UM, AS OF RIGHT NOW, AS, AS FAR AS THE BUDGET GOES, YOU KNOW, THIS IS GONNA BE ADOPTED AS A CONTINGENCY AND IF ANY CHANGE WE'VE BE MADE, YOU KNOW, WE'LL, WE'LL DOUBLE CHECK, UH, MAKE SURE THAT WE'RE GOOD ON THAT. BUT, UM, THAT'S JUST SOMETHING THAT I WANTED TO MAKE YOU ALL AWARE OF THAT, UH, WE MAY COME BACK, UM, UM, TO TALK TO YOU ALL ABOUT LATER ON BECAUSE YEAH, ONE OF THE BUDGET DISCUSSIONS THAT CAME OUT THAT COUNCIL HAS A POLICY THAT WE'RE NOT GONNA GO OUT FOR DEBT SERVICE ON ISSUES THAT AREN'T GONNA BE FOR THE LIFE OF THE DEBT SERVICE. [00:10:01] SO THAT'S MY CONCERN. WELL, UM, I THINK THAT WOULD MEET A 15 YEAR CLIENT. HOPEFULLY WE'RE NOT GONNA BUY OFF ON A SOFTWARE CONVERSION AND SIT ON IT FOR 15 YEARS. NO, YOU DO NOT HAVE A FIVE YEAR LIFE AT BEST, BUT IT DOES. THE CIP DOES OFFER, UM, IT, YEAH, FOR HARDWARE, IT UPGRADES AND STUFF, SO, BUT, UM, I HAVE NO ISSUES WITH THAT. YEAH. AT ANY RATE, LIKE I SAID, WE'RE, WE'RE NOT, YOU KNOW, JUST WANTED TO KIND OF MAKE YOU ALL, UM, AWARE OF IT AND, UM, IN THE NEWCASTLE PARK. WHY ARE WE FINISHING THAT ON THAT? WE GOT, WE JUST GOT THE, UM, AGREEMENT ACROSS THE EASEMENT THERE. I DON'T KNOW IF YOU REMEMBER FURTHER BACK, THE, UH, PLAN WAS TO MOVE THAT FORWARD, THE CONCRETE WORK, THE PIPE RAIL AND THEN, UH, A STATUE AND A LIGHT. BUT THE EMPOWERMENT GRANT BROUGHT THE PIECE OF ARTWORK TRAIL OR PUTTING IT IN THERE SIDEWALK AND BENCH OF LIGHT AND THE THEN CROSSING THAT EASEMENT, BUT PIPE RAIL IT DEAD ENDS AT THE STREET REQUESTED IT. WE'RE WAITING ON THE EASEMENT. THAT, THAT, THAT'S THE FINALIZING THAT WHOLE PART TOWN OF BOA. UM, DO WE HAVE AN UPDATE ON TIMELINE FOR THE MARKET STREET REVITALIZATION? I KNOW THEY MENTIONED END OF SUMMER, RIGHT? WE'RE JUST WAITING FOR THE, UM, RAILROAD PERMIT ACROSS SOMEWHERE AND WE HAVE TWO, TWO, UM, PROPERTY ACQUISITIONS PLUS I THOUGHT THE SCHOOL HAD ALREADY APPROVED THE EASEMENT. OKAY. BUT THAT'S THE EASEMENT ONE, RIGHT? WHERE WE'RE HAVING TO REBUILD PART OF THE SIGN OR SOMETHING LIKE THAT. UM, THEY HAVE A COUPLE AREAS. THEY HAVE ONE THAT, UH, , UM, GOING DOWN BY PROBABLY OH, OH, FOR THE STRETCH? YES. GOT IT. SO JUST FINALIZING THE RIGHT OF WAY, I'LL GO AHEAD AND MOVE ON TO THE ONGOING PROJECTS. UM, AND THESE ARE PROJECTS THAT ARE NOT CLOSED OUT IN THE SYSTEM. UM, YOU HAVE THE SHEETS THAT LIST THOSE PROJECTS, UM, AND THE AVAILABLE BUDGET, AS OF RIGHT NOW, SOME OF THEM SHOW NO AVAILABLE BUDGET, BUT THEY'RE STILL OPEN IN THE SYSTEM. UM, THE OTHER SHEET YOU HAVE SHOWS THE INDIVIDUAL, UH, FUNDING SOURCES, UH, FOR THESE, UH, FOR THE PURPOSES OF THIS SLIDE, UH, THEY'RE BROKEN OUT BY CATEGORY AND THE NUMBER OF PROJECTS LISTED, UM, TOTAL OF 71 PROJECTS, UH, THAT HAD A BUDGET OF ALMOST 215 MILLION WITH, UM, JUST UNDER 44 MILLION REMAINING ON THOSE. SO ONE OF THE GOALS FOR THIS COMING YEAR IS GOING TO BE, TO CLOSE OUT AS MANY OF THESE AS POSSIBLE. THE ONES THAT DON'T HAVE ANY BUDGET LEFT ARE PROBABLY GONNA BE SLAM DUNKS. UM, BUT FOR US TO REALLY TRY TO, UH, GET THAT NUMBER DOWN, WHAT DOES THAT MEAN, SLAM DUCK? WHAT DO YOU MEAN WHEN YOU SAY BEFORE THE SLAM DUCKS? LIKE MEANING THAT IF, UM, LET ME SHOW YOU AN EXAMPLE. UM, SO FOR EXAMPLE, THE, UH, LET'S JUST SAY THE EVERGREEN STRATEGIC PLAN SHOWS THAT BASICALLY 500,000 WAS BUDGETED FOR THAT PREVIOUSLY, BUT THERE ARE NO FUNDS, NO BUDGET BALANCE REMAINING. SO THEORETICALLY THAT PROJECT SHOULD BE CLOSED OUT. OKAY. SO WHEN YOU SAID SLAM DUNK, YOU MEAN CLOSED OUT? YES. OKAY. SO I HAVE TO ASK A VERY SPECIFIC QUESTION. SO THIS ONE, DOES THAT MEAN THAT 490, I'M GONNA USE THE EXAMPLE OF, DOES THAT MEAN THAT $499,000 WAS ALREADY, I KNOW IT WAS BUDGETED, BUT IT WAS SPENT ON THAT PROJECT? THEORETICALLY, YES. UM, I'D HAVE TO REALLY GO BACK AND LOOK AND KIND OF, YOU KNOW, SEE EXACTLY HOW THAT BALANCE WENT FROM 4 9 9, 800 TO ZERO. UM, DOES THAT RING A BELL WITH Y'ALL? I WAS JUST TELLING HER THAT DOESN'T, OKAY. THE ONLY OTHER THING WOULD BE, UH, IF THE PROJECT WAS SOMEHOW CANCELED OR DEFUNDED PREVIOUSLY, BUT EITHER WAY. SO WHAT DOES THAT THAT MEAN? THAT THAT'S WHAT HAS BEEN ONE OF THE THINGS THAT'S THE BIGGEST TROUBLE FOR ME IN CIP IS I'M GONNA USE THE, THE ONE BELOW IT BECAUSE IT'S A LOWER AMOUNT TO TALK ABOUT. RIGHT? SO EVERGREEN WATERFALL REPAIR, 5,000, WE BUDGETED 5,000, I GUESS. WE'LL, I GUESS WE'LL PRETEND THAT WE SPENT IT AND FIXED IT, EVEN THOUGH I HAPPEN TO KNOW THAT WAS NEVER FIXED. BUT, UM, [00:15:01] THE EVERGREEN WATERFALL REPAIR 5,000. SO IF IT WAS FIXED, THEN IT'S, IT'S EVEN NOW. BUT LET'S JUST SAY I KNOW THAT IT WASN'T FIXED. WHERE DID THAT $5,000 GO? OKAY, GOOD QUESTION. UM, I OBVIOUSLY, UH, UH, I CAN'T TELL YOU THAT, UH, RIGHT AWAY, BUT WHERE I WAS GOING TO GO WITH THIS IS THAT FOR THOSE PROJECTS THAT, YOU KNOW, WHATEVER, FOR WHATEVER REASON, THEY DID GET COMPLETED, BUT THERE IS NO REMAINING FUNDING TO GO BACK THROUGH THE COURSE OF THIS YEAR AND COME UP WITH A TRUE RECONCILIATION OF OUR FUTURE AND UNFUNDED PROJECTS AND KIND OF, YOU KNOW, SPECIFICALLY, YOU KNOW, WAS IT FUNDED AND REVERSED IN PRIOR YEARS? WAS IT NEVER FUNDED? THAT SORT OF THING. SO RIGHT NOW WE HAVE, UM, A PRETTY COMPREHENSIVE LIST OF PROJECTS LIKE THAT, BUT WE'RE NOT SURE HOW ACCURATE IT IS. UM, AND SO WHAT WE'RE GONNA BE FOCUSED ON IS REALLY KIND OF PAIRING THIS DOWN, UH, TO SEE WHAT WE CAN CLOSE OUT, WHAT NEEDS TO BE, UM, COMPLETED. AND WHAT STILL NEEDS TO BE DONE IS CLOSING SOMETHING OUT, JUST A CEREMONIAL THING, LIKE WE CLOSED IT OUT. BECAUSE TO ME, LIKE IN MY OWN PERSONAL FINANCES, I CAN'T CLOSE SOMETHING OUT UNLESS I KNOW WHAT HAPPENED TO IT. LIKE I, IF I BUDGET $5,000 TO BUILD SOMETHING AND THEN I DON'T BUILD IT, I HAVE TO KNOW WHERE THAT $5,000 WENT. SO I, FOR ME, I JUST, THAT'S, AND I KNOW WE, WE DIDN'T REPAIR IT BECAUSE T 36 CAME IN, SO WE WEREN'T GONNA SPEND THE MONEY IF T 36 WAS GONNA GO IN AND DO SOMETHING ELSE. I'M NOT MEAN. I JUST, I AGREE WITH YOU THOUGH THAT I THINK THAT ONE COULD LOWER, BUT I MEAN, I, AND I, WE JUST HAPPEN TO GO PARK 60, BUT I'M LOOKING AT ALL OF THESE, LIKE WE CAN MOVE UP TO, UH, FIRE STATION NUMBER FOUR, BUILDING 13 REMODEL WE DID ON COUNCIL. YEAH. SO NOT, BUT, BUT IT SHOWS BASED ON THIS, I THINK THIS IS ONE OF THE REASONS FOR ME THAT CIPI FEEL LIKE WE GO AROUND IN CIRCLES AND I DON'T, I'M NOT EVEN REALLY SURE OF OUR OBJECTIVE BECAUSE IT'S, IT SHOWS 9,000. SO ON THIS ONE, I, WHEN WE HIRE A CONTRACTOR, UM, WE DO BRING IT TO COUNCIL CLOSE BECAUSE WE'RE ACTUALLY RELEASING, RETAIN THE CONTRACTOR THAT ALLOWS US TO SAY BILLS. WE CAN'T CLOSE IT. AND IT'S DONE AND COMPLETELY. CAN WE GO BACK ON BREATH? I'M SORRY, CAN WE GO BACK A SLIDE? I SURE CAN. OH, I GO FORWARD. OH, THERE WE GO. THERE YOU GO. OKAY. THIS IS WHERE YOU GUYS JUST KILL ME. NEW CASTLE PARK CAR FUNDING 350,000 NEW PARK PRIOR FUNDING $549,156. THAT INCLUDES MDD FUNDING. THIS IS STRICTLY GENERAL FUND. GENERAL FUND, OKAY. WE ACTUALLY HAD A, HAD A PRETTY IN DEPTH, UH, DISCUSSION ABOUT THAT ONE EARLIER. SO YEAH, THIS IS, UH, ONLY INTENDED TO SHOW GENERAL FUND, UM, SOURCES. THAT'S WHERE THESE NUMBERS GET. AND I AGREE WITH SARAH'S COMMENT THAT THAT, OKAY, SO WE SHOW THAT THERE'S FIVE, $5,000 IN FOR A PROJECT AND IT'S STILL OPEN AND THERE'S NO FUNDING IN THIS YEAR'S BUDGET. SO DID THEY SPEND THE 5,000? WELL, WE KNOW THEY DIDN'T EVERGREEN WATERFALL, WE KNOW WE DID NOT SPEND THAT MM-HMM . SO WHERE DID THAT MONEY GO? AND SO THAT'S, YOU KNOW, IF I CAN BEST DESCRIBE THIS RIGHT HERE, THIS IS A WORK IN PROGRESS FOR US TO CLEAN UP, YOU KNOW, THIS LIST AND TO REALLY RECONCILE, YOU KNOW, WHAT WE HAVE THAT'S ONGOING, WHAT GOT CLOSED OUT OR YOU KNOW, WHAT GOT COMPLETED AND THEN WHAT MAYBE HAD THE FUNDING REALLOCATED SOMEWHERE ELSE. THOSE THINGS. WE, YOU KNOW, WE DON'T KNOW UNTIL WE START DIVING INTO THIS. WE ALSO HAVE, AS I MENTIONED, ANOTHER LIST OF PROJECTS NOT ON HERE THAT, UM, ARE UNFUNDED, THAT ARE JUST IDENTIFIED AS, YOU KNOW, AS FUTURE. UM, AND SO THERE'S QUITE A BIT OF WORK TO BE DONE IN THE NEXT FISCAL YEAR AS IT RELATES TO THIS IN THE CIP IN GENERAL. SO THIS IS MORE OF A WORK IN PROGRESS, BUT IT AT LEAST GIVES YOU AN IDEA OF THE FACT THAT WE DO HAVE ALMOST $44 MILLION, UM, FOR PROJECTS THAT, UM, ARE NOT INCLUDED IN THE FY 24 TO 28 CIP, BUT ARE STILL ONGOING. MEANING WE HAVE $44 MILLION TO SPEND, OR $44 MILLION AVAILABLE, OR $44 MILLION ALLOCATED. UH, WHAT, WHAT IF THAT'S THE APPRO, THAT'S THE REMAINING APPROPRIATION. SO THAT MONEY EXISTS FOR THOSE PROJECTS RIGHT NOW, BUT WE NEED 215 MILLION. [00:20:01] NO, NO, NO, NO. THAT'S WHAT THE BUDGET, THE STARTING BUDGET WAS. THE, THE COMPLETE BUDGET WAS BASICALLY 215 MILLION. WHAT'S LEFT AS OF TODAY IS JUST UNDER 44 MILLION. OKAY. AND SO THE HECK, I MEAN, MAYBE WE'LL FIND, UM, YES, THAT $500,000 FROM EVERGREEN STRATEGIC PLAN FLOATING IN A BUCKET SOMEWHERE THAT IS, UH, THE HOPE TO REALLY KIND OF RECONCILE, CLEAN, KNOW THAT NEEDS TO HAPPEN, RECONCILE WHAT WE'RE LOOKING AT HERE BECAUSE, UM, AND Y'ALL JUST KIND OF WALKED IN IN THE MIDDLE OF IT, BUT YOU KNOW, THE QUESTION WAS, WELL, WE KNOW WE DIDN'T DO THIS EVERGREEN STRATEGIC PLAN, SO WHAT HAPPENED TO THE 500,000? UM, AND SO I DON'T WANT TO GO OFF INTO THE SPECIFICS OF EACH INDIVIDUAL ONE, BUT IN GENERAL, WE'RE GONNA HAVE TO RECONCILE THIS ALONG WITH OUR OTHER FUTURE UNFUNDED PROJECTS. BUT I KNOW THAT SOME OF THOSE, LIKE, UM, MR. MENTIONED THE WATERFALL, THE REASON THAT'S THERE IS BECAUSE WE DID A BUDGET AMENDMENT BECAUSE THOSE POS WERE ROLLING FORWARD. SO IT'S UP TO US TO GET WITH THOSE DEPARTMENTS TO ENSURE TO EITHER RELEASE THAT SO IT CAN GO INTO THE PHONE BALANCE, BECAUSE THAT'S WHERE SOME OF THOSE PROJECTS ARE COMING UP, WHERE THERE WAS FUNDING IN PRIOR YEARS, AND THE FIELDS OUR ENC ENCOMPASSES ARE STILL SITTING. AND, AND THAT WAS, THAT WAS JUST A EASY EXAMPLE. SARAH BROUGHT THAT UP. KNOW WE DIDN'T DO IT, SO I WOULD ASSUME IT WOULD ROLL BACK , BUT THE MORE DETAIL WE GET, THE LESS ASSUMPTIONS I'M GONNA BE MAKING. WELL, UM, THAT'S WHY WE'RE HERE. THAT'S WHY WE'RE HERE. UM, BUT YOU KNOW, WE, WE KNOW, WE, WE KNOW WE HAVE SOME WORK TO DO. SO, UM, SO ARE Y'ALL CLEAR AS MUD ON THE PRIOR PROJECTS AT THIS POINT? YES. OKAY. BUT YOU DO UNDERSTAND WHAT KIND OF, WHAT WE'RE PRESENTING AND WHERE WE'RE GOING WITH IT? RIGHT. OKAY. SO NOW WE'RE GONNA GET INTO THE 24 TO 28 CIP PROJECTS. AND WHAT WE MEAN BY THAT TITLE IS THAT THERE IS FUNDING ACTIVITY FOR A PROJECT ANYWHERE FROM 24 TO 28. NOW, THERE COULD BE FUNDING PLANNED FOR AFTER THAT, OR THERE MAY HAVE BEEN FUNDING ALREADY ALLOCATED PRIOR TO THAT, BUT ALL OF THESE PROJECTS HAVE SOME SORT OF FUNDING ACTIVITY WITHIN THE FIVE YEAR PERIOD. OKAY. AND SO YOU SEE THE PROJECT CATEGORIES AND UM, KIND OF THE TOTAL NUMBER OF PROJECTS THERE. AND YOU HAVE THE DETAILED LIST, UM, AS WELL IN FRONT OF YOU. AND BY THE WAY, WE'RE NOT EXPECTING THAT'S OTHER PAGES. I JUST WANTED TO LET YOU KNOW THE LANDSCAPE PAGES. YEAH. THIS IS JUST A SUMMARY OF ALL THAT DATA. AND SO WE DON'T EXPECT YOU ALL TO, YOU KNOW, HAVE MEMORIZED OR, YOU KNOW, COMPLETELY REVIEWED ALL THE PROJECTS IN THE 10, 15 MINUTES. WE'LL BE SITTING HERE, BUT WE DO WANT TO KIND OF PRESENT THAT OVERVIEW, KIND OF GIVE YOU AN IDEA OF WHERE WE ARE, WHERE WE'RE HEADING, THAT SORT OF THING. AND THEN, UM, WE CAN TALK ABOUT WHAT OUR NEXT STEPS WOULD BE IN TERMS OF A RECOMMENDATION FROM THE COMMITTEE ON THE CIP OR HOW WE WANNA MOVE FORWARD. UM, AS IT RELATES TO THE OVERALL BUDGET PROCESS. I KNOW THAT WE WILL BE TALKING ABOUT THIS, UH, THIS EVENING. YES. OKAY. DID Y GET A CHANCE TO TALK TO THE FINANCE COMMITTEE? UH, THE Y'ALL DID TODAY? THEY CAME 15. YES SIR. I'M SORRY, THEY KEPT IT AT WHAT, 15? 15. OKAY. 15. OKAY. OKAY. AND THEN, UH, FOR THOSE 24 TO 28 PROJECTS, UH, WE KIND OF BROKE OUT THE FUNDING IN A COUPLE WAYS. UH, THE TRANSFERS FROM OTHER FUNDS SEE THE, THAT BREAKOUT THERE, UH, THE BOND PROCEEDS ARE, ARE DEBT, UM, GRANTS OR OTHER CONTRIBUTIONS FROM SOME FUNDS. AND THEN THERE ARE PORTIONS OF SOME PROJECTS IN THE FUTURE THAT ARE IDENTIFIED AS UNFUNDED. AND SO WHEN WE GET TO, UM, YOU KNOW, 25 TO 28, YOU KNOW, THERE'S, UH, 41 MILLION OF 41, 40 $1 MILLION WORTH OF DECISIONS THAT ARE GONNA HAVE TO BE MADE. UH, WHEN YOU GET TO THE OUT YEARS, YOU KNOW, IT'S ALMOST, UH, 77 MILLION A TOTAL OF, UH, ONE 18. SO WE'RE GONNA HAVE TO, YOU KNOW, LOOK AT SCHEDULING, LOOK AT SCOPE, LOOK AT, LOOK AT, UH, THE DEBT WE WANT TO ISSUE AND THE CASH WE HAVE AND MAKE SOME VALUE DECISIONS, UH, YOU KNOW, IN THOSE OUT YEARS. AND I THINK SINCE WE HAD, UM, AND THIS IS JUST [00:25:01] A QUESTION. SO SINCE WE HAD SEVERAL PROJECTS FROM FIRE AND POLICE THAT WE SAID MAYBE NOT ON THIS ONE, AND I'M LOOKING AT YOUR GRANTS AND CONTRIBUTIONS AND THERE'S NOTHING FOR 29, 23, I'M THINKING ALSO OF THE STATION EIGHT THAT'S COMING IN THE FUTURE AND STUFF LIKE THAT. DO YOU FEEL THAT WE COULD POSSIBLY ADD A, BECAUSE WE KNOW PUBLIC SAFETY TAKES A BIG CHUNK OF OUR BUDGET. ABSOLUTELY. COULD WE ADD A DEDICATED PERSON THAT'S GOING AFTER JUST GRANTS, UM, FOR PUBLIC SAFETY AND THAT WAY WE CAN HAVE THE CURRENT PERSON, I MEAN, I THINK IF, IF THAT'S A PRIORITY OF THE COMMITTEE SLASH THE COUNCIL, THEN YOU KNOW, WE CAN TALK INTERNALLY AND NOT NECESSARILY, YOU KNOW, ADD A NEW PERSON, BUT SEE WHAT WE CAN DO TO PURSUE GRANTS RELATIVE TO THOSE THINGS. YEAH. AND I'M NOT TALKING ABOUT THIS HERE OR ANYTHING, BUT AS WE START TO LOOK AT, OH, ABSOLUTELY WHAT'S GONNA FALL OFF, WHAT NEW PROJECT SCOPES AND ALL OF THAT, DO WE NEED TO, YOU KNOW, HIT THOSE GRANTS HARD AND HEAVY AND HAVE SOMEONE THAT'S DEDICATED JUST FOR PUBLIC SAFETY? BECAUSE THAT'S A BIG CHUNK OF OUR BUDGET AND I KNOW IT'S A PRIORITY AND I KNOW WE WANT TO HAVE THEM THERE, BUT IF WE COULD FIND ALTERNATE FUNDING FOR THOSE, THAT'S WHAT I'M LOOKING AT. I DON'T KNOW WHAT MY COLLEAGUES THINK, BUT WE'RE LOOKING AT FIVE FOR STATION EIGHT. THERE JUST AREN'T THAT MANY GRANTS. I UNDERSTAND. THAT'S YEAH, THERE'S, THERE'S DISTRICT IN CHAMBERS COUNTY, . YEAH, WE DID TALK ABOUT THAT IN THE PAST. YEAH, PAY FOR SOME OF IT. BASICALLY AN ASSESSMENT, BUT THE PERSONNEL, THEY'RE PAYING FOR PERSONNEL ALSO. THAT'S WHAT, THAT'S WHAT THEY WOULD, IF THAT'S PART OF THE, THAT AND I, AND I KNOW THAT'S FAR OFF, BUT AGAIN, I'M JUST MAKING IT A COMMENT. NOT YEAR, I'M JUST MAKING A COMMENT. THAT SCHEDULE FOR NEXT YEAR. YEAH, IT DOES DEPEND ON, I THINK THAT IS AN ASSESSMENT, BUT WE'VE ALSO GOT 3 MILLION FOR THE RENOVATION AND RELOCATION, GOVERNMENT HEALTH DEPARTMENT DECISION BEEN MADE, WHAT'S GONNA BE DONE'S 3 MILLION WE'RE LOOKING AT, UH, THAT WAS MUCH AT ALL. I DIDN'T REALIZE WE HAD 650,000 THIS YEAR FOR IT. OUR PLAN WAS TO START DESIGN THIS YEAR, CONSTRUCT NEXT YEAR, CONSTRUCT FREESTANDING TO CONSTRUCT. YOU ASKED FOR $650,000 IN THIS YEAR'S BUDGET. HOPEFULLY WE HAD A PLAN, THE ORIGINAL PLAN WAS TO THAT DISCUSSION. THAT IS PROBABLY NOT THE BEST OPTION. I DON'T HAVE FINAL DIRECTION. UH, AND JUST, YEAH, THAT WAS ALSO SOMETHING WE TALK ABOUT A LOT OF THINGS I HAVE TO PROVE THIS SOONER OR LATER OR JUST BECOMES FACTO. AND ONE THING I WOULD OFFER UP IS THAT AS YOU'RE LOOKING AT WHAT YOU WANT TO MAKE, UM, IN TERMS OF RECOMMENDATION AND WHAT ACTION YOU'LL BE TAKING, UM, UH, AS COUNCIL MEMBERS, YOU KNOW, YOU'RE ADOPTING THE BUDGET AND YOU KNOW, THE APPROPRIATION, IT'S KIND OF IN THAT BLUE, YOU KNOW, THAT'S THE ONLY THING THAT'S POLICY AT THAT POINT. THE REST IS PLANNING. AND SO THE REST, YOU KNOW, COMPLETELY SUBJECT TO CHANGE, UM, THIS, UH, CHART RIGHT HERE JUST KIND OF BREAKS OUT THOSE, YOU KNOW, THE DEBT, THE TRANSFERS BY THE SUPPORTING FUND. SO THERE'S QUITE A FEW OF THEM, BUT, UH, THIS KIND OF GIVES YOU A LITTLE BIT DIFFERENT PERSPECTIVE ON, UH, THE SOURCE OF THE FUNDING, UH, FOR THOSE PROJECTS. I THINK I'M GONNA NEED A REFRESHER ON HOTEL MOTEL POLICY AND FUNDS, BUT THAT'S A SEPARATE DISCUSSION. [00:30:16] SO THAT'S REALLY, UM, ALL WE HAD TO KIND OF, UH, PRESENT. UM, WE CAN CERTAINLY DISCUSS FURTHER. WE HAVE, UM, JUST ABOUT, UH, JUST UNDER 20 MINUTES, UH, BEFORE FIVE. UM, THE QUESTION THAT I WOULD ASK IS, UM, AS IT RELATES TO THE DISCUSSION TONIGHT, UM, I DON'T KNOW IF YOU ALL ARE PREPARED TO, UH, MAKE A RECOMMENDATION OR IF YOU ALL WOULD LIKE TO HAVE ANOTHER MEETING, UM, AND TAKE SOME TIME WITH THE HANDOUTS, UM, AND UH, COME BACK. WE CAN DO THAT. UM, I JUST, UH, KIND OF NEED TO KNOW, UH, WHAT YOUR, WHAT YOUR, UH, COLLECTIVE THOUGHTS ARE. I'M OKAY WITH THE HANDOUTS, BUT I'LL DEFER TWO CALLS TO SEE IF I, I PERSONALLY WANNA MAKE RECOMMENDATIONS BECAUSE ALL THAT I, I DON'T EVEN REALLY SEE MUCH WE CAN DO TO MOVE AROUND OR, AND LIKE, LIKE HE MADE SO CLEAR. WE'RE, WE'RE ONLY APPROVING THE BLUE LINE ANYWAYS THEN. AND ASSUMING THAT THIS COMMITTEE STAYS INTACT, UM, YOU KNOW, WE, WE INTEND TO KEEP HAVING MEETINGS WHEN IT'S CONVENIENT, YOU KNOW, FOR YOU ALL TO KIND OF CONTINUE SOME OF THESE OTHER MORE LONG-TERM DISCUSSIONS. AND IF THIS COMMITTEE DOESN'T, UH, REMAIN INTACT, WE CAN SCHEDULE WORKSHOP SESSIONS WITH COUNSEL TO KIND OF DO THE SAME THING. SO, UM, I'LL DEFER TO YOU ALL IF YOU WANT TO TAKE, UH, ACTION. UM, YOU THINK MARK, I THINK AGAIN, IT'S A SHORT LIST. UM, THE NUMBERS HAVE CHANGED A LITTLE BIT. THERE'S BEEN SOME, YOU KNOW, FIRST LIST WE HAD HAD SOME ISSUES FOR CATEGORIES ON IT. FIVE, FOUR OR FIVE CATEGORIES ON IT, . SO I'M GONNA GO BACK HANDOUT NINTH. IF I CAN TRACK THE, WHAT WAS TAKEN OFF OR WHAT WAS ADDED ON. IF, IF WE NEED TO MEET, UM, TO DISCUSS IN DETAIL, I'M HAPPY TO DO THAT. UM, WE CAN GET, UM, UH, THE CIP TEAM, UM, ANY OTHER DEPARTMENTS THAT WE NEED TO TALK TO. I'M GOOD WITH, I GUESS I, WITH THE LIST. I JUST KNOW WHERE THE NUMBERS HAVE, WELL, THE NUMBERS ARE DIFFERENT. SO THEY, THEY ARE, WILL THAT, UM, WILL IT IMPACT WHETHER WE APPROVE THE BLUE LINE THOUGH, EVEN WHETHER WE FIND THE NUMBERS OR NOT THIS WEEK, NEXT WEEK, IS IT GONNA IMPACT THE LIST AND, AND THE OVERALL APPROVAL? THE ONLY DIFFERENCE THOUGH IS THE, YOU KNOW, THE, THAT KIND OF REDDISH ORANGE LIST FOR GENERAL FUND, UM, IS INCLUDED IN, UM, INCLUDED IN THIS LIST. BUT THIS LIST IS COMPREHENSIVE. YOU KNOW, THIS INCLUDES GENERAL FUND AND ALL OF THE OTHER, UH, PROJECTS THAT ARE OUT THERE. SO, UM, THE RECOMMENDATION THAT YOU ALL WOULD MAKE WOULD BE ON, YOU KNOW, THE BLUE LINE AS, AS YOU SAID, FOR ALL OF THESE SHEETS. IF, UH, IF YOU'RE NOT READY TO DO NEXT NIGHT, YOU WANNA TAKE SOME TIME, ASK SOME QUESTIONS, THAT'S PERFECTLY FINE. UM, WE JUST MAY NEED TO, UH, SET ANOTHER MEETING, UM, UH, TO KIND OF FORMALIZE THAT. UM, IT WOULD BE GOOD TO MAKE SURE THAT, UH, THERE'S NOTHING I GUESS IMMEDIATELY OUTSTANDING BEFORE WE GO INTO THE, UH, THE, THE BUDGET DISCUSSIONS, UH, DURING COUNCIL. WELL, THAT'D BE MY QUESTION. I'M GONNA GO BACK TO THIS IS ALMOST WAY TOO MUCH INFORMATION. WELL, THAT'S WHY. AND SO THAT'S, I WANNA GO BACK TO THE ORIGINALS. WE STARTED WITH. HERE'S THE DIFFERENT CATEGORIES, AND THIS IS WHAT WAS BUDGETED. THE BOTTOM LINE NUMBER HAS CHANGED A LITTLE BIT AND WE UNDERSTAND THAT. BUT THEN SOME OF THOSE PROJECTS IN THERE HAVE CHANGED A LITTLE BIT. I WANT SEE WHERE, WHAT'S COME, WHAT'S COME BACK ON AND WHAT'S COME BACK OFF AND HOW DO WE GET TO THAT NUMBER WHEN YOU START ADDING IT ALL BACK UP TO ME. AND I'LL JUST, I WANT TO SAY THIS JUST GETS CONFUSING. WELL, IT'S, IT'S GENERAL FUND PLUS ALL THE OTHER, PLUS ALL THIS PLUS ALL THAT. I WANNA LOOK AT WHAT'S SUPPOSED TO BE RECOMMENDING. I UNDERSTAND IT'S A BIG, IT'S A BIG PACKAGE, BUT FOR 23, 24, WHAT'S THE 15 OR WHAT, 17 MILLION? NOW IT'S 18 MILLION AND NOW IT'S 15 MILLION. I FEEL LIKE I'M IN AN AUCTION HERE, SO I JUST WANNA GO BACK TO THOSE NUMBERS AND I GET WITH YOU OFF OFFLINE. THAT'S JUST ME. [00:35:01] I JUST WANT TO SEE WHAT DROPPED OFF, WHAT CAME ON. MM-HMM . WHERE THE FINAL LIST, YOU CAN CERTAINLY DO THAT AND I DON'T, I DON'T MIND, YOU KNOW, HAVING JUST ANOTHER MEETING, YOU KNOW, WE CAN DO IT A LITTLE BIT MORE INFORMALLY, UH, IF WE NEED TO. BUT, UM, MEET WITH YOU ALL INDIVIDUALLY TOGETHER, WHATEVER. UM, YEAH, THESE, THIS LIST DID CHANGE SLIGHTLY. UM, AND I WOULD SAY THAT IF WE WANT TO SPEND THE BULK OF, UM, OF OUR TIME KIND OF GOING THROUGH THE CHANGES THERE, YOU KNOW, WE CAN CERTAINLY DO THAT. UM, AS I MENTIONED THOUGH, THE ONLY THING I WOULD, UH, POINT OUT IS THAT YOU DO HAVE OTHER PROJECTS WITH OTHER FUNDING SOURCES THAT ARE INCLUDED, UM, IN THAT, THAT IF YOU MAKE A RECOMMENDATION REGARDING THE FY 24 TO 28 CIP, THAT WOULD BE COMPREHENSIVE. I GOT THAT. OKAY. THAT'S WITH YOUR, UM, I GOT MY OTHER, SO IN TERMS OF [b. Discuss future Baytown Capital Improvement Plan (CIP) meetings, along with any related topics.] TONIGHT, ARE YOU ALL, UM, COMFORTABLE ENOUGH TO WHERE UH, WE CAN HAVE SOME MEANINGFUL DISCUSSIONS WITH THE FULL COUNSEL TONIGHT? YOU OKAY MIKE, BEFORE IT GETS THE FINAL APPROVAL? I'LL ANSWERS MY QUESTION. I'M ALWAYS DOWN FOR A DISCUSSION. YEAH, AND I THINK, UM, WHAT WE CAN DO IS JUST SAY THAT WE'RE GONNA HAVE ANOTHER MEETING, UM, AND IF THE BUDGET IS SCHEDULED FOR ACTION, THEN WE WOULD SIMPLY, UM, HAVE THE ACCEPTANCE OF THE CIP COMMITTEE'S RECOMMENDATION AS AN ITEM BEFORE BUDGET ADOPTION. OKAY. MAKES SENSE. OKAY. WE WERE TRYING TO PUT IT ON THE 14TH. IS THAT THE LAST DATE? DO IT ON THE 28TH BEFORE THAT'S KIND OF CLOSE 28TH. IT HAS, YEAH. IF YOU DON'T DO IT ON THE 14TH, WE'LL HAVE TO CALL A SPECIAL MEETING 'CAUSE IT HAS TO BE ADOPTED BEFORE THE 27TH. AND OUR SECOND MEETING IN AUGUST IS SEPTEMBER THE 25TH. SO WE THE 27TH. REALLY? WELL, WHATEVER Y'ALL DO, DON'T CALL ANYTHING ON THE 20TH AND THE 21ST BECAUSE I WILL NOT, IT WON'T HAPPEN. OKAY. , MY DAUGHTER'S GETTING MARRIED. GOT IT. CONGRATULATIONS. THE 20TH AND THE 21ST. OTHERWISE I JUST WON'T BE INVOLVED IN, IN THIS STUFF. WELL, THANK Y'ALL SO MUCH. UM, I HOPE THIS WAS HELPFUL AND AT LEAST, UM, YOU KNOW, YOU'RE SEEING SOME PROGRESS. UM, I KNOW THAT, UM, I CAN DEFINITELY SAY THAT THERE'S A TON OF STAFF, UH, INVOLVED IN GOING THROUGH ALL OF THE DIFFERENT LISTS, ALL OF THE DIFFERENT, UM, NUMBERS AND COMING, GETTING TO A POINT TO WHERE WE FEEL LIKE WE HAVE A CONSENSUS ON THESE PROJECTS FOR WHAT HAPPENED AND WHAT NEEDS TO HAPPEN. UM, NOW WE JUST NEED TO START CLEANING UP. SOUNDS GOOD. ALL THAT SETTLED. I SAY IT'S ADJOURNED. 48. THANK YOU. THANK Y'ALL VERY MUCH. OH, I WAS GOING GOOD MORNING. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.