[00:00:19]
SO WELCOME EVERYONE, UH, TO THE BAYTOWN AREA WATER AUTHORITIES REGULAR MEETING.
I'D LIKE TO CALL THE MEETING TO ORDER AND ANNOUNCE THAT WE DO HAVE A QUORUM.
[a. Consider approving the minutes of the Baytown Area Water Authority Regular Meeting held on June 21, 2023. ]
BUSINESS TODAY IS TO CONSIDER APPROVING THE MINUTES OF THE AUTHORITIES REGULAR MEETING HELD ON JUNE 21ST, 2023.I SECOND A MOTION AND A SECOND.
ANY QUESTIONS OR DISCUSSION? HEARING NONE.
UM, NEXT, WE WILL CONDUCT A PUBLIC HEARING
[a. Conduct a public hearing concerning the Baytown Area Water Authority Fiscal Year 2023-24 Proposed Budget.]
CONCERNING THE AUTHORITIES' FISCAL YEAR 20 23 24 PROPOSED BUDGET.THE PUBLIC HEARING TODAY IS BEING HELD FOR THE PURPOSE OF GIVING ALL INTERESTED PERSONS THE RIGHT TO EXPRESS THEIR VIEWS REGARDING THE SUBJECT OF THE PUBLIC HEARING.
EVERYONE DESIRING TO BE A PART OF TODAY'S HEARING SHOULD HAVE EITHER SIGNED THE APPROPRIATE LIST IN THE FOYER OR EMAILED THE CITY CLERK PRIOR TO THE POSTED TIME OF THIS MEETING.
EACH PARTICIPANT SHALL GIVE HIS HER NAME AND ADDRESS IN ORDER TO PROVIDE A PROPER RECORD OF THIS HEARING.
THE RULES ALLOW EACH PERSON THREE MINUTES TO PRESENT INFORMATION.
HOWEVER, I ENCOURAGE EVERYONE TO BE AS BRIEF AND TO THE POINT AS POSSIBLE.
IF YOU ARE A GROUP OF PERSONS WISHING TO ADDRESS THE COUNCIL ON THE SAME SUBJECT, PLEASE SELECT A SPOKESPERSON TO PRESENT THE INFORMATION.
AND IF ANYONE HAS ANY QUESTIONS, PLEASE DIRECT THEM TO ME.
IT IS NOW 4:32 PM AND I NOW CALL TO ORDER THIS PUBLIC HEARING CONCERNING THE BAYTOWN AREA WATER AUTHORITY FISCAL YEAR 20 23 24.
I WOULD NOW LIKE TO REQUEST THAT STAFF SUMMARIZE THE SUBJECT OF THIS PUBLIC HEARING.
GOOD EVENING BOARD, UM, BEFORE YOU AS THE SAME BUDGET THAT YOU RECEIVED IN THE PRIOR MEETING.
UM, WE HAVE PROJECTED $16.6 MILLION IN THE REVENUE FOR THE YEAR AND $16 MILLION IN EXPENSES LEAVING A HEALTHY FUND BALANCE OF WORKING CAPITAL BALANCE OF $4.2 MILLION.
SO UNLESS YOU HAVE QUESTIONS, WE HAVE PUBLIC WORKS HERE.
IF YOU HAVE ANY QUESTIONS ABOUT THE PROJECTS OR ANY QUESTIONS ABOUT ANY OF THE FINANCIALS, UM, WE RECOMMEND APPROVAL.
NONE OF THESE NUMBERS WERE MODIFIED TO MAKE UP FOR THE CITY'S, UH, INSURANCE FIASCO AT THE HYATT REGENCY.
MAKE THE PEOPLE THAT DO OUR BUDGETS, THEY PROBABLY OUGHT TO HELP WITH THE HYATT NEXT TIME.
ANY OTHER QUESTIONS OR COMMENTS? AND WE HAVE NO ONE SIGNED UP.
UM, THERE BEING NO ONE DESIRING TO SPEAK.
I NOW CLOSE THIS PUBLIC HEARING CONCERNING THE BAYTOWN AREA WATER AUTHORITY FISCAL YEAR 20 23 24.
[b. Consider a resolution adopting the Baytown Area Water Authority's Fiscal Year 2023-24 Proposed Budget.]
RESOLUTION ADOPTING THE AUTHORITIES FISCAL YEAR 20 23 24 PROPOSED BUDGET.DO I HAVE A RE DO I HAVE A MOTION? SO, MOVE SECOND.
MOTION, SECOND QUESTIONS OR DISCUSSION? HEARING NONE.
AND THAT BRINGS US TO THE REPORT SECTION OF THE AGENDA.
[a. Receive a report on the status of the Bay Area Water Authority East Expansion Project.]
A REPORT ON THE STATUS OF THE AUTHORITIES EAST EXPANSION PROJECT.GOOD AFTERNOON, MADAM PRESIDENT AND BOARD.
AS YOU KNOW, WE'VE STARTED THE PROCESS OF EXPANDING, UH, BALA EAST PLANT.
SO, UH, WE'VE PUT A, UH, RECURRING ITEM ON THE AGENDA FOR EVERY MONTH FOR YOU TO RECEIVE AN UPDATE ON THAT STATUS.
AND, UM, TO GIVE YOU THAT UPDATE, I'M GONNA HAVE OUR, UH, CONSULTANT WE'VE SELECTED AS THE OWNER'S ADVISOR IN THE PROCESS.
UH, TODAY I HAVE, UH, IAN PETES HERE, UH, RIGHT? YES.
AND HE WILL GIVE YOU, UH, OUR UPDATE.
GOOD AFTERNOON, PRESIDENT MEMBER OF THE BOARD.
UM, LIKE FRANK SAID, AT MENP, IT'S WITH BGE.
WE, UH, HAVE BEEN SELECTED AS THE OWNER'S ADVISOR TO ASSIST, UH, BWA IN OBTAINING, UH, A DESIGN BUILDER FOR THE BAWA EAST WATER TREATMENT PLANT EXPANSION.
WE KICKED OFF OUR, OUR HAD A KICKOFF MEETING LAST MONTH, UH, FOLLOWED THAT UP WITH A SITE TOUR OF THE PLANT, UM, ON JUNE 28TH.
AND MET WITH STAFF AND TOURED THE FACILITIES TO GET AN IDEA OF WHAT IS NEEDED FOR
[00:05:01]
THE, UH, UH, UPGRADE AND THE EXPANSION.AND WE ARE CURRENTLY WORKING ON DEVELOPING A PROJECT MANAGEMENT EXECUTION PLAN.
AND RIGHT NOW WE'RE FOCUSING ON THE SECTIONS OF DOCUMENT MANAGEMENT, SCHEDULE MANAGEMENT, AND RISK MANAGEMENT.
AND WE'RE ALSO WORKING ON, UM, THE BASIS OF DESIGN REPORT, WHICH WILL BE THE GUIDELINE THAT THE DESIGN BUILDER WILL USE FOR, UM, UM, DEVELOPING HIS PLANS AND SPECIFICATIONS AND THE, UH, THE CO CONSTRUCTION PROJECT.
UM, SOME OF THE THINGS THAT WE WILL BE DOING OVER THE NEXT MONTH ARE, UM, TRYING TO MEET WITH A BOAS FI FINANCE AND FINANCIAL ADVISOR TO NAIL DOWN THE BUDGET SO WE CAN PRIORITIZE THE NEEDS AND THE WANTS OF THE, UH, THE STAFF OF WHAT IS, UM, GOING TO BE INCLUDED IN THE PROJECT.
AND WE'RE ALSO MAKING A DECISION MATRIX SO THAT WE CAN OBJECTIVELY, UM, UH, DESELECT WHICH ONE OF THOSE ITEMS WILL BE INCLUDED AND WHICH ONES WILL NOT MAKE THE CUT.
UM, AND THEN, UM, WE WILL ALSO, WE'RE ALSO TRYING TO, UH, SET UP A MEETING WITH, UH, LEGAL SO WE CAN GET THEIR INPUT ON WHAT'S GONNA BE NEEDED IN THE, UM, PROCUREMENT DOCUMENTS WHEN WE GO OUT TO RFQ FOR SELECTION PROCESS OF A DESIGN BUILDER.
AND I APOLOGIZE, BUT NEXT MONTH I WILL ACTUALLY HAVE SOME SLIDES AND A PRESENTATION TO MAKE IT A LITTLE MORE INTERESTING THAN JUST HAVING TO, TO LOOK AT ME AND LISTEN TO, TO THE REPORT.
UM, BUT WE ARE ANTICIPATING RIGHT NOW WITH THE SCHEDULE TO, UM, TO GO OUT TO HAVE THE RFQ OUT IN OCTOBER OF THIS YEAR.
SO THAT'S, UM, THAT'S MY UPDATE AND HAPPY TO ANSWER ANY QUESTIONS THAT Y'ALL MIGHT HAVE.
JUST A COUPLE OF COMMENTS OF, YOU KNOW, WE DON'T HAVE ANY SLIDES AT ALL TODAY, BUT WE HAD A BUNCH OF, UH, INFORMATION AT OUR LAST MEETING ABOUT HOW THIS IS GONNA FLOW.
UM, AND I THINK, UH, I THINK WE REALLY UNDERSTAND HOW ALL THIS IS GONNA FLOW WITH YOU AS ADVISORS.
UM, MY OTHER COMMENT IS I THINK IT'S, UH, UH, A VERY GOOD DECISION THAT WE HAVE MADE TO HAVE Y'ALL AS ADVISORS.
AND I GUESS THE, THE ONLY QUESTION I HAVE IS REMIND US YOU'RE GONNA BE ON BOARD FROM NOW TILL WHEN? UM, RIGHT NOW OUR CURRENT CONTRACT IS THROUGH, UM, THE SELECTION PROCESS AND WE'RE HOPING TO, UH, THAT Y'ALL WILL BE HAPPY WITH OUR WORK AND EXTEND THAT IN THROUGH, UH, DESIGN AND CONSTRUCTION OF THE WHOLE PROCESS.
SO ARE, ARE YOU SOLELY ONLY LOOKING AT EXPANSION BEING 6 MILLION BARRELS A DAY? OR IS IT, ARE YOU LOOKING AT THE POTENTIAL OF 12 AND AND AND MORE IN THAT WAY? AND GIVE US SOME O OPTIONS? SO RIGHT NOW WE'RE LOOKING AT WHAT, WHAT IS NEEDED UNDER THIS EXPANSION AND THEN TO SEE WHAT'S, WHAT'S NEEDED FOR FUTURE WORK.
UM, IF THERE'S ANYTHING THAT WE CAN DO WHILE WE'RE BUILDING THIS, THIS EXPANSION TO PUT IN PLACE FOR THAT WILL EASE THE, OR MAKE IT, I, I CAN.
SO, UM, UH, WE LOOKED AT THAT ALREADY AS PART OF THE, UH, THE INITIAL FEASIBILITY AND, UM, LOOKED AT THE DEMAND.
SO IF YOU REMEMBER, I, I PRESENTED KIND OF SOME OPTIONS AND THE SIX MGD EXPANSION WOULD GET US OUT, YOU KNOW, CER CERTAIN NUMBER OF YEARS, UH, I THINK 40 YEARS.
AND THEN THE 12 WAS BEYOND THAT, SO IT DIDN'T MAKE, YOU KNOW, UH, ECONOMIC SENSE TO GO FOR THE 12 RIGHT NOW.
UH, WELL I THINK YOU HAD SOME REALLY CRUDE NUMBERS ON COSTS AND, AND IF THESE GUYS ARE MORE IN TUNE, IT, IT WOULD, MAY BE JUST INTERESTING TO SEE IF, IF THAT STILL LINES UP THAT WAY OR IF IT, YOU KNOW, BECAUSE YOUR ECONOMIC NUMBERS CHANGE BASED ON YOUR ESTIMATES, SO.
UM, WE, WE CAN LEAVE THAT OPEN AND, YOU KNOW, UH, AS THEY'RE WORK WITH THE FINANCIAL ADVISORS, UH, AS HE SAID, UH, WE'RE GONNA HAVE TO SEE WHAT, UH, OR CONFIRM, YOU KNOW, THE, UH, THE CAPACITY FOR, UM, THE, THE DEBT THAT WE, WE WOULD USE TO PAY FOR THIS AND, AND BASE THAT, YOU KNOW, UH, BOUNCE THAT AGAINST THE EXPECTED COST OF THE EXPANSION.
BECAUSE YOU REMEMBER LAST TIME THIS, OUR 6 MILLION WAS SUPPOSED TO LAST US FOR A NUMBER OF YEARS AND IT DIDN'T EVEN LAST US ONE YEAR.
AND, AND THAT IS TRUE BECAUSE WE HAD, YOU KNOW, ONE, UH, CUSTOMER THAT TOOK BASICALLY HALF THE CAPACITY.
AND THAT, THAT IS HARD TO PLAN FOR.
IT'S, YOU KNOW, THAT'S WHAT I'M SAYING.
AT LEAST I'D LIKE TO JUST KNOW WHAT THE OPTIONS ARE.
AND, AND THOSE, UM, DECISIONS AND OPTIONS COME IN, LIKE SAY WITH THE, THE FINANCIAL ADVISOR AND SEEING WHAT OUR, UH, BALANCE CAPACITY IS FOR, FOR THE DEBT.
[00:10:01]
DOES ANYONE ELSE HAVE A QUESTION? NO, MA'AM.UM, NEXT WE'LL RECEIVE THE AUTHOR'S
[b. Receive the Baytown Area Water Authority Quarterly Financial and Investment Reports for the Quarter Ending March 31, 2023.]
QUARTERLY FINANCIAL AND INVESTMENT REPORTS FOR THE QUARTER ENDED MARCH 31ST, 2023.YOU HAVE BEFORE YOU THE SECOND QUARTER FINANCIAL REPORT FOR PERIOD ENDING MARCH 31ST, 2023.
UM, FOR THE OPERATING FUND, THE REVENUE WAS 8.0 MILLION, $8.0 MILLION AND THAT IS ABOUT 52% RECEIVED.
UM, IN CORRELATION WITH THE BUDGET FOR THE EXPENDITURES, IT WAS $6.3 MILLION AT ABOUT 38% LEAVING US A WORKING CAPITAL BALANCE OF $4.7 MILLION.
AND FOR THE CIP PROGRAM FUND, WE HAVE 527,000 IN REVENUE AND OUR EXPENDITURES IS $4.1 MILLION IN EXPENDITURES FOR OUR CIP PROJECTS, LEAVING US A WORKING CAPITAL BALANCE OF $4.7 MILLION.
UM, IN RELATION TO OUR INVESTMENTS, WE HAVE FULL $0.9 MILLION IS OUR BOOK VALUE OF TEXT POOL.
WE'VE EARNED $55,000 IN EARNINGS THIS QUARTER OR FOR THE YEAR.
IF YOU HAVE ANY QUESTIONS, I'LL BE HAPPY TO ANSWER ANY QUESTIONS.
UM, WE HAVE NOW MOVED TO THE END OF THE, OF THE AGENDA AND THE MANAGER'S
[a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, August 16, 2023, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. ]
REPORT.AND THE ONLY ITEM I HAVE IS TO REMIND Y'ALL THAT YOUR NEXT MEETING WILL BE ON WEDNESDAY, AUGUST THE 16TH, FOUR 30 IN THIS ROOM.
ALRIGHT, EVERYBODY, EVERYBODY AVAILABLE AS FAR AS YOU KNOW, FRANK? YES.
IT'S OUR REGULAR, REGULAR DAY.
WELL, AS THERE IS NO FURTHER, UH, BUSINESS ON OUR AGENDA, I WOULD ENTERTAIN A MOTION TO AD ADJOURN.
I'LL MAKE THE MOTION I SECOND MOTION IN A SECOND.