Apr 11, 2023 Baytown Crime Control and Prevention District

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ALL RIGHT.

IT IS NOW 4:30 PM ON TUESDAY, APRIL 11TH, 2023, AND I CALLED TO ORDER THIS MEETING AT THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT AND ANNOUNCED THAT A QUORUM IS PRESENT.

UH, FIRST ITEM ON THE AGENDA IS ITEM

[1. MINUTES]

CONSIDER APPROVING THE MINUTES OF THE BAYTOWN CRIME CONTROL AND PREVENTION DISTRICT REGULAR MEETING HELD ON JANUARY 10TH, 2023.

AND, UH, THERE WILL BE A REVISION TO THE MINUTES.

UM, LAST MEETING FROM ITEM TWO A, UH, TO CORRECT THAT THE MOTION WAS MADE BY DIRECTOR HERRERA AND SECONDED BY, UH, DIRECTOR COKER.

SO, CAN I HAVE A MOTION TO APPROVE THE MINUTES AS REVISED? I MAKE A MOTION.

SECOND.

OKAY.

ANY DISCUSSION? OKAY.

ALL IN FAVOR, PLEASE SAY AYE.

A.

AYE.

ANY OPPOSED? ALL RIGHT.

THAT MOTION PASSES.

ALL RIGHT.

WE ARE NOW ON TO THE NEXT

[a. Receive training regarding the Texas Open Meetings Act and Public Information Act, and provide an overview of the Baytown Crime Control and Prevention District's Rules of Procedure.]

HERE.

THERE WE ARE.

OKAY.

ALRIGHT.

YAY.

OKAY.

SO, UM, OBVIOUSLY THIS, MY NAME IS JARRIS MAPES, I'M ONE OF THE ASSISTANT CITY ATTORNEYS, AND, UM, I'M JUST GONNA KIND OF GO OVER THE REAL, UH, JUST BRIEF DESCRIPTION OF OPEN MEETINGS.

WE'LL TALK A LITTLE BIT ABOUT OPEN RECORDS.

SO OBVIOUSLY IF YOU'VE GOT ANY QUESTIONS, PLEASE FEEL FREE TO SPEAK UP.

UM, JUST TO DISCUSS, WHAT IS THE OPEN MEETINGS ACT? RIGHT? UM, THE ACT PROVIDES THAT MEETINGS OF GOVERNMENTAL BODIES MUST BE OPEN TO THE PUBLIC, AND THE PUBLIC MUST BE GIVEN NOTICE OF THE TIME, PLACE AND SUBJECT MATTER OF MEETINGS OF GOVERNMENTAL BODIES.

UH, AND WHY IS IT APPLICABLE TO THE CCPD? WELL, UM, RESOLUTIONS ESTABLISHING THE COMMITTEE PROVIDE THAT THE COMMITTEE MEETINGS WILL BE SUBJECT TO THIS ACT.

UH, WHEN DOES THE ACT APPLY? ANYTIME THAT A QUORUM GATHERS AND DISCUSSES PUBLIC BUSINESS, REGARDLESS OF WHETHER THERE IS ANY ACTION OR VOTE TAKEN, IT'S GOING TO APPLY IN THOSE CASES.

SO, AS YOU CAN IMAGINE, THIS COULD ALSO APPLY, UM, IF THERE WAS GONNA BE SOME BIG, UH, POLICE EVENT, LET'S SAY, AND YOU GUYS WERE GOING TO BE PRESENT AND YOU HAD A QUORUM, AND YOU START TALKING ABOUT, HEY, YOU REMEMBER IN THAT MEETING THE OTHER DAY? NOW YOU, THE, THE OPEN MEETINGS ACT DOES APPLY, AND YOU OBVIOUSLY WOULD NOT HAVE POSTED THAT DISCUSSION OF THAT TOPIC.

SO YOU GOTTA BE CAREFUL IN THOSE KIND OF SOCIAL SETTINGS AND MAKE SURE THAT YOU DON'T HAVE A QUORUM OR THAT YOU'RE NOT TALKING ABOUT CITY BUSINESS.

UM, ALSO, WHEN A QUORUM GATHERS TO SOLICIT INFORMATION FROM, GIVE INFORMATION TO ASK QUESTIONS OF OR RECEIVE INFORMATION FROM ANY THIRD PERSON, INCLUDING AN EMPLOYEE ABOUT PUBLIC BUSINESS OR PUBLIC POLICY FOR WHICH THE GOVERNMENTAL BODY HAS SUPERVISION.

AND WHEN ARE GATHERINGS OF QUORUMS NOT SUBJECT TO THE ACT? WELL, UH, GATHERING OF A QUORUM AT A SOCIAL FUNCTION UNRELATED TO PUBLIC BUSINESS THAT IS CONDUCTED BY THE COMMITTEE, THAT'S NOT GONNA BE, THERE'S NO DISCUSSIONS OF PUBLIC BUSINESS.

SO IT'S NOT GOING TO APPLY ATTENDANCE BY QUORUM AT A REGIONAL, STATE, OR NATIONAL CONVENTION WORKSHOP, CEREMONIAL EVENT OR PRESS, UH, CONFERENCE.

BASICALLY, YOU GUYS ARE ALL PRESENT, SO TECHNICALLY YOU HAVE A QUORUM, BUT YOU'RE NOT TALKING ABOUT PUBLIC BUSINESS.

SO IT'S NOT GOING TO APPLY ATTENDANCE BY QUORUM AT A CANDIDATE FORUM, APPEARANCE OR DEBATE TO INFORM THE ELECTORATE.

AGAIN, THAT'S NOT GOING TO APPLY.

SO IF FORMAL ACTION IS NOT TAKEN, AND ANY DISCUSSION OF PUBLIC BUSINESS IS INCIDENTAL TO THE SOCIAL FUNCTION CONVENTION WORKSHOP, CEREMONIAL EVENT, PRESS CONFERENCE FORUM, APPEARANCE OR DEBATE, THAT'S A LOT OF WORDS I KNOW.

SO YOU HAVE TO BEAR WITH ME ON THAT.

UM, WHEN, OR GATHERINGS OF A QUORUM? AGAIN, NOT SUBJECT TO THE ACT.

WELL, WE TALKED ABOUT ATTENDANCE OF THE COMMITTEE AT A MEETING OF A COMMITTEE OR AGENCY OF THE LEGISLATOR, IF THE DELIBERATIONS CONSIST SOLELY OF

[00:05:01]

MAYBE THEY'RE THINKING ABOUT GETTING RID OF THIS KIND OF PROGRAM.

LET'S SAY YOU MAY WANNA ATTEND THAT, YOU MAY WANNA SPEAK UP AND TALK ABOUT IT, BUT YOU ARE COVERED IN THIS.

UM, EVEN IF YOU DO HAVE A QUORUM, IT'S NOT CONSIDERED PART OF THE OPEN MEETINGS ACT WHEREIN, FOR HOW LONG MUST AN OPEN MEETINGS BE POSTED? WELL, A NOTICE MUST BE POSTED ON A BULLETING BOARD AT A PLACE CONVENIENT TO THE PUBLIC AT CITY HALL, POSTED IN THE, ON THE CITY'S WEBSITE, AND READILY ACCESSIBLE AT ALL TIMES FOR AT LEAST 72 HOURS PROCEEDING THE MEETING.

THOSE ARE THE MAGIC NUMBERS.

72 HOURS.

ARE THERE ANY EXCEPTIONS TO THE NOTICE REQUIREMENT? BUT OF COURSE, THERE'S EXCEPTIONS FOR EVERYTHING, RIGHT? UM, A RECESS OF A POSTED MEETING TO THE NEXT BUSINESS DAY, IF THE RECESS WAS IN GOOD FAITH AND NOT TAKEN TO CIRCUMVENT THE OPEN MEETINGS ACT.

SO, YOU KNOW, GOD FORBID, BUT IF OUR MEETING WENT ON TILL LIKE SEVEN O'CLOCK TONIGHT AND EVERYBODY'S LIKE, DUDE, I'VE GOTTA GO EAT DINNER.

I'M TIRED.

I GOTTA DEAL WITH MY KIDS.

WE'RE GONNA HAVE TO FINISH THIS TOMORROW.

IF YOU'RE GONNA DO SOMETHING LIKE THAT, THAT IS GONNA BE LEGITIMATE.

IT'S BEEN RECOGNIZED, UH, VERY, VERY RARE FOR OUR PARTICULAR MEETING, OUR PARTICULAR COMMITTEE HERE.

BUT, UM, JUST SO YOU KNOW THAT THAT'S SOMETHING THAT IS AN OPTION.

AND THEN OBVIOUSLY, UH, FOR AN EMERGENCY WHERE THERE IS AN URGENT PUBLIC NECESSITY, UH, ONE HOUR NOTICE MUST BE GIVEN EVEN IN THE EMERGENCY.

UM, AND SPECIAL NOTICE IS GIVEN TO THE NEWS MEDIA TO MAKE SURE AS MANY PEOPLE CAN BE TOLD ABOUT THAT AS POSSIBLE.

AGAIN, THOSE ARE VERY, VERY RARE.

UH, IT WOULD HAVE TO BE SOMETHING QUITE SERIOUS GOING ON.

UH, WHAT MOST A WHAT MUST A NOTICE OF AN OPEN MEETING CONTAIN? WELL, OBVIOUSLY IT NEEDS TO HAVE THE DATE, THE TIME, THE PLACE, AND THE DESCRIPTION OF EACH ITEM TO BE DISCUSSED AT THE MEETING.

AND THAT, YOU KNOW, IT JUST A REMINDER THAT ONLY THE ITEMS ON THE AGENDA THAT ARE POSTED ARE THE THINGS THAT WE CAN TALK ABOUT.

UH, SO IF WE JUST, WE REALLY WANTED TO TALK ABOUT A PARTICULAR TOPIC, BUT WE FORGOT TO PUT IT ON THE AGENDA.

WELL, WE'LL JUST HAVE TO WAIT TILL NEXT TIME BECAUSE WE CAN'T TALK ABOUT THOSE THINGS THAT AREN'T ON THE AGENDA.

HOW SPECIFIC MUST THE WORDING BE FOR EACH AGENDA ITEM POSTED? NOTICED MUST BE SUFFICIENT TO ALERT THE PUBLIC IN GENERAL TERMS OF THE SUBJECTS THAT WILL BE DISCUSSED AND CONSIDERED DESCRIPTIONS SUCH AS OLD BUSINESS PERSONNEL MATTERS, LITIGATION MATTERS, STAFF REPORTS THAT ONE'S A LITTLE IFFY, UM, ARE NOT SUFFICIENTLY DETAILED TO MEET THE REQUIREMENTS OF THE ACT.

SO USUALLY YOU'RE GONNA WANT MORE BUSINESS OR MORE BUSINESS.

I'M READING THE THING THAT SAYS OLD BUSINESS.

WE'RE USUALLY GONNA WANT MORE DETAIL BECAUSE IF IT SAYS SOMETHING LIKE OLD BUSINESS, HOW IS THE PUBLIC SUPPOSED TO KNOW WHAT YOU'RE REALLY GONNA BE TALKING ABOUT? UM, YOU KNOW, OLD BUSINESS COULD BE ANYTHING, RIGHT? AND SO THAT, AGAIN, THAT'S WHAT THE LAW REQUIRES US TO BE.

A LITTLE BIT MORE SPECIFIC THAN THAT.

AND WHEN CAN A MEETING START? WELL, HOPEFULLY IT STARTS AT THE POSTED TIME.

WHEN A QUORUM IS PRESENT, THERE MIGHT BE TIMES WHEN A, THERE MIGHT BE A DELAY START, BUT YOU NEVER WANNA START EARLY.

UH, YOU, BECAUSE SOMEONE MAY BE PLANNING ON BEING HERE RIGHT ON TIME, AND YOU DON'T WANNA BE EARLY AND HAVE SOMEBODY MISS OUT ON SOMETHING.

UH, TODAY WE HAD THE LOVELY TRAIN THAT GAVE US OUR CHALLENGE.

UM, BUT, UH, BUT DEFINITELY YOU DON'T WANNA START EARLY.

UH, THE AUTHORITY DELEGATED TO A GOVERNING BODY MAY BE EXERCISED ONLY AT A MEETING OF A QUORUM OF ITS MEETING.

SO YOU'VE GOTTA HAVE THAT QUORUM.

IF WE, FOR SOME REASON, DIDN'T HAVE A QUARREL, MAYBE SOMEBODY CALLED AND SAID, HEY, I'M RUNNING LATE, THEN, YOU KNOW, WE MAY CHOOSE TO WAIT, BUT WE CANNOT START UNTIL THAT LAST PERSON THAT MAKES OUR QUORUM SHOWS UP.

WHAT CAN MEMBERS OF THE COMMITTEE DO? IF AN UNPOSTED ISSUE IS RAISED AT AN OPEN MEETING? IT HAPPENS, RIGHT? A MEMBER OF THE COMMITTEE MAY RESPOND, UM, WITH A STATEMENT OF SPECIFIC FACTUAL INFORMATION.

SO THAT'S A POSSIBILITY.

YOU CAN RESPOND A LITTLE BIT, UM, OR RECITE THE COMMITTEE'S EXISTING POLICY ON THAT ISSUE.

YOU CAN DIRECT THE PERSON MAKING THE INQUIRY TO VISIT WITH CITY STAFF ABOUT THE ISSUE.

THAT'S ONE WAY OF DEALING WITH THESE KINDS OF THINGS THAT COME UP THAT AREN'T ON THE AGENDA.

AND YOU CAN OFFER TO PLACE THE ITEM ON THE AGENDA FOR DISCUSSION AT A FUTURE MEETING.

UM, ANY OF THOSE ARE REALLY GOOD OPTIONS.

IF A CITIZEN COMES UP AND THEY, THEY SUDDENLY WANNA TALK ABOUT SOMETHING, THEY, THEY MAY FEEL VERY, UM, STRONG ABOUT THEIR OPINIONS AND WHAT THEY WANNA SAY.

BUT IF IT'S NOT ON THE AGENDA, WE WE'RE NOT ALLOWED TO JUST REALLY GO INTO A LOT OF DISCUSSION ABOUT IT.

WE'VE GOTTA MAKE SURE THAT

[00:10:01]

UM, BUT ONE OF THE OPTIONS UNFORTUNATELY CANNOT BE JUST TO GO AHEAD AND LET'S ALL TALK ABOUT THIS ITEM THAT'S NOT ON THE AGENDA.

CAN THE COMMITTEE RECEIVE A REPORT AT A MEETING REGARDING A TOPIC THAT IS NOT POSTED ON THE AGENDA? WELL, YEAH.

THE, YOU KNOW, THE GOOD LAWYER ANSWER IS MAYBE DEPENDS.

UH, SO YES, IF THE REPORT IS GIVEN BY STAFF OR COMMITTEE MEMBER, AND THE REPORT IS ABOUT AN ITEM OF COMMUNITY INTEREST, NO ACTION IS TAKEN, AND POSSIBLE ACTION IS NOT EVEN DISCUSSED.

SO IN THAT WAY, UM, AGAIN, THAT, THAT PARTICULAR INFORMATION, YOU COULD RECEIVE THAT REPORT, UH, FOR SOMETHING LIKE THIS.

AND THE, AS LONG AS THIS CRITERIA IS MET, THAT REPORT CAN BE DISCUSSED.

WHAT IS AN ITEM OF COMMUNITY INTEREST? WELL, YOU KNOW, YOU THINK THAT WOULD BE KIND OF EASY, BUT IT'S NOT ALWAYS EASY.

THERE'VE BEEN LOTS OF CASE LAW OVER THE YEARS.

UM, EXPRESSIONS OF THANKS, UH, CONGRATULATIONS OR CONDOLENCE.

THOSE ARE ALL COMMUNITY INTERESTS.

INFORMATION REGARDING HOLIDAY SCHEDULES.

CLEARLY, YOU KNOW, PEOPLE WANNA KNOW THAT AN HONORARY OR SALUTARY, UH, RECOGNITION OF A PUBLIC, OFFICIAL PUBLIC EMPLOYEE OR OTHER CITIZEN, WHICH DOES NOT INCLUDE A DISCUSSION OF A CHANGE IN STATUS OF PUBLIC OFFICE OR EMPLOYMENT.

SO YOU DON'T WANNA GO INTO TOO MUCH DETAIL, BUT A REMINDER ABOUT AN UPCOMING EVENT ORGANIZED OR SPONSORED BY THE COMMITTEE, INFORMATION REGARDING A COMMUNITY EVENT ORGANIZED OR SPONSORED BY ANOTHER ENTITY THAT WAS ATTENDED, OR IS SCHEDULED TO BE ATTENDED BY A MEMBER OF THE COMMITTEE OR EMPLOYEE.

AND ANNOUNCEMENTS INVOLVING AN IMMINENT THREAT.

FOR INSTANCE, YOU KNOW, HEY, WE GOT BAD WEATHER COMING.

LET'S ALL TALK ABOUT IT.

THOSE ARE KINDS OF THINGS THAT IS A COMMUNITY INTEREST.

SO THE PUBLIC INFORMATION ACT IS THE LAW THAT ENSURES THAT EACH PERSON IS ENTITLED, UNLESS OTHERWISE, SPECIFICALLY PROHIBITED BY LAW AT ALL TIMES TO COMPLETE INFORMATION ABOUT THE AFFAIRS OF GOVERNMENT AND THE OFFICIAL ACTS OF PUBLIC OFFICIALS AND EMPLOYEES.

SO, MM, THAT'S THE WRONG ONE.

BUT WHY IS IT APPLICABLE TO THE CCPD? UM, THE COMMITTEE IS SUPPORTED BY PUBLIC FUNDS, RIGHT? SO THE COMMUNITY HAS AN INTEREST IN WHAT'S GOING ON AND WHAT'S TAKING PLACE.

SO WHAT IS PUBLIC INFORMATION? AGAIN, MANY, MANY YEARS OF LITIGATION HAVE COME TO A LOT OF THESE CONCLUSIONS, BUT INFORMATION THAT IS COLLECTED, ASSEMBLED, OR MAINTAINED BY OR FOR A GOVERNMENTAL BODY, REGARDLESS OF ITS FORMAT.

SO EMAILS, FILES, TEXTS, THOSE ARE ALL PART OF IT.

AND HOW IS THE ACT ACTIVATED BY A WRITTEN REQUEST OR BY, WHICH IS BY, YOU COULD DO IT FAX OR EMAIL REQUEST TO THE CITY.

WE DO HAVE AN OPTION ON OUR WEBPAGE THAT ALLOWS A CITIZEN, IF THEY WANNA DO AN OPEN RECORDS REQUEST TO GO IN AND JUST DO IT ALL.

YOU FILL IT OUT, THEY TELL EVERYBODY WHAT THEY WANT, AND IT, IT GOES ON TO, UH, THE DEPARTMENTS.

AND THAT IS, IT'S A VERY SIMPLE PROCESS.

UH, BUT IF WE DO HAVE CITIZENS THAT MAYBE DON'T LIKE OR DON'T WANT TO USE THE INTERNET, UH, THEY CAN JUST SEND AN EMAIL.

THEY CAN WRITE IT ON AN OLD FASHIONED PIECE OF PAPER AND, AND GIVE IT TO THE CLERK'S OFFICE.

UM, ANY OF THOSE WAYS WILL WORK ONCE IT'S RECEIVED, ONCE WE'VE OFFICIALLY RECEIVED IT.

UM, THERE ARE SPECIFIC TIMEFRAMES BY WHICH THE CITY MUST RESPOND OR REQUEST AN ATTORNEY GENERAL OPINION.

AND SO THE PUBLIC INFORMATION ACT DOES REQUIRE THAT MEMBERS OF A GOVERNING BODY COMPLETE A COURSE OF TRAINING WITHIN 90 DAYS OF TAKING THE OATH OF OFFICE.

SO THAT'S THAT LOVELY, WONDERFUL ATTORNEY GENERAL TRAINING THAT WAS SO EXCITED, UH, SO EXCITING THAT I'M SURE YOU WERE, YOU WERE JUST AB YOU PROBABLY DID IT TWICE 'CAUSE IT WAS JUST SO THRILLING, I'M SURE.

UM, THE AG HAS PRODUCED A VIDEO WHICH CAN BE USED TO SATISFY, SATISFY THIS TRAINING REQUIREMENT.

AND ONCE A MEMBER OF A GOVERNING BODY HAS COMPLETED THE COURSE, THE CERTIFICATE OF COURSE COMPLETION MUST BE FILED WITH THE CITY CLERK.

SO YOU'VE PROBABLY ALREADY DONE THIS, BUT IF BY SOME CHANCE YOU HAVEN'T YET, MAKE SURE IT'S NOT ENOUGH TO JUST TAKE THE CLASS, YOU GOTTA SEND THAT LITTLE CERTIFICATE OVER TO THE CITY CLERK'S OFFICE SO THAT WE HAVE IN OUR RECORDS, THE PROOF THAT YOU GUYS DID THAT.

A PUBLIC OFFICIAL MAY DESIGNATE THE CITY CLERK, THE CITY'S PUBLIC INFORMATION COORDINATOR TO SATISFY THE TRAINING.

BUT WE PRETTY MUCH FOLLOW ALONG WITH THE ATTORNEY GENERAL AND USE THAT ONLINE TRAINING.

SO, CITY EMAIL POLICY, UM, EMAILS AS WE MENTIONED EARLIER, RIGHT? THAT'S ANOTHER,

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THAT'S ANOTHER DOCUMENT SUBJECT TO THE PUBLIC INFORMATION ACT.

UM, IT MUST BE TIMELY GATHERED AND ALL INFORMATION MUST BE GATHERED SUBJECT TO RECORDS RETENTION POLICY.

SO PLEASE KEEP THAT IN MIND.

IF YOU'RE UNSURE OF WHAT A RETENTION POLICY MIGHT BE FOR CERTAIN DOCUMENTS, REACH OUT TO THE CITY'S CLERK'S OFFICE AND THEY CAN HELP, UH, HELP YOU WITH THAT INFORMATION.

SO, UM, THE POLICY REGARDING EMAILS, WHICH IS ONE OF OUR, YOU KNOW, ONE OF OUR POLICIES FOR THE CITY, IT IS APPLICABLE TO CITY COUNCIL, BUT ALSO ALL OF ITS BOARDS AND COMMISSIONS REQUIRES THAT WRITTEN COMMUNICATION TRANSMITTED ELECTRONICALLY MUST BE DONE SU SO THROUGH PUBLIC RATHER THAN PRIVATE ACCOUNTS.

SO WHAT THE CITY IS SAYING IS THAT IF YOU NEED TO EMAIL A BOARD MEMBER OR SOMETHING ELSE THAT'S GOING TO BE OFFICIAL, UH, CITY BUSINESS, IT'S GONNA BE CCPD BUSINESS.

THEY REALLY, REALLY, REALLY, VERY STRONGLY WANT YOU TO USE THAT CITY EMAIL ADDRESS RATHER THAN A PRIVATE ONE.

UM, BECAUSE, YOU KNOW, YOU DON'T WANT TO HAVE THAT SITUATION.

AN OPEN RECORDS REQUEST COMES IN AND, UH, YOU KNOW, THEY'RE, THEY'RE COMING TO YOU AND SAY, OKAY, I NEED ALL YOUR EMAILS FOR THE LAST THREE MONTHS.

AND YOU'RE LIKE, WELL, THAT'S ON MY, THAT'S ON MY PRIVATE ACCOUNT.

WELL, WE STILL NEED THEM UNDER THE LAW.

WE STILL HAVE TO HAVE 'EM.

UH, SO IT DOESN'T REALLY MATTER WHETHER IT'S YOUR PRIVATE, UH, EQUIPMENT, EMAIL, COMPUTER, LAPTOP, PHONE IF IT, IF IT'S INVOLVING CITY BUSINESS.

THE LAW SAYS THAT IT'S ALL STILL, UM, DOCUMENTS THAT MUST BE PROVIDED, UH, REGARDING AN OPEN RECORDS REQUEST OR A PIR IS WHAT WE CALL IT HERE, UH, THE CITY EMAIL ACCOUNT.

EACH MEMBER HOPEFULLY HAS BEEN ASSIGNED, UH, AN EMAIL ACCOUNT TO BE USED TO RECEIVE AND RESPOND TO CITY RELATED BUSINESS.

THEY HAVE ALL RECEIVED ONE, ANGIE.

OKAY, EXCELLENT.

ALL MEETING AGENDAS AND EMAIL CORRESPONDENCE WILL BE SENT TO THIS EMAIL ADDRESS.

SO YOU WANNA CHECK IT.

UH, YOU DON'T GET A LOT OF STUFF RIGHT, BUT YOU WANNA CHECK IT REGULARLY TO MAKE SURE YOU'RE UP TO DATE ON WHAT'S GOING ON.

RECORDS RETENTION, GENERALLY THE RECORDS RETENTION PERIOD FOR EMAILS IS AS LONG AS THE RECORDS ARE, AND THIS IS AN ACTUAL LEGAL TERM, ADMINISTRATIVELY VALUABLE TO THE ACCOUNT HOLDER.

SO THAT GIVES YOU SOME DISCRETION WHEN YOU'RE DEALING WITH SOME GENERAL, UH, SORT OF ITEMS. UM, EMAILS THAT ARE NO LONGER OF VALUE TO YOU MAY BE DELETED IN ACCORDANCE WITH THE CITY'S POLICY.

EMAIL ACCOUNTS HAVE A 90 DAY AUTO DELETION FUNCTION, SO IF IT'S SOMETHING IMPORTANT THAT YOU NEED TO HANG ONTO, YOU MIGHT WANNA PRINT IT OUT, RIGHT? UM, THIS IS ALL TO TRY TO, TO SAVE SERVER SPACE.

SO THEY, THEY HAVE TO DO THAT.

UM, ANY EMAILS YOU FEEL ARE ADMINISTRATIVELY VALUABLE TO YOU SHOULD BE MOVED FROM YOUR INBOX INTO A SEPARATE FOLDER FOR RETENTION PERSON.

SO I SUGGESTED, 'CAUSE I'M OLD SCHOOL, PRINTING IT OUT, BUT OBVIOUSLY YOU ALWAYS HAVE ANOTHER OPTION IS YOU CAN SAVE THE EMAIL IN A SEPARATE FOLDER SO IT'S NOT IN YOUR INBOX, YOU KNOW, AND THAT WAY IT WON'T GET DELETED.

UM, DIRECTIONS, YOUR WELCOME PACKETS CONTAIN DIRECTIONS ON HOW TO LOG IN THROUGH THE CITY'S, UM, OUTLOOK WEB ACCESS AND GET TO YOUR EMAIL.

IT TELLS YOU ALL ABOUT ACCESSING YOUR INITIAL PASSWORD AND THEN HOW YOU MUST CHANGE YOUR PASSWORD.

YOU, YOU MAY HAVE ALREADY DONE THAT.

IF YOU NEED HELP OF ANY KIND, IF YOUR CAR BREAKS DOWN, ANYTHING YOU NEED HELP YOU CONTACT THE CITY CLERK'S OFFICE.

I'M KIDDING.

I'M SEEING IF YOU GUYS ARE PAYING ATTENTION.

UH, NO, YOU, IF YOU NEED HELP WITH ANY OF THESE OPEN RECORDS ISSUES AND EMAIL STUFF, YOU CAN CONTACT ANGELA JACKSON.

OBVIOUSLY THAT'S DURING NORMAL BUSINESS HOURS AFTER HOURS THOUGH.

IF IT'S REGARDING EMAIL, ELECTRONIC STUFF, YOU CAN, UM, INVOLVE OUR IT DEPARTMENT AND THEY CAN, UM, HOPEFULLY ADDRESS YOUR ISSUES IF YOU'RE, IF YOU'RE HAVING SOME SORT OF ELECTRONIC PROBLEMS. SO, ANY QUESTIONS? ALRIGHT, DON'T HAVE ANY QUESTIONS? YOU GUYS, YOU GUYS ARE QUIET.

SO DO WE HAVE A GRACE PERIOD? SAY WE START AT FOUR 30, RIGHT? MM-HMM .

AND LIKE, FOR EXAMPLE, THE TRAIN AND WE'RE STUCK BEHIND.

WE'RE FIVE MINUTES, 10 MINUTES OUT.

IS THERE A GRACE PERIOD? UH, NO.

YOU WOULD STILL GET A TARDY FOR THAT.

NO, I'M JUST KIDDING.

UM, YEAH, WELL, YOU KNOW, I GOT STUCK IN THAT SAME TRAIN TODAY TOO.

IT WAS AWFUL.

UM, BUT NO, OF COURSE.

I MEAN, YOU KNOW, UH, THE MAIN THING IS, IS WE CANNOT START UNTIL WE HAVE A QUORUM.

SO IF WE'VE GOT A QUORUM AND MAYBE JUST ONE PERSON IS MISSING BECAUSE THEY'RE STUCK ON A TRAIN OR SOME OTHER REASON, THERE'S LOTS, YOU COULD BE THE, THE BRIDGE COULD BE SHUT DOWN BECAUSE OF A WRECK, YOU KNOW? UM, AND SO SURE THAT HAPPENS.

IT'S NOT, UM, IF WE'VE GOT A QUORUM, IT'S NOT A SUPER BIG DEAL.

IF WE DON'T HAVE A QUORUM, THERE'S, YOU KNOW, ANGELA'S PROBABLY GONNA BE OVER HERE MAKING PHONE CALLS, HEY, ARE YOU COMING TO THE MEETING? BECAUSE, YOU KNOW, WE'RE TRYING TO MAKE SURE WE HAVE A QUORUM.

[00:20:01]

WE'VE GOT ENOUGH PEOPLE HERE FOR THAT.

GOTCHA.

ANYTHING ELSE? SUPER DUPER.

WELL, YOU CAN ALWAYS SEND YOUR, YOU KNOW, YOUR FUTURE QUESTIONS IF YOU'VE GOT ANYTHING.

ANGIE IS AN EXPERT ON ALL THIS SO SHE CAN HELP YOU.

UH, SHE JUST, SHE CAN'T TOW YOU CAR FOR YOU, BUT SHE WILL HELP YOU IN ANY OTHER WAY SHE CAN .

SO THANK YOU GUYS.

ALL RIGHT, THANK YOU VERY MUCH.

WE'LL CONSIDER THAT TRAINING RECEIVED.

UH, WE WILL MOVE ON TO ITEM THREE A

[a. Presentation of the Baytown Crime Control and Prevention District Street Crime Unit, Traffic Management Team, and Commercial Vehicle Enforcement (CVE) statistical reports. ]

GOOD AFTERNOON.

UH, I KNOW YOU HAVE THE REPORTS BEFORE YOU AND, UH, THE ONLY THING THAT I WANNA DO WITH THIS IS JUST, UH, AGAIN, RATHER THAN INSULT YOUR INTELLIGENCE IS JUST COVER SOME OF THE DIFFERENCES BETWEEN THE QUARTERS.

UH, IF YOU, UH, IF YOU LOOK AT THE, UH, THE STREET CRIMES, UH, QUARTERLY REPORT, UH, QUARTER TOTALS, UH, TRAFFIC WAS 325 STOPS FOR THE QUARTER.

THAT'S ACTUALLY DOWN ABOUT 24%, UH, OVER THE, THE FOURTH QUARTER.

AND, UH, THE REASON FOR THAT IS, UH, STREET CRIMES HAS BEEN ASSISTING IN MORE, UH, DETAILED INVESTIGATIONS, SURVEILLANCE OPERATIONS, AND ASSISTING US WITH TARGETING VIOLENT CRIMES.

AND I WOULD LIKE TO THINK THAT, UH, EVEN THOSE, EVEN THOUGH THOSE STOPS ARE DOWN BECAUSE OTHER AREAS ARE UP, WE ARE SEEING QUALITY STOPS OVER QUANTITY STOPS.

UH, CITATIONS, UH, WERE UP 28% ARRESTS, WERE UP 25%.

AND THE TYPES OF PEOPLE THAT IN OFFENDERS THAT THE STREET CRIMES UNIT IS ASSISTING IN ARRESTING ARE TYPICALLY VIOLENT OFFENDERS AND NARCOTICS OFFENDERS.

SO IT'S MAKING A QUALITY IMPACT ABOVE JUST, UH, STOPPING SOMEBODY WHO HAS A WARRANT FOR 'EM ON FAILURE TO APPEAR ON A TRAFFIC CITATION.

UH, THESE ARE IMPACTFUL STOPS AND IMPACTFUL ARRESTS.

UH, UH, THE CALLS WERE DOWN 53%.

AND AGAIN, THAT'S BECAUSE A LOT OF THEIR TIME WAS TIED UP, UH, DOING SURVEILLANCE OPERATIONS AND ASSISTING NARCOTICS VICE.

UM, OUR, UH, AUTO THEFT UNIT AND SOME OF THE OTHER, UH, UNITS THAT WERE DOING INVESTIGATIONS WITH THE, THE SPECIAL INVESTIGATIONS DIVISION, UH, PEDESTRIAN CONTRACTS CONTACTS WERE ACTUALLY UP 27% OVER, UH, FOURTH QUARTER LAST YEAR.

AND AGAIN, THAT HAS A LOT TO DO WITH, UH, MAKING CONTACTS WITH PEOPLE THAT HAVE BEEN UNDER SURVEILLANCE THAT ARE LEAVING CERTAIN AREAS ON FOOT.

UH, IF YOU WILL LOOK AT THE QUARTERLY TOTALS FOR, UH, TRAFFIC MANAGEMENT TEAM IN THE COMMERCIAL MOTOR VEHICLE.

UH, IN SUMMARY, YOU'LL SEE THAT, UM, UH, TRAFFIC STOP TOTALS ARE UP ABOUT 53% OVER THE FOURTH QUARTER.

UH, CITATIONS ARE UP 64% AND WARNINGS ARE ACTUALLY UP 41%.

SO WE'RE MAKING MEANINGFUL CON UH, UH, CONTACTS IN BOTH OF THOSE GROUPS.

AND YOU KNOW, THAT MEANS THAT PEOPLE WITH, UH, MOTOR CARRIERS AND, UH, OUR MOTORISTS ON THE STREETS, THEY ARE BEING ENCOURAGED TO ENGAGE IN PROPER SAFE DRIVING BEHAVIOR.

BUT WHAT I'D REALLY LIKE TO CALL YOUR ATTENTION TO, ESPECIALLY SINCE WE HAVE MOVED PERSONNEL OUT OF THE CCPD BUDGET AND IT FUNDS, UM, IT FUNDS OUR EQUIPMENT.

I'D LIKE TO LET YOU KNOW WHAT THAT EQUIPMENT HAS DONE TO IMPROVE THE QUALITY OF LIFE FOR THE CITIZENS OF BAYTOWN AND HOW WE'VE ADDED VALUE AND SAFETY USING EQUIPMENT FUNDED BY CCPD.

THE BAYTOWN POLICE DEPARTMENT'S BEEN ABLE TO FOCUS INVESTIGATIVE AND ENFORCEMENT EFFORTS ON DANGEROUS CRIMINAL ACTIVITY IN CONCENTRATED AREAS OF THE CITY.

EQUIPMENT FUNDED THROUGH THE CCPD HAS ASSISTED IN DEVELOPING SUSPECT INFORMATION ON A VEHICLE USED IN ONE HOMICIDE THAT WE KNOW OF FOR SURE, AS WELL AS RECOVERY OF STOLEN VEHICLES AND TRAILERS FROM BOTH OUR JURISDICTION AND FROM OTHER JURISDICTIONS THAT ARE RECOVERED INSIDE THE CITY LIMITS OF BAYTOWN TOWN.

EXCUSE ME.

WITHIN THE LAST WEEK ALONE, RESOURCES AVAILABLE THROUGH THE CCPD FUNDING HAVE LED TO 14 NARCOTICS RELATED ARRESTS.

UH, THE SEIZURE OF SEVEN FIREARMS, THE ARREST OF, UH, TWO FELONS IN POSSESSIONS OF FIREARMS, AND ONE ARREST FOR DEADLY CONDUCT AND MULTIPLE SUBJECTS WITH WARRANTS.

SPECIAL INVESTIGATIONS CONCLUDED AN INVESTIGATION THAT WAS AIDED BY EQUIPMENT PURCHASED THROUGH CCPD THAT RESULTED IN THE SEIZURE OF EIGHT OUNCES OF METH EARLIER IN THIS QUARTER.

AND PRIOR TO THAT, AND THIS IS THE MOST SIGNIFICANT CASE THAT HAS BEEN AIDED BY SOME OF THE EQUIPMENT THAT, UH, C-C-C-P-D HAS PURCHASED, UM, UH, THE SPECIAL INVESTIGATIONS DIVISION WAS ABLE TO CONCLUDE A EXTENSIVE INVESTIGATION THAT LED TO A SEARCH WARRANT THAT NETTED THREE COUNTS OF POSSESSION OF CONTROLLED SUBSTANCE WITH THE INTENT TO DISTRIBUTE COCAINE, TWO COUNTS OF FELON IN POSSESSION OF FIREARMS,

[00:25:01]

THERE WERE THOUSANDS OF ROUNDS OF ARMOR PIERCING AMMUNITION THAT WAS, UH, CONFISCATED 178 GRAMS OF METHADONE, METHADONE, SIGNIFICANT AMOUNTS OF ILLEGALLY POSSESSED, UH, NARCOTIC PRESCRIPTIONS AND THE SEIZURE OF OVER $20,000 IN US CURRENCY, AS WELL AS TWO MOTOROLA PUBLIC SAFETY RADIOS THAT WERE ACTUALLY MONITORING OUR POLICE CHANNEL WHEN OUR OFFICERS APPROACHED AND EXECUTED THE SEARCH WARRANT.

SO WHAT DOES THIS ALL MEAN? IT MEANS THAT FUNDS PROVIDED BY THE CCPD HAS ALLOWED THE BAYTOWN POLICE DEPARTMENT TO PURCHASE EQUIPMENT AND RESOURCES THAT ARE A FORCE MULTIPLIER TO OUR ONGOING EFFORTS TO BECOME THE SAFEST CITY IN HARRIS COUNTY.

IT MEANS THAT OVER 80 ILLEGALLY POSSESSED FIREARMS AND NARCOTICS WERE REMOVED FROM OUR STREETS, AND THOSE ARE 80 FIREARMS THAT WILL NEVER HURT ANYBODY IN THE CITY OF BAYTOWN.

IT ALSO MEANS THAT YOUR POLICE OFFICERS WERE ABLE TO PROVIDE THESE SERVICES IN AN EFFICIENT AND SAFE MANNER.

WE APPRECIATE YOU ALLOWING US TO PURCHASE EQUIPMENT THAT THAT AIDS IN OUR INVESTIGATIONS TO NOT ONLY DETER AND DETECT CRIMINAL ACTIVITY, BUT HOPEFULLY TO BRING AN END TO IT IN SOME OF THESE AFFECTED AREAS OF OUR CITY AND IMPROVE THE QUALITY OF LIFE OF THE PEOPLE WHO LIVE, LIVE IN AND VISIT BAYTOWN.

AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS IF YOU HAVE.

YOU WANNA HAVE ANY QUESTIONS? CHIEF, UH, LOOK ON HERE ABOUT THE TIME Y'ALL SPENT ON THE SPUR AND DECKER FOR TWO DAYS? YES SIR.

YOU PLANNING ON DOING SOMETHING LIKE THAT AGAIN ELSEWHERE IN THE CITY? YES.

WE'LL CONTINUE TO DO THOSE TYPES OF OPERATIONS AS WE HAVE THE, THE MANPOWER TO DO THEM AND AS WE TARGET THEM BASED ON, UH, DACS, WHICH IS DATA DRIVEN, DATA DRIVEN INFORMATION THAT ALSO RELATES TO CRIMINAL ACTIVITY.

SO YES, WE'LL CONTINUE TO DO THOSE TYPES OF OPERATIONS.

ALRIGHT, COMMEND YOU AND YOU GUYS FOR DOING THAT? YES, SIR.

YOU GOT ONE OF MY PET PEEVE EXPIRED LICENSE PLATES, .

OH YEAH, ABSOLUTELY, SIR.

ANYONE ELSE? I WANT TO THANK YOU FOR PROVIDING, UH OH, GO AHEAD.

UH, YEAH, I KNOW WE LOST A, A CANINE OFFICER RECENTLY.

IS THAT SOMETHING THAT WOULD, UH, A REPLACEMENT BE FUNDED THROUGH THIS GROUP OR ACTUALLY THE, UH, WE, WE JUST RECEIVED WORD THAT THE 100 CLUB, I'M SORRY.

UM, YOU HAVE TO KNOW YOUR EQUIPMENT.

UM, THE 100 CLUB IS GOING TO, UH, FUND A NEW K NINE FOR OUR, UH, FOR OUR POLICE DEPARTMENT.

SO, UH, WE JUST RECEIVED WORD, UH, I THINK OFFICIALLY THIS WEEK, SO WE'LL BE PUTTING AN ANNOUNCEMENT OUT WITH THEM ON THAT, SO.

WELL, THAT'S GREAT.

YES, SIR.

GOOD, THANK YOU.

ANYONE ELSE? WELL, CHIEF, I WANNA THANK YOU FOR PROVIDING THIS INFORMATION ABOVE AND BEYOND WHAT'S IN THE STREET CRIMES UNIT REPORT.

I THINK IT'S IMPORTANT FOR THE BOARD AND ESPECIALLY THE PUBLIC TO KNOW WHAT THESE FUNDS ARE BEING USED, USED FOR.

I THINK THAT'S REALLY IMPORTANT.

I WANNA THANK YOU FOR PROVIDING THAT TO US.

WELL, THANK YOU VERY MUCH.

WE APPRECIATE ALL OF YOU SERVING AND SUPPORTING US IN WHAT WE DO.

OKAY, THANK YOU.

ALL RIGHT, WE'LL CONSIDER THAT REPORT RECEIVED AND WE WILL MOVE ON TO ITEM FOUR

[a. The next Baytown Crime Control and Prevention District meeting is scheduled for Tuesday, June 13, 2023, at 4:30 P.M., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. ]

YES.

UH, THANK YOU.

UH, I HAVE A FEW THINGS.

UH, FIRST I WOULD LIKE TO RECOGNIZE JARRIS AND TELL YOU THANK YOU AND, UH, FOR YOUR SERVICE TO BAYTOWN.

UH, THIS IS HER LAST MEETING.

AND, UM, UH, WE WISH YOU THE BEST, UM, WITH YOUR, UH, WITH YOUR NEXT ENDEAVOR.

AND THANK YOU FOR EVERYTHING THAT YOU'VE DONE AND, UH, I KNOW THE POLICE DEPARTMENT WILL MISS YOU AS WELL.

SO THANK YOU.

THANK YOU.

UM, WE HAVE A SPECIAL MEETING, UH, TO SET THE PUBLIC HEARING FOR THE BUDGET.

UH, WE NEED TO HAVE THAT ON MAY 16TH AT FOUR 30.

IT WILL BE VERY QUICK.

I THINK THE ONLY AGENDA ITEM IS TO ACTUALLY SET THE PUBLIC HEARING.

UH, THEN WE'LL ACTUALLY HOLD THE PUBLIC HEARING ON JUNE 13TH, UH, SO THAT WE ARE MEETING THE LEGAL REQUIREMENTS FOR ALL THE POSTINGS AHEAD OF TIME.

UH, AND SO THIS IS, WE WILL HAVE TO HAVE THAT SPECIAL MEETING IN MAY, BUT, UH, I, I THINK IT'LL BE TWO MINUTES .

UM, AND THEN WE WILL, UH, LOOK TO APPROVE THE BUDGET AROUND MID-JULY AT ONE OF OUR REGULARLY SCHEDULED MEETINGS.

AND, UH, THAT IS ALL I HAVE, MR. CHAIR.

ALRIGHT, LOTS OF BUDGET MEETINGS COMING UP.

ANYTHING ELSE, ANY COMMENTS HERE TODAY? ALRIGHT, WELL, BEING THAT ALL AGENDA ITEMS HAVE BEEN ADDRESSED, THIS MEETING IS NOW ADJOURNED.