Mar 23, 2023 BAYTOWN CAPITAL IMPROVEMENT PLAN (CIP) COMMITTEE

[ CITY OF BAYTOWN NOTICE OF MEETING BAYTOWN CAPITAL IMPROVEMENT PLAN (CIP) COMMITTEE THURSDAY, MARCH 23, 2023, 5:00 P.M. HULLUM CONFERENCE ROOM, BAYTOWN CITY HALL 2401 MARKET STREET, BAYTOWN, TEXAS 77520 AGENDA CALL TO ORDER AND ANNOUNCEMENT OF QUORUM ]

[00:00:19]

TODAY AND IN, IN VARIOUS FORUM, THERE'S LAURA, SARAH GRAHAM, AND MYSELF, MIKE LESTER.

UM, FIRST PART OF THE

[a. Introductions of members and staff present along with an overview of the role of the CIP Committee.]

UH, YES, SIR.

SO, UM, FIRST THING I WANT TO DO IS JUST GO AROUND, INTRODUCE, UH, SOME OF THE STAFF I HAVE HERE, UM, INTERESTED PARTIES, AND, UH, EVERYBODY WAS INTERESTED IN THE PROCESS.

UM, I MYSELF, I'M, UH, FRANK SIMINO, DIRECTOR, I ENGINEER ICI STAFF NAME.

I'M INTERIM FINANCIAL ASSET MANAGER.

MELODY.

I'M BRANDON.

I'M ONE OF THE PROJECT MANAGERS.

JEREMY, ER, I'M THE CONTRACT SPECIALIST, PROJECT MANAGER.

DANIELLE KANE, PROJECT MANAGER, ALL THREE PROJECT MANAGER.

I, I'M CAROL.

I HAVE NOTHING TO DO WITH ENGINEERING AND THAT'S A BLESSING FOR EVERYONE.

ALL, OF COURSE.

WE'VE GOT PICTURE THIS.

I'M JUST GONNA BE TAKING NOTES.

SECRETARY, UH, IT'S BEING RECORDED.

OKAY.

AND TRANSCRIBED.

THANK YOU.

UM, AND ALSO MITCHELL, WE HAVE, UH, BRENT, LARRY, OUR ASSISTANT, UM, .

GOOD AFTERNOON, Y'ALL.

GOOD AFTERNOON.

AFTERNOON.

UM, SO BRENT, UH, WE WILL BE THE, I GUESS THE LIAISON AND LEADER AS FOR STAFF FOR THIS COMMITTEE.

UM, HE DID LEAVE ME A FEW NOTES, UH, TO, UH, PASS ALONG IN THE INTRODUCTION ITEM, PLEASE.

UM, FIRST TO, UH, YOU, UH, MENTION, UH, MR. CHAIR THAT THIS COMMITTEE IS AN AD HOC COMMITTEE, UM, THREE COUNCIL MEMBERS.

IT IS, UM, INTENDED TO REPLACE THE ARCHITECTURAL AND ENGINEERING COMMITTEE.

AND, UM, UH, INITIAL CHARGE AS, UH, STAFF UNDER IT IS TO PROVIDE FEEDBACK AND RECOMMENDATIONS, UH, FOR PRIORITIZATION OF POTENTIAL CIP PROJECTS FOR THE FIVE YEAR PLANNING PLAN.

UM, NOW WE HAVE A, UH, A SET OF, UH, DRAFT OF RULES OF PROCEDURES THAT I WAS GONNA PASS OUT AND, UH, NEITHER BE FOR YOUR CONSIDERATION.

AND, UM, WAIT, IS THAT THE YES, I HAVE A PACKET.

THANK YOU.

ALRIGHT, SO THESE WILL BE, UM, FOR YOUR CONSIDERATION.

YOU KNOW, FEEL FREE TO, UM, READ OVER THESE IN BETWEEN NOW AND THE NEXT MEETING.

AND, UH, STAFF ANY COMMENTS THAT YOU WANT TO, YOU KNOW, MODIFY THESE IN THE FUTURE MEETING.

UM, AND WE WILL, UH, GRANT WILL WORK WITH THE MAYOR TO FINALIZE THE FORMAL CHARGE FOR THE COMMITTEE AND BRING THAT BACK TO THE GRANT.

DOES APOLOGIZE FOR BEING ILL TODAY AND NOT BEING ABLE TO BE OUR STAFF'S CONCERN.

THAT COVERS EVERYTHING.

DISCUSSION OF THE CITY BANK, CAPITAL N.

OKAY.

SO, UM, TWO A, I THOUGHT IT, UH, WOULD BE USEFUL TO, UM, JUST KIND, UH, GIVE AN OVERVIEW OF, UH, CAPITAL IMPROVEMENT PLAN TO THE COMMITTEE.

JUST, UH, MAKE SURE WE'RE ALL ON THE SAME PAGE AND WE ALL HAVE A COMMON UNDERSTANDING OF WHAT WE'RE TALKING ABOUT WHEN WE SAY A CIP OR CAPITAL IMPROVEMENT PLAN.

UM, AND I JUST HAVE A FEW SLIDES HERE.

FIRST, THE AGENDA, SAY THE,

[a. Overview and discussion of the City of Baytown’s Capital Improvement Plan (CIP) and what is included in it.]

[00:05:02]

AND, UH, SO IT'S INTENDED TO BE MAJOR PROJECTS.

AND THE REAL BENEFIT OF HAVING A CAPITAL IMPROVEMENT PLAN IS BEING ABLE TO SEE ALL OF YOUR PROJECTS IN ONE PLACE, UH, AND TO SEE, YOU KNOW, THE FUNDING FOR ALL THOSE PROJECTS AND HOW THEY'RE RELATED.

AND, UH, YOU CAN THEN PRODUCE SUMMARY REPORTS THAT SHOW, YOU KNOW, SUMMARIZE YOUR FUNDING, HOW MUCH YOU ARE USING FROM EACH OF THE FUNDS, THINGS LIKE THAT.

SO IT'S A VERY BENEFICIAL PLANNING TOOL.

ANYTHING, UH, ONE THING I'D LIKE TO MENTION IS THAT, YOU KNOW, THE CIP IS A FIVE YEAR CIP, HOWEVER, ONLY THE CURRENT YEAR OR YEAR ONE IS ACTUALLY, UH, FUNDED AND ADOPTED.

THE OTHER YEARS, THE YEARS WERE THERE FOR PLANNING PURPOSES, LIKE I SAY, IT IS VERY BENEFICIAL TO SEE, YOU KNOW, FIVE YEARS.

UH, AND THE OTHER YEARS ARE SUBJECT TO CHANGE AS YOU GO.

SO, YOU KNOW, ONCE YOU ADOPT GET INTO YEAR TWO, YOU'RE GONNA PROBABLY MAKE SOME MODIFICATIONS TO EITHER LIKE, UH, COST ESTIMATES, THERE COULD BE SOME CHANGES IN PRIORITIZATION, HOWEVER, IT SHOULD BE, YOU KNOW, MINIMAL IF WE DOING PROPER TIME.

UM, I JUST WANTED TO MENTION THAT IT DOES HELP FACILITATE LONG RANGE FUND PLANNING AND FINANCIAL PLANNING.

FINANCE WANTS TO CHIME IN ABOUT THE BENEFITS OF THE FINANCIAL PLANNING.

IT'S A JOLLY GOOD IDEA.

, WE TALKED TO YESTERDAY, REMEMBER THAT WAS THIS WEEK NOT ONLY, NOT ONLY FINANCIAL, STAFFING WISE, UNDERSTAFFED MAKING PROJECTS AND TWO YEARS OUT.

SO, AND THAT'S CRITICAL INFORMATION.

IT DOES HELP STAFF PLAN AND PROVIDE TOO.

THAT'S JUST ONE.

UM, SO WE BREAK THE, UH, THE FIVE YEAR CIP INTO DIFFERENT, UH, PROGRAMS HAVE LISTED HERE.

FACILITIES, PARKS AND REC, TRANSPORTATION, WATER DISTRIBUTION, DRAINAGE, WATER TREATMENT, WATER COLLECTION, AND AWA, WHICH IS OUR WATER TREATMENT.

UM, THIS IS JUST AN EXAMPLE PAGE FROM THE CURRENT YEAR, UH, CIP, WHICH IS THE FY 23 TO 27.

JUST, I DON'T EXPECT YOU TO BE ABLE TO READ THE NUMBERS OR THE WORDS, I'M JUST TRYING TO GIVE YOU AN IDEA OF HOW THINGS ARE RIGHT OUT THE PROJECT SHEET.

SO THERE IS A SHEET LIKE THIS FOR EVERY PROJECT THAT WE DO.

YOU'LL SEE THE PROJECT NAME IN THE UPPER RIGHT CORNER.

YOU GENERALLY SEE A, UH, SOME TYPE OF PHOTOGRAPH THAT, OR A MAP SOMETHING THAT GIVES YOU AN IDEA ABOUT WHAT'S INCLUDED IN THE PROJECT.

SO THIS PROJECT, FOR EXAMPLE, IS PART OF BAY OAKS HARBOR, UH, RECONSTRUCTION OF DOLPHIN HARBOR, STREET.

UM, WE ASSIGN IT A, UH, PROJECT NUMBER BEING THE, UH, SIDE.

AND THAT'S BASED ON THE PROGRAM.

SO RW WILL ROADWAY PROJECT, UH, THE YEAR IS FIRST INTRODUCED TO THE CIP, SO IT WOULD BE 22 AND A SEQUENTIAL NUMBER.

THEN WE HAVE, YOU KNOW, PROJECT DESCRIPTION WOULD TELL YOU WHAT WE PLAN ON DOING WITH THIS PROJECT.

AND A PROJECT JUSTIFICATION IS, YOU KNOW, DETERMINED WHY, WHY WE'RE DOING THIS PROJECT, WHAT'S THE NEED FOR IT.

UM, CAN WE GET DOWN INTO THE CENTER SECTION WHERE WE HAVE, UM, THE COST INFORMATION AND THE BOTTOM SECTION WHERE WE HAVE THE FUNDING.

AND SO WE BREAK THE COST INTO DIFFERENT COMPONENTS OF COST.

THINGS LIKE PRELIMINARY ENGINEERING, LAND RIGHT AWAY, DESIGN, CONSTRUCTION, UTILITY RELOCATION, CONTINUE TO, THIS JUST HELPS US IDENTIFY THE DIFFERENT COST SET OF DIFFERENT PHASES OF THE PROJECT.

AND WE'LL LOT OF TIMES HAVE, YOU KNOW, DIFFERENT COSTS IN DIFFERENT UNITS.

PROJECTS MAGNITUDE TRADITIONALLY INCLUDE MORE THAN ONE APPROPRIATION.

UH, THEN YOU GO DOWN TO THE, TO THE BOTTOM SECTION AND YOU'LL SEE, UH, THE FUNDING SOURCES.

SO THIS IS, YOU KNOW, UH,

[00:10:01]

AND SO IF YOU LOOK IN A PARTICULAR YEAR, YOU KNOW, YOUR, YOUR PLANNED EXPENSES SHOULD MATCH YOUR PLANNED, YOU KNOW, FUNDING.

AND WE CAN PRODUCE SOME REPORTS THAT ARE VERY BENEFICIAL FOR, FOR STAFF AND FOR COUNCIL.

UH, ONE OF THE REPORTS WE PRODUCE IS JUST KIND OF A SUMMARY OF ALL THE, THE PROGRAMS. SO YOU'VE GOT EVERY PROJECT, THIS IS JUST TO THE PROGRAMS. SO LIKE PARKS AND TRANSPORTATION, WE'VE GOT EVERY PROJECT LISTED WITHIN THAT PROGRAM, UH, BY FISCAL YEAR.

AND WE SEE WE HAVE A COLUMN FOR EACH FISCAL YEAR.

WE FIND IT HELPFUL TO SHOW WHAT'S BEEN PREVIOUSLY APPROPRIATED, WHAT IS APPROPRIATE IN THE VERY, UM, FIRST YEAR PREVIOUS, WHICH IS THE MOST PREPARING IT, IT'S CURRENT YEAR.

AND THEN THE, UH, THE YEAR THAT THE CIP HAS ADOPTED, PLUS TO FIVE YEARS THAT THIS, UH, YOU KNOW, SUMMARY REPORTS.

AND THEN WE HAVE ANOTHER ONE THAT KIND OF SUMMARIZES ALL THE FUNDS AND WE'VE GOT THE FUNDS OVER THERE ON THE LEFT COLUMN.

AND, YOU KNOW, MY FISCAL YEAR, YOU CAN SEE HOW MUCH YOU'RE PLANNING ON SPENDING WITHIN THAT FUND.

SO, YOU KNOW, THIS IS USEFUL FOR FINANCE AND MANAGING, YOU KNOW, THE, UM, AND LIKE I SAY, THIS IS THE CURRENT, UH, 23 TO 27.

AND I KNOW YOU CAN'T SEE A LOT, BUT I WILL POINT OUT SOMETHING THAT I'M GOING TO TALK ABOUT LATER.

SO YOU, YOU SEE YOU'VE GOT, UH, GENERAL FUND DEBT HERE.

UH, DURING THE CURRENT YEAR, WE HAD PLANNED ON, UM, ABOUT 22 AND HALF MILLION DOLLARS, THE DEBT.

AND THEN, YOU KNOW, WE WERE LOOKING THE NEXT YEAR FOR OVER 44 MILLION AND GOT SOME DIFFERENT DIRECTION AND, UH, UH, DIFFERENT INFORMATION THAT IS GONNA ADJUST THAT.

SO THAT'S GONNA BE DISCUSSED IN OUR OUT THAT, YOU KNOW, THIS IS A USEFUL TOOL AND QUESTION.

UM, WHAT FALLS UNDER TRANSPORTATION IN OUR CITY? SO THE TYPE OF PROJECTS.

UM, SO IT WOULD BE, UH, ROADWAY PROJECTS, UH, SIDEWALK PROJECTS, TRAFFIC PROJECTS.

OKAY.

ANY OTHER QUESTIONS? UM, SO THAT KIND OF COVERS ITEM TWO QUESTIONS ON, I SEND IT.

I THINK IT WOULD REALLY BE I NOTES BECAUSE THEN YOU COULD PUT IT TOGETHER.

YEAH, GO AHEAD AND PROCEED.

OKAY.

UH, OKAY.

SO MOVING ON TO, UH, ITEM TWO

[b. Discussion of recommended adjustments to the proposed projects for FY23 & FY24 for those projects supported by General Fund cash and General Fund supported debt.]

SO, UH, I THINK I ONLY HAVE ONE SLIDE HERE.

UM, AS I MENTIONED IN THE, YOU KNOW, FUNDING SUMMARY SLIDE THERE, UM, WE HAD SHOWN 44 GENERAL FUND DEBT, FFY 24.

UM, THAT IS LOOKING AT OUR FINANCIAL MODEL AND WHAT OUR CAPACITY IS PROPOSING A MAXIMUM.

AND SO THAT AFFECTS PROJECTS THAT WE HAD PLANNED FOR FY 23.

SO WE HAD PROJECTS, WE WERE STARTING IN FY 23 WITH DESIGN, AND AS I MENTIONED, LOT OF PROJECTS OVERLAP.

SO THEY WERE TRADITIONALLY BEING DESIGNED IN ONE YEAR AND THEN

[00:15:01]

AND SO WE HAD SEVERAL PROJECTS WE WERE DESIGNING IN FY 23 AND CONSTRUCTING 24 UTILIZING THAT.

HOWEVER, WITH A DEBT LIMIT, WE NEED TO MAKE ADJUSTMENTS TO Y 23 BECAUSE IT DOESN'T MAKE SENSE FOR US TO START A PROJECT AND DESIGN THIS YEAR BECAUSE WE'RE NOT PREPARED TO FUND IT FOR CONSTRUCTION NEXT WEEK.

AND WE DID TALK ABOUT THAT DURING THE LAST CIP MEETING.

SO, SO, UM, AND, AND JUST LOOKING AT, YOU KNOW, UH, INFORMATION THAT, UH, FINANCE HAS, WE'RE TRYING TO STAY ABOUT $13 MILLION, THE IP F, WHICH IS OUR CASH PORTION, OUR SCHOOL, AND WE, WE HAVE $25 MILLION THAT ISSUED IN DEBT.

UM, SO ONCE YOU ISSUE DEBT, IT'S KIND OF IMPERATIVE TO UTILIZE BECAUSE THERE ARE REQUIREMENTS THAT YOU USE THAT WITHIN A CERTAIN TIME PERIOD.

SO, UM, THESE BULLETS ARE REALLY DRIVING OUR GOALS FOR OUR, YOU KNOW, WHAT WE DO BY 2323.

SO ONE GOAL IS TO UTILIZE THE DEBT WE'VE ISSUED.

SO WE'VE GOTTA SPEND THE MONEY BACK.

THE OTHER THING IS LIMITING OURSELVES.

SO GIVEN THOSE CONSTRAINTS, UM, WE DECIDE TO MAKE, UM, TO RECOMMEND SOME ADJUSTMENTS TO YOU.

AND THIS WILL GET US WITHIN THOSE TWO GOALS, WHICH WE MAKE THESE ADJUSTMENTS.

NOW, UM, I CAN GET YOU MORE DETAILS ABOUT COSTS OF ALL THESE ITEMS, UH, IF YOU WANT, UM, I'LL JUST KIND OF SUMMARIZE THINGS, BUT, UM, WHAT WE'RE LOOKING AT, UM, IN FY 23 WAS TO DELETE SOME PROJECTS THAT WERE INCLUDED IN THIS.

YES, THESE ARE THINGS THAT HAVE, UH, DIFFERENT PRIORITIES SINCE, YOU KNOW, LAST YEAR WHEN WE PUT THESE IN.

AND SO WE LOOK AT AMERICAN LITTLE LEAGUE PARK, THERE'S BEEN A LOT OF CONVERSATIONS.

THE SCHOOL DISTRICT, WE DON'T OWN THE PROPERTY.

UH, SHOULD WE REALLY BE INVESTING IN, YOU KNOW, A FACILITY THAT WE DON'T WANT? SO AT THIS TIME WE'RE NOT RECOMMENDING, UM, THE RUNWAY CONFIGURATION FOR STERLING AND DFI.

UM, IT WAS, UH, MEMBER OF COUNCIL WHO WANTED TO SEE STERLING AND D CONFERRED FROM ONE TO TWO.

WE DID LOOK AT THAT.

UM, IT WAS SOMETHING THAT COULD HAVE GONE EVEN.

THERE ARE PROS AND CONS TO IT.

HOWEVER, WE'RE NOT RECOMMENDING GOING FORWARD GIVING THE FISCAL CONSTRAINTS WE HAVE.

AND WE DID FIND OUT SOMETHING THAT KIND OF AFFECTED THE TIMELINE.

SO CONVERTING THOSE, THERE'S CURRENTLY THERE, YOU KNOW, THERE'S A RAILROAD FENCE AND UH, THEY'RE CURRENTLY CROSSING ARMS WELL ON ONE SIDE BECAUSE STREET WELL TO CONVERT IT'S A TWO WAY.

YOU GOTTA PUT THE CROSSING ARMS SIDES THAT INVOLVES THE PERMITS FROM.

SO, UM, JUST FINDING OUT THAT INFORMATION AND YOU KNOW, UM, THAT'S ANOTHER THING, THE TIME THAT'S ALSO ACCOMMODATE, IT'S COME UP A COUPLE TIMES SINCE YESTERDAY.

BUT YOU KNOW, YOU TALKED ABOUT WHEN WE WERE DOING, YOU HAD MENTIONED, YOU KNOW, WHAT IS THE OUTCOME WE'RE LOOKING FOR? AND THAT SITUATION BEING IN MY DISTRICT, I WOULD JUST SAY THAT EVEN IF IT HAD, EVEN Y'ALL HAD DECIDED TO KEEP THAT PROJECT DOESN'T REALLY IMPROVE WHAT GOES ON ON THOSE ROADS, EVEN THOUGH WE DO SEE WRONG WAY DRIVERS THERE.

THE TRUTH IS, IS THAT WHEN WE CHANGE IT, ALL THE PEOPLE THAT HAVE BEEN USING IT THE RIGHT WAY, THEN THEY'LL GO, YOU KNOW, SO THAT'S A GOOD PROJECT.

AGAIN, THE BENEFIT WE'RE SEEING AS MARGIN ALSO, THAT IS WHY THAT'S A GREAT WAY TO WORK THAT.

UH, THE OTHER ONE IS JUST, UM, A BUILDING TRAFFIC PROJECT THAT A FORMER TRAFFIC ENGINEER, UM, HAD PROPOSED.

UH, CURRENT TRAFFIC DEPARTMENT DOES SEE BENEFIT IN THIS.

IT'S, UH, LEARNING

[00:20:01]

IT WAS SOMETHING THAT HE WANTED TO STUDY.

WE DON'T SEE THE BENEFIT IN THAT BECAUSE OF TERMS REQUIRED AND IT'S HARD TO GET THOSE TO MATCH WITH THE ADAPTIVE.

SO AT THIS TIME WE DON'T SEE THE BENEFIT IN THAT PROJECT.

UM, A FEW HUNDRED THOUSAND.

BUT, UH, THEN THERE'S SOME DELAYED PROJECTS.

THESE ARE ONE, WE'RE NOT SAYING WE'RE NOT IMPORTANT PROJECTS, BUT WE WERE, UH, STARTING DESIGN 1 23 AND JUST IN ORDER TO BASICALLY CUT $30 MILLION, CUTTING A LOT CONSTRUCTION AND DELAY.

SO THESE PROJECTS, I WOULD SAY COME UP LATER OR, OR BEING LOOKED AT TO FULFILL THE NEED.

SO SOME OF THE ONES, UH, JENKINS PARK COURTHOUSE, IT'S NOT THAT THAT'S NOT SEEN AS A GOOD PROJECT, BUT IT CAN COMPETE IN FY 25 OR SAME THING WITH BAYLINE MARINA PARK, A HUNDRED BLOCK OF TOWN SQUARE.

WE'RE LOOKING AT DOING THAT PROJECT, BUT IN SOME OTHER PROJECTS THAT MAY COINCIDE WITH IT.

FIREBOAT PROJECT IS ANOTHER ONE THAT LAYING EOC EXTENSION AND RENOVATION, WE, UM, LOOKING AT MOVING.

SO THE BASIC IDEA OF THAT WAS TO BUILD SOME DINING FACILITATED DOORS THAT PEOPLE STILL SEAT.

UH, WE THINK ONCE THE NEW PUBLIC SAFETY BUILDING IS ONLINE, ONE OF THE VACATED BUILDINGS FULFILL THAT NEED.

SO WE'RE JUST GONNA PUT A, A PAUSE ON THAT PROJECT AND SO WE CAN SEE WE CAN FULFILL THE NEED IN, UH, RUSSELL PARK DRAINAGE.

WE'VE HAD A LOT OF, UH, KIND OF BACK AND FORTH DIRECTION ON THIS PROJECT AND STILL FEEL LIKE WE HAVE, UH, DIRECTION.

SO AGAIN, NOT THAT THIS PROJECT'S GOING AWAY, PUTTING A PAUSE ON IT SO WE GET REAL CLEAR.

UM, AND OUTDOOR AMRS, SAME THING.

JUST PUT PAUSE ON THOSE.

GREAT CENTER NORTH.

UM, JUST KIND OF, THERE WAS SOME GENERAL FUNDING FOR THAT.

WE ARE, THAT WAS ALSO PROPOSED TO BE FUNDED BY THE SANITATION FUND AND UM, WE DIDN'T ACHIEVE THE SAVINGS WE SAW IN THE SANITATION FUND.

SO THAT VERY TIMELY DISCUSSION.

UM, CEDAR BAYOU CROSSING, I HAD PUT SOME, UH, WE'LL TALK ABOUT THIS PROJECT LATER.

I HAD PUT SOME FUNDAMENTAL, FOR THOSE WHO DON'T KNOW, THIS IS ALTERNATE CROSSING OF CEDAR BY BASICALLY CONNECT.

IT'S A VERY LONG TERM PROJECT'S ONE WE'RE TRYING TO GET FUNDED HC TRANSPORTATION PROGRAM.

UM, SO WE STARTED, UH, I HAD PUT SOME FUNDING IN THERE TO START, RIGHT, WE COULD START APPLYING SOME RIGHT OF WAY THAT WOULD HELP US GETTING THAT PROJECT FUNDED.

AFTER TALKING TO HJC, THEY SAID, WELL YOU REALLY SHOULD NOT START THAT UNTIL YOU DO ENVIRONMENTAL CORRECT.

AND SO JUST PUTTING A PAUSE ON THAT.

SO WE APPLYING TO HJC AND TRY TO MOVE FORWARD THAT WAY AND WE HAVE TO DO THE RIGHT ACQUISITION AFTER SOME OF SPECIFIC, THAT'S ONE OF THOSE ISSUES.

JUST LIKE EQUIPMENT ON COVERAGE AND STUFF LIKE THAT.

A VERY EXPENSIVE PIECE OF EQUIPMENT WE NEED TO, TO LOOK AT PROTECTING IT.

THE PROJECT IS, IS HUGE.

IF WE COULD SKATE IT BACK, UM, A LITTLE BIT OR WHATEVER, THE SIX ON THIS DISCUSSION, THAT 600,000,

[00:25:04]

WE WANT PIECE OF EQUIPMENT, YOU KNOW, WHAT WHAT YOU THINK ARE ARE IMPORTANT THINGS.

UM, IF YOU NOTICE THE NET EFFECT OF THE CHANGES, UM, THERE WASN'T THAT MUCH SAVINGS ON 23, UM, FOR DUTY.

SO DELETED AND DELAYED ITEMS GAVE US ABOUT 3.3 MILLION.

HOWEVER, WE'RE GONNA HAVE TO, I THINK PURSUE RE PARKING EXPANSION SOONER.

THE DESIGN WILL BE AVAILABLE SOONER THAN WE EXPECTED.

SO, UM, WE CAN START THAT PROJECT AND WE , SO THAT'S PULLING SOMETHING FORWARD, PROGRAMED AND CONSTRUCTION.

BUT I THINK WE CAN GO TO CONSTRUCTION THIS SUMMER IF WE HAVE THE FUND AND THAT'S SHIFTING THESE ITEMS THAT GIVES US SOME CAPACITY TO THE SHELVES.

WAS IT THE STAFF OR THIS COMMITTEE OR FOLKS THAT CAME UP WITH DELETED, DELAYED AND LIKE WHO MADE THAT FINAL DECISION? THAT WAS, AND THIS IS NOT A FINAL DECISION, THIS IS OUR PROPOSAL.

I THINK IT WAS A COMBINATION, FRANK, BECAUSE SOME OF THE ITEMS THAT I'M SEEING ON DELAYED, UM, THE PREVIOUS CIP UH, COMMITTEE, WE EVEN IDENTIFIED SOME OF THOSE THAT, WELL, WE CAN WAIT ON THIS BECAUSE I KNOW I GAVE UP BAYLIN MARINA AND SO I RECOGNIZED THAT OKAY, WE MAY NOT BE READY FOR THAT ONE.

LET'S CONCENTRATE GETTING THE HOTEL DONE RIGHT.

UM, AND THEN WE CAN FIGURE OUT WHAT'S NEEDED FOR THE MARINA.

SO WE DID TALK ABOUT SOME OF THE STUFF, STUFF, I THINK THERE WAS DISCUSSION.

YEAH, SO IT, IT WAS ACTUALLY A, A PARTNERSHIP AND WHEN WE BROUGHT IT TO COUNCIL, WE PRESENTED IT AND THEN STAFFS WAS GONNA GO BACK AND WORK THE NUMBERS TO SEE WHAT, WHAT THEY CAN ACTUALLY TAKE OUT AND CHANGE.

BUT, UM, I THINK IT WOULD BE GOOD THOUGH BECAUSE SOME OF THESE, I, I DON'T RECOGNIZE IT COULD JUST BE MY, MY MEMORY, BUT AS, AND MAYBE THIS IS THE FIRST TIME YOU'RE PRESENTING IT TO US, BUT I KNOW SOME OF THESE JUST IN PASSING, UM, SOME STAFF MEMBERS HAD MENTIONED SOME OF THESE TO ME AND I'M LIKE, I DIDN'T KNOW THAT GOT DELAYED.

AND SO, UM, I, I THINK IT WOULD BE GOOD FOR US, WHETHER IT'S THE CIP OR WHETHER IT'S COUNCIL AS A WHOLE, THAT WE'RE MADE UP TO DATE AS SOON AS PROJECTS ARE DELAYED OR DELETED OR JUST LIKE Y'ALL DO WITH THE CHANGE OF SCOPE, UM, THE CHANGE ORDERS, Y'ALL DO REALLY WELL WITH THAT.

UM, I JUST WANNA KEEP THAT SAME MOMENTUM AND, AND KNOWING, AND I AGREE WITH UM, COUNCILMAN LESTER THAT UM, I WOULD WANT TO SEE THE FIREBOAT PROJECT, UM, MAYBE SEE IF WE CAN WIGGLE, WIGGLE BACK THAT UP INTO A TIMELINE, UM, AND GET IT OUT OF THE DELAYED SAID 600,000.

BUT MAYBE THERE'S A WAY TO MAYBE THAT IS THE BEAR VIOLENCE.

BUT YEAH, JUST SOMETHING TO TO, BECAUSE IT IS A, TOOK THE CHIEF ON HIS ON HIS WORK, THAT'S A VERY EXPENSIVE PIECE OF EQUIPMENT.

BE SITTING OUT IN THERE WITH AN ORAL, IT'S A BIG BOAT TO BE PULLING IN AND OUT EVERY RIGHT.

USE IT.

THAT'S JUST, I I HAD A, UH, A PROPOSAL FROM THE ENGINEER.

SURE.

THAT WE CAN FIT WITHIN CONSTRAINTS WE HAVE.

AGAIN, THIS IS SOMETHING THAT AGAIN, AS WE TALKED ABOUT YOU, WE'LL MAKE THE RECOMMENDATIONS COUNSEL AND THE COUNCIL BODY BOARD SAY PUT THAT BACK IN OR KEEP IT OUT FOR ITEMS THAT I SUPPOSED LIKE SAID SCHEDULED TO START ENOUGH.

I HAVEN'T STARTED YET, IT COULD BE STARTED.

BUT I LOOK AT THESE, I'M MAKING A LOT ASSUMPTIONS IN MY MIND ABOUT WHAT A FIRE BOAT IS.

UM, BUT HOW MUCH DOES THAT BENEFIT OUR CITIZENS AND HOW MUCH IS IT? I MEAN I KNOW IT'S APPARENTLY ALREADY BEEN PURCHASED, CORRECT? AND WELL THE BOAT IS, IT'S THE HOUSE, THE BOAT HOUSE.

IT'S A BIG HOUSE.

YEAH, SORRY.

UH, WHAT IS IT? IS IT FOR? SO IT'S TO BASICALLY COVER FOR THAT'S WE HAVE, WE HAVE TO BOAT THE BOAT.

OKAY.

SO THAT MAKES MUCH WORSE SENSE.

SO THAT'S WHY YOU'RE CONCERNED THAT IF YOU DON'T BUILD SOMETHING TO COVER IT, SO WE COULD KEEP IT SECURE STUFF.

I MEAN THEY'RE JUST THINKING, WELL WE'RE MAKING CUTS TO BUDGETS.

I'M LIKE, WELL I DON'T KNOW HOW MUCH WE NEED THAT 10, 20 THOUSANDS DOLLARS WORTH OF PIECES

[00:30:01]

EXACTLY.

YEAH.

BARNACLES ON IT.

THAT WAS THE PURPOSE OF THE, THE SOME STORY.

SO, UH, FOR THE COMMITTEE, OUR INTENT LIKE BRINGING THIS FOR THE FIRST TIME WAS JUST TO GET EVERYBODY ACQUAINTED WITH THIS BECAUSE YOU KNOW, WE ACTUALLY DID JUST FINALIZE THIS LIST, UH, THIS WEEK, PRESENTED TO THE DIRECTORS THIS WEEK ON WHERE WE STAND.

HAD A FOLLOW UP CONVERSATION THIS MORNING ON THIS LIST.

UM, THEY ASKED IF THEY NEEDED TO BE HERE TO TALK TO THE COMMITTEE TODAY.

WE SAID, NOT TODAY.

WE'RE JUST TRYING TO GET THE COMMITTEE ACQUAINTED.

AND THEN IF THERE ARE MORE QUESTIONS ON THE PROJECTS AFTER Y'ALL SEE WHAT'S STILL LEFT IN THERE, WE WANT THE DIRECTORS TO COME IN HERE AND TALK TO Y'ALL ABOUT THE PROJECTS AS WELL.

THAT MAKES A LOT OF SENSE.

THANK YOU.

UM, THE ONES THAT I HAVE CHANGED SCOPE, JUST WANNA EXPLAIN THAT A LITTLE BIT.

SO MOST OF THOSE YOU SEE ARE REMODEL ALL THE FACILITIES YOU SEE THERE LISTED WITH AN EXCEPTION OF, UM, SIMULATION CENTER, A REMODEL.

AND IT WAS THE PLAN WE WENT INTO THE FY 23 WAS WE DID A FACILITY MASTER PLAN PREVIOUS OUT OF THAT MASTER PLAN WE HAD RECOMMENDATIONS FOR INNOVATION OF FACILITY.

SO I GROUPED A LOT OF THOSE TOGETHER DEPENDING ON WAS DOING PROFESSIONAL QUALIFICATIONS FOR AN ARCHITECT TO DESIGN TO IMPROVEMENTS TO GROUP OF BUILDINGS.

AND THEN WE WOULD, YOU KNOW, FUND THOSE FOR CONSTRUCTION FOLLOWING YEAR AND GET SOME ECONOMY OF SCALE.

AND THAT WAS, YOU KNOW, A GOOD CHUNK OF FUNDING ALLOCATED.

SO, UM, WHAT I BELIEVE I CAN DO, I DO HAVE STILL SOME FUNDING FOR, UM, A DA COMPLIANCE THAT I CAN USE IN THESE FACILITIES.

I STILL HAVE MY, UH, FACILITY MAINTENANCE TECHNICIANS AND THEIR FUNDING WHERE, YOU KNOW, THEIR ITEMS LIKE HEALTH SAFETY ONE, THOSE ITEMS. WHAT IT DOESN'T DO IS, UH, KIND OF A COMPREHENSIVE, THERE WERE MAJOR RENOVATION THAT DOESN'T ADDRESS THAT.

UH, I THINK WE CAN STILL DO THE THINGS THAT ARE I NEEDED IMMEDIATELY WITHOUT DOING.

THAT'S WHY I SAY IT'S KIND OF A CHANGE IN SCOPE ON THE KNOW WHAT NEEDS TO BE DONE.

SO WE'LL TAKE Y'ALL WHERE YOU WANT .

ALRIGHT.

AND SO DO WHAT NEEDS TO BE DONE WITH THE CONCEPT OF THE, THE BIGGER PACKAGE IS JUST PUSHING THAT FURTHER DOWN THE ROAD, NOT DROPPING IT OFF COMPLETELY.

OKAY.

ALRIGHT, BECAUSE THAT AGAIN, WE'RE, WE'RE STRUGGLING TO, TO CURB THAT MONEY FOR 24.

CORRECT.

OKAY.

NOW THE MUNITION CENTER, UH, IT'S A DIFFERENT CASE.

UH, WE HAVE A SITE PICKED AFTER THAT, UM, BY THE EXISTING GUN RANGE.

HOWEVER, THE SITE THAT WE DID OUR GEOTECHNICAL INVESTIGATIONS, WE FOUND THAT, YOU KNOW, WE HAD FORM A LANDFILL AND EVERY PLACE WE TRIED TO PUT IT INTO THAT LANDFILL SO IT WOULD NOT SUPPORT THE BUILDING WHERE IN THAT LOCATION.

SO WE'RE HAVING TO LOOK AT ALTERNATE SITES FOR THAT AND COMBINING IT WITH REGIONAL TRAINING FACILITY.

I THINK RIGHT NOW WE'RE JUST IN THE INITIAL DISCUSSIONS WITH IT, BUT, UH, LOOKING AT MAYBE A LARGER PLACE WHERE WE EXPAND TRAINING CAPACITY AND WE UP THE CURRENT ACADEMY.

SOUNDS GOOD.

SO IT'S IT'S NOT BEING DELETED, IT'S, UM, ALTERNATE SITE.

YEAH.

IF I COULD JUST TO COME ALSO OTHER AGENCIES AND THE AREA.

SO THE NET EFFECT OF ALL THOSE CHANGES IS THAT IN FY 23 WE REDUCED OUR FUNDING REQUIREMENTS

[00:35:01]

UM, THIS WILL HELP US COVER ANY S ON THINGS LIKE THAT.

THE BIG ITEM IS THAT IN FY 24 WE ARE DOWN TO 14.7 MILLION IN DEBT AND UM, ALSO USED, UM, 2.2 MILLION OF FY 23 DEBT CARRY OVER.

SO WE END UP, UM, 15 MILLION IN DEBT AND 24 AND UTILIZING 25 MILLION.

IT, IT ACCOMPLISHES THE GOALS THAT YES SIR.

SO, UH, THAT ADDRESSED ITEM TWO B, UM, TWO C

[c. Presentation and discussion of the proposed ranking criteria for prioritization of future CIP projects.]

AND, UM, THIS WILL BE MORE OF A DISCUSSION AND IT'S NOT A FINAL ANSWER WHAT WE HAVE HERE.

UM, BUT I'M WANTING TO START A DISCUSSION AND, YOU KNOW, KIND OF GET YOU INVOLVED TO WHAT I THINK IS THE PURPOSE OF GONNA IS TALKING ABOUT A PRIORITIZATION OF .

SO, UM, THE WAY I KIND OF HAVE IT IN MY HEAD RIGHT NOW IS THAT, UH, WE HAVE TO GO THROUGH A PROCESS.

WHEN WE LOOK AT FIRST IS TO IDENTIFY POTENTIAL PROBLEMS. THERE, THERE ARE A LOT OF POTENTIAL PROJECTS TO LOOK OUT, YOU KNOW, ACROSS ALL THE DIFFERENT PROGRAMS. WE'VE HAD A LOT OF MASTER PLANS.

WE, WE HAVE, WE TALKED ABOUT YESTERDAY, WE'VE GOT COUNCIL, UH, PRIORITIES, STAFF HAS RECOMMENDED PROJECTS, RESIDENTS, PROJECT.

SO WE CAN GET PROJECTS FROM MULTITUDE OF SOURCES.

WE NEED TO IDENTIFY THE DISCRE PROJECT AND BE ABLE TO DETERMINE RENT COST BENEFIT.

SO FIRST THING IS IDENTIFYING PRODUCT AND, AND I YOU THIS IS NOT, YOU KNOW, ALWAYS AN EASY PROCESS.

JUST GO THROUGH LOOKING OUT ON THE STREETS.

SO YOU LOOK AT THE ENTIRE CITY, YOU KNOW, WE'VE GOT HUNDREDS OF MILES OF STREET AND UM, AND THEN WE HAVE TO BREAK.

YOU CAN BREAK THOSE UP INTO POTENTIAL PROJECTS.

SO LIKE, UH, THIS YEAR WE HAVE, UH, LAND PARK, A STREET PROJECT THAT WE STARTED.

SO THAT INCLUDES FOUR OR FIVE DIFFERENT STREETS, BUT IT'S IN A DISCRETE PROJECT.

WE CAN GO ACROSS THE CITY AT, YOU GOTTA GO THROUGH THE WHOLE CITY AND IDENTIFY WHAT ARE POTENTIAL PROJECTS THAT, THAT IS A BIT OF A PROCESS.

AND SO IF YOU NEED TO GO THROUGH THAT, PRESENT THAT TO YOU.

UM, AND THEN SO EACH PROGRAM WILL HAVE ALL THESE POTENTIAL PROJECTS.

SAME THING WITH PARKS THAT PARKS MASTER PLAN A PLAN.

WE'VE GOT A LOT OF, YOU KNOW, INPUT FROM RESIDENT TO COUNCIL AND THEY'VE GOT A LOT OF POTENTIAL S UH, SO IN MY MIND YOU TAKE ALL ALL THESE POTENTIAL PROJECTS WITHIN EACH PROGRAM AND WE NEED TO TRY TO, TO WRAP THEM WITHIN THE PROGRAM.

HOW, HOW DOES, YOU KNOW, MAKE THE ROAD FROM THE DECKER COMPARE WITH ROLLING BRICK FROM TWO SIMILAR, UM, PROJECTS IN THAT THEY ACCOMPLISH, UH, THE SAME THING, BUT THEY'RE GONNA HAVE DIFFERENT COSTS.

AND SO WE GOTTA RANK THOSE TWO PROJECTS AGAINST EACH OTHER.

WE'VE GOT A MULTITUDE OF PROJECTS SIMILAR.

SO I THINK YOU RANK PROJECTS WITHIN A PROGRAM, THEN YOU'RE GONNA GET TO WHERE YOU WANT TO LOOKING AT FUNDING AND YOU NEED TO RANK PROJECTS ACROSS PROGRAMS. SO, YOU KNOW, HOW DOES BAKER ROAD CONVERT TO DECK COMPARE TO JENKINS CROSS?

[00:40:03]

HERE'S SOME FEEDBACK.

I I DO HAVE A COUPLE SLIDES TO SHOW YOU SOME OF THE, THE THINGS THAT WE WERE THINKING ABOUT WHEN TRYING TO DO THAT.

UM, FIRST I KIND OF TOOK, YOU KNOW, THE STREET DRAINAGE AND FACILITY AND YOU KNOW, WITH STREETS, I DON'T THINK IT'S FAIR TO COMPARE, YOU KNOW, UH, A LOCAL STREET PROJECT OR A NEIGHBORHOOD PROJECT AGAINST SOMETHING LIKE A BAKER ROAD OR NORTH ROAD.

'CAUSE THESE TWO HAVE REALLY DIFFERENT PURPOSES.

SO I THINK COMPARING LOCAL STREETS AGAINST EACH OTHER MAKES MORE SENSE.

AND THEN, YOU KNOW, COLLECTORS AND MATERIALS AGAINST EACH OTHER.

AND WITHIN THOSE YOU'RE GONNA CONSIDER THINGS LIKE PAVEMENT, CONDITION INDEX, WHAT KIND OF AREA YOU'RE SERVING, SAFETY FACTORS AND UH, POTENTIAL GRANT FUNDING.

IF YOU'VE GOT FUNDING, OUTSIDE FUNDING FOR A PROJECT.

TO ME THAT ALWAYS, SO THOSE ARE THE KIND OF FACTORS THAT WE WANT TO TRY TO QUANTIFY OUR ANALYSIS AND BRING THAT TO SO THAT, YOU KNOW, WE HAVE A GOOD BASIS FOR STAFF'S RECOMMENDATION AND YOU CAN KIND OF, AND OBJECTIVE CRITERIA LIKE THAT IS NOT GONNA BE, THERE HAS TO BE SOME HUMAN INTERPRETATION OF IT.

THERE'S GONNA BE SOME NUANCES.

SO THAT'S WHERE YOU COME TO THE COMMUNITY AND THEY SAY PROJECTS ARE PRETTY CLOSE, BUT IN OUR EYES, YOU KNOW, THIS PROJECT IS SO THERE'S GONNA BE OTHER THINGS.

BUT HAVING SOMETHING OBJECTIVE LIKE THIS GIVES US AN INITIAL SCREENING OF PROJECT AND SOMETHING LIKE DOING THE MASTER PLAN, HOW IT RUNS.

THESE ARE SOME EXAMPLES WE NEED TO, YOU KNOW, COME UP WITH THESE FOR EACH OF THE PROGRAMS. SO I DON'T HAVE PARKS ON HERE.

I NEED TO BE ABLE TO BREAK PROJECTS WITHIN WATER DISTRIBUTION, WASTE WATER CONNECTION BACK AND HAVE FURTHER DISCUSSIONS ON THAT.

AND ONCE YOU, LIKE I SAY START RANKING PROJECTS ACROSS PROGRAMS, I THINK YOU'RE GONNA GET INTO LOOKING AT THINGS LIKE HOW DOES A PROJECT, UH, FULFILL THE STRATEGIC OBJECTIVE AND YOU KNOW, THOSE ARE GONNA BE RIGHT THIS COUNCIL, RIGHT? IS IT FILL, YOU KNOW, CRITICAL INSTRUCTION AND MOBILITY? IS IT MORE, YOU KNOW, BUILDING CONNECT AND FIND, YOU KNOW, BASED ON IS IT INCLUDED IN A MASTER PLAN? WE GOT INPUT COUNCIL AND STAFF THE PROJECT DOING SOME KIND OF COST BENEFIT USERS VERSUS THE COST CITIZENS AND SOME THINGS THAT, YOU KNOW, WE'VE UM, PUT IN OUR INITIAL THOUGHTS.

WE'RE LOOKING FOR INPUT FROM YOU.

UM, WHAT YOU THINK.

I LIKE ALL OF THAT FRANK.

UM, AND THAT'S SOMETHING OBVIOUSLY WE JUST BARELY STARTED CIP LAST YEAR AND SO WE WERE STILL KIND OF FEELING OURSELVES OUT, BUT I THINK THIS PUTS A LOT MORE STRUCTURE TO IT AND GUIDES OUR THOUGHT PROCESS AND DECISION MAKING.

SO I'M GOOD WITH IT.

MY ALI GOT SOME NUMBERS.

AND THEN YOU SAID THERE'S NUANCES.

NUANCES AND NUMBERS.

I LIKE IT.

IT CAN'T BE ALL STRICTLY OBJECTIVE BECAUSE IF IT WAS THE RESIDENTIAL, THE STREETS WOULD NEVER GET DONE.

EXACTLY.

OBJECTIVELY FEED STREETS GOT TO BE DONE 'CAUSE THEY CARRY HUNDREDS AND HUNDREDS OF VEHICLES A DAY.

BUT IF YOU GOT A, A LOCAL RESIDENTIAL STREET THAT'S GOT POTHOLES EVERY FIVE FEET AND THE PCI IS FALLING APART HAD RETEST.

SO SOME OF IT'S GONNA BE SUBJECTIVE, BUT I, I LIKE THE CRITERIA FOR, FOR RANKING THEM.

AND I IMMEDIATELY THOUGHT OF THE OAKS HARBOR EVERY, YOU KNOW, THAT'S GOTTA BE DONE.

WELL THAT'S ONE OF THE PROJECTS HE JUST SHOWED EARLIER.

YEAH.

YEAH.

IT'S GOT, YEAH, THAT'S, THOSE ARE ALREADY .

BUT I COULD SEE WHERE THE RANKING SYSTEM COME IN, BUT THEN YOU, YOU KNOW, THAT MAY NOT RANK AS FAR AS COMMUNITY IMPACT AND THINGS LIKE THAT, BUT GOTTA BE DONE.

IT'S TIME.

YEAH.

SO YEAH, I THINK, I THINK YOU DID A GOOD JOB ON THAT.

LIKE INCLUDED IN THE MASTER PLANS COUNCIL HAS TALKED ABOUT ON A NUMBER OF OCCASIONS, TRYING TO DO SOMETHING TO ENHANCE OUR WATERWAY ACCESS,

[00:45:01]

OKAY, LET'S START PULLING THOSE OUT, THOSE PRIORITIES TO THEM.

THAT'S WHAT WE WANT DO FROM DEVELOPMENT, FROM THE BUILDING SIDE, BUILDING INSPECTION AND WHAT WE DO START ENCOURAGING FOLKS TO DEVELOP COMMERCIAL RETAIL ALONG OUR WATERWAYS AND DON'T FIT THE DINING ROOM, FACING THE STREET AND FACING THE WALL HERE.

THOSE TYPE THINGS.

I LIKE THE CONCEPT.

IT'S, IT'S LIKE LAURA SAID, THIS IS KIND OF A SHIFT DONE IN THE, THE PAST.

SO IT'S A GOOD SHIFT.

YES.

I'LL TELL YOU, MOST OF THIS WORK I SEE COMING TO FRUITION 4 23 WE'RE IN 24 IS WE GOT PROJECTS THAT, AND WE'VE GOT , SO THERE COULD BE SOME CHANGES, PROBABLY NOT WHOLESALE.

I SEE THIS WORK OCCURRING DURING THIS YEAR IN PREPARATION FOR BASICALLY A YEAR FROM NOW.

WHEN SOUNDS LIKE A REALLY GOOD START.

SO THAT IS ALL OF FEE.

UM, NEXT DISCUSSION,

[d. Discussion of future meetings and topics: 1.) General availability for future meetings 2.) Preferred dates/times 3.) Topics for future meetings a. Non-General Fund Capital Projects b. Formal recommendations for FY24 budget process c. Other items as needed]

YES.

UM, SO, UH, KIND OF WRAP THINGS UP HERE.

UM, SO NEXT STEPS I THINK WE NEED TO ADJUST THE FY 23 PLAN, DISCUSS WITHIN LIMITS FOR FY 23.

AND THEN WE NEED TO FINALIZE OUR 24 TO 28 PROPOSED CIP YOUR CONSIDERATION.

AND THEN TO BRING THAT TO COUNCIL.

AND WHILE WE'RE DOING THAT, WE'RE GONNA START WORK FOR 25 TO 29 AT SCORE FIRST, GETTING ALL POTENTIAL PROJECTS IN THE POPULATION AND THEN, UM, DEVELOPING THE SCORING CRITERIA AND SCORING THOSE, BRING THOSE TO FUTURE MEETINGS.

WE SHOULD GO OVER THE, YOU KNOW, WE, THE TIME WHERE WE NEED TO FINALIZE THE PLATFORM, LOOK AT THOSE RECOMMENDATIONS AND FINALIZE THOSE AND UM, MAYBE LOOK AT PROJECTS OTHER THAN GENERAL FUND.

WHAT I TALKED ABOUT TODAY WAS THE GENERAL FUND .

HOW OFTEN DOES THIS, WELL THAT'S WHAT WE'RE GONNA IS THAT THAT'S WHERE IT'S KIND IN THE PAST WORD, HOW OFTEN AS NEEDED.

OH, OKAY.

THIS IS GONNA BE AT LEAST UP FRONT GETS CAUGHT UP, UM, THIS YEAR AND THEN FOR NEXT YEAR, DEADLINE ASSOCIATED.

UM, SO I'M GONNA LOOK TO YOU, SARAH, TO LET US KNOW YOUR AVAILABILITY BECAUSE I KNOW YOUR SCHEDULE IS DIFFERENT.

UH, MIKE, YOU'RE TIRED.

.

IT'S NOT, IT'S YOURS THAN ALL I'LL TELL YOU.

I, I DO LIKE THE CONCEPT OF US MEETING ON THE SAME DAY AS COUNCIL, UM, LIKE TODAY MM-HMM .

THIS.

UM, I CAN, IT DOESN'T ALL NEED TO BE ABOUT ME, BUT I JUST, I, I KNEW, I MEAN, INTO THIS I WOULD HAVE TO BE FLEXIBLE AS WELL.

BUT, UM, IN GENERAL, I'VE TALKED TO MIKE ABOUT THIS A FEW TIMES.

I REALLY LIKE THE IDEA OF US TRYING TO COMPOUND A LOT OF OUR MEETINGS THAT WE HAVE TO GO TO ON THE SAME DAY.

UM, IF, IF WE CAN FIT IT.

SO, UM, I LIKE THREE TO FIVE O'CLOCK ON THE SAME DAYS AS COUNCIL.

UM, BUT I'M, I'M UP TO OTHER RECOMMENDATIONS AS WELL.

AND I THINK THAT THIS IS ONLY OUR SECOND TIME DOING CIP MM-HMM .

SO BECAUSE IT WAS OUR FIRST TIME LAST YEAR, WE SPENT A LOT OF TIME, UM, WE MET WITH THE DIRECTORS FIRST AND THEN WE STILL HAD TO CONFIRM.

SO THERE WERE VERY LONG MEETINGS.

YEAH.

I DON'T ANTICIPATE THESE BEING VERY LONG SINCE THEY LOOK TO BE A LOT MORE STRUCTURED.

UM, SO IF WE HAVE 'EM ON THE SAME DAY AS COUNCIL MEETINGS, WE'RE NOT ALWAYS GOING TO CANCEL WORK SESSIONS.

WORK SESSIONS AT FIVE 30.

SO WE COULD POTENTIALLY DO LIKE 3, 5 30 OR FIVE 30 OR FOUR TO FIVE OR SOMETHING LIKE THAT.

I, I WOULD AGREE WITH FOUR TO FIVE INITIALLY BECAUSE AT THE TIME BARRIERS WERE AT WITH THE BUDGET

[00:50:02]

WE JUST DO IT THE SECOND, FOURTH.

THAT'S WHAT I WAS THINKING.

WE, WE DO A COUPLE OF MONTHS AND WE GET, I THINK THAT'S A GOOD, IS A GOOD TIMING.

FOUR TO FIVE.

YOU THINK AN HOUR'S GOOD FOR SPRING? WE'RE DOING IT TWICE.

YEAH, IF YOU START AT FOUR, IT GIVES US THE, BECAUSE THE WORKSHOP IS USUALLY AT WHAT, 5 35? SO FOUR.

IT DRIVES OUT THE BIT APPROACH.

I'M, I'M OKAY WITH THAT.

I JUST NEED TO MAKE SURE WE HAVE, WELL WE CAN, I CAN SEND OUT THE COST INFORMATION, MAKE DECISIONS, GET INTO IT AND START THROUGH THIS.

I MEAN, I THINK IT'S GONNA MOVE FORWARD PRETTY METHODICALLY, BUT WE GET IT IN AND GET IT STARTED, GET AHEAD OF THE GAME.

I'M GOOD.

I'VE ONLY GOT THREE YEARS, SO I'M READY.

WE'RE ALL SET.

SO, SO FOR THE NEXT COUPLE OF WEEKS, FOR THE NEXT MONTH, LET'S SCHEDULE FOUR TO FIVE.

BUT OUR SEASONAL COUNSEL IT FIRST BE, IF THERE'S REALLY NOTHING FOR US TO DO, THEN WE'LL S STRETCH IT BACK OUT.

ANYTHING ELSE? RIGHT.

COVERED A LOT.

AND WE'LL LOOK OVER THE, TAKE THE, UH, PROPOSED RULES AND PROCEDURES THAT BRETT PUT OUT THERE.

UH, MAYBE A LITTLE MORE FORMAL THAN WE NEED TO BE, BUT WE'LL, UH, READ, MAKE THIS COMMENT, UH, THAT, THAT IT'S AN AD HOC COMMITTEE OF THREE, SO WE'LL COMPLY WITH THE, THE OBJECTIVES AS COUNSEL HAS SAID, BUT IT DOESN'T HAVE TO BE AS FORMAL.

I SCAN THROUGH IT AND I I AGREE.

WE'LL TALK ABOUT THAT.

I HAVE QUESTIONS.

ONE SUBJECT.

I THINK WE COVERED TWO IN ONE OF MY QUESTIONS.

THE PRESENTATION.

OKAY.

I'LL INCLUDE FOR ALL QUESTIONS.

AGAIN, I THINK SARAH WOULD SECOND WE HAVE TO STUDY.

OKAY.

NOBODY ELSE GOT ANY QUESTIONS? GREAT JOB.

I APPRECIATE IT.

I THINK IT, I THINK WE LIKE IT.

ALL THE AGENDA ITEMS AND OUR AD HOC COMMITTEE, 5 52 ALL.