Jul 20, 2022 BAYTOWN AREA WATER AUTHORITY MEETING

MOTION CARRIES UNANIMOUSLY.

OPPOSED LIKE SIGN.

UM, NEXT WE'LL CONDUCT

[a. Conduct a public hearing concerning the Baytown Area Water Authority Fiscal Year 2022-23 Proposed Budget.]

A PUBLIC HEARING CONCERNING THE AUTHORITIES FISCAL YEAR 20 22 23 PROPOSED BUDGET.

THE PUBLIC HEARING TODAY IS BEING HELD FOR THE PURPOSE OF GIVING ALL INTERESTED PERSONS THE RIGHT TO EXPRESS THEIR VIEWS REGARDING THE SUBJECT OF THE PUBLIC HEARING.

EVERYONE DESIRING TO BE A PART OF TODAY'S HEARING SHOULD HAVE EITHER SIGNED THE APPROPRIATE LIST IN THE FOUR YEAR OR EMAILED THE CITY CLERK PRIOR TO THE POSTED TIME OF THIS MEETING.

EACH PARTICIPANT SHALL GIVE HIS HER NAME AND ADDRESS IN ORDER TO PROVIDE A PROPER RECORD OF THIS HEARING.

THE RULES ALLOW EACH PERSON THREE MINUTES TO PRESENT INFORMATION.

HOWEVER, I ENCOURAGE EVERYONE TO BE AS BRIEF AND TO THE POINT AS POSSIBLE.

IF YOU ARE A GROUP OF PERSONS WISHING TO ADDRESS THE COUNCIL ON THE SAME SUBJECT, PLEASE SELECT A SPOKESPERSON TO PRESENT THE INFORMATION.

AND IF ANYONE HAS ANY QUESTIONS, PLEASE DIRECT THEM TO ME.

IT IS NOW 4:32 PM AND I NOW CALL TO ORDER THIS PUBLIC HEARING CONCERNING THE BAYTOWN AREA WATER AUTHORITY FISCAL YEAR 20 22 23.

PROPOSED BUDGET.

I WOULD NOW LIKE TO REQUEST THAT STAFF SUMMARIZE THE SUBJECT OF THIS PUBLIC HEARING.

THANK YOU MADAM PRESIDENT.

THIS IS THE PROPOSED BUDGET FOR THE YEAR 2223.

IT IS EXACTLY AS PRESENTED TO YOU AT YOUR LAST MEETING WITH NO AMENDMENTS.

UM, I ASSUME NO ONE SIGNED UP TO NO MA'AM.

SPEAK.

WILL CONSIDER A RESOLUTION ADOPTING THE AUTHORITIES' PROPOSED BUDGET.

SO THERE BEING NO ONE DESIRING TO SPEAK, I NOW CLOSE THIS PUBLIC HEARING CONCERNING THE BAYTOWN AREA WATER AUTHORITY FISCAL YEAR 20 22 23 PROPOSED BUDGET.

UM, NEXT WE

[b. Consider a resolution adopting the Baytown Area Water Authority's Fiscal Year 2022-23 Proposed Budget.]

DO I HAVE A MOTION? I MOVE SECOND.

MOTION.

A SECOND QUESTIONS OR DISCUSSION? MY ONLY COMMENT BASED ON THERE'S NO CHANGES 'CAUSE WE LOOKED AT IT FAIRLY CLOSELY BEFORE.

UH, I DON'T HAVE ANY QUESTIONS.

NO QUESTIONS HERE.

NO QUESTIONS? MM-HMM.

UM, ALL THOSE IN FAVOR SAY AYE.

MOTION CARRIED UNANIMOUSLY.

OPPOSED? LIKE SIGN.

UH, WE'LL MOVE TO SECTION

[a. Consider a resolution awarding an Annual Mechanical Services contract to IPS Pump Services, Inc., for maintenance and repairs at water treatment facilities.]

THREE OF THE AGENDA AND CONSIDER A RESOLUTION AWARDING AN ANNUAL MECHANICAL SERVICES CONTRACT TO IPS PUMP SERVICES FOR MAINTENANCE AND REPAIRS AT WATER TREATMENT FACILITIES.

ALL RIGHT.

FIRST AND FOREMOST, I WOULD LIKE TO GREET OUR BOARD PRESIDENT.

HONOR AND SALUTATION IS YOU AS WELL AS HONOR TO OUR BOARD.

IT'S A PLEASURE TO SERVE WITH YOU.

ALL RIGHT.

THIS ITEM IS TO CONSIDER AN ORDINANCE AWARDING AN ANNUAL MECHANICAL SERVICES CONTRACT TO IPS PUMP SERVICES FOR MAINTENANCE AND REPAIRS AT OUR WATER TREATMENT PLANTS.

THIS PROPOSED ORDINANCE AWARDS THE ANNUAL MECHANICAL SERVICES CONTRACT FOR MAINTENANCE AND REPAIRS FOR WATER TREATMENT PLANTS IN THE AMOUNT NOT TO EXCEED $300,000.

THE SCOPE OF THIS CONTRACT CONSISTS OF REPAIR AND REPLACEMENT OF PUMPS, MOTORS, AND OTHER ASSOCIATED MECHANICAL EQUIPMENT REQUIRED IN THE OPERATION OF BOTH BAYTOWN AREA WATER AUTHORITY WATER TREATMENT PLANTS.

BAA WILL UTILIZE THIS CONTRACT TO REPAIR WATER INFRASTRUCTURE WHERE THE AGE MATERIAL FUNCTIONALITY AND OR REPAIR HISTORY WARRANT REPAIR OUR REPLACEMENT.

THIS CONTRACT WORK IS COMPLETED VIA WORK ORDER AUTHORIZATION AND ALSO INCLUDES AN ON-CALL RESPONSE REPAIRS TO ADDRESS ANY EMERGENCY WORK THAT IS NEEDED.

THIS CONTRACT WILL POTENTIALLY HELP TO EXPEDITE THE TIMEFRAME FOR THE COMPLETION OF CRITICAL PUMP REPAIR WORK BY ELIMINATING THE NEED TO ATTAIN THREE QUOTES ARE CALLED AN EMERGENCY MEETING.

STAFF RECOMMENDS APPROVAL FOR THIS PROJECT.

DO I HAVE A MOTION? SO MOVE SECOND QUESTIONS OR DISCUSSION? A COUPLE OF COMMENTS MAYBE.

UM, THERE WERE THREE BIDS.

THIS WAS THE LOWEST.

UM, AND WE'VE HAD INTERACTIONS WITH THIS COMPANY IN THE PAST.

YES SIR.

AND THIS IS FOR BOTH LOCATIONS? YES SIR.

IT IS.

AND THEY WILL SERVICE ALL PUMP REPAIRS FOR BOTH LOCATIONS.

YES SIR.

[00:05:01]

GOT IT.

FOR THAT ANNUAL YEAR.

THAT'S ALL I HAVE MADAM.

ALRIGHT, ANY OTHER QUESTIONS? NO QUESTIONS.

ALL THOSE IN FAVOR SAY AYE.

MOTION CARRIES UNANIMOUSLY.

OPPOSED? LIKE SIGN.

WE WILL CONSIDER A RESOLUTION AUTHORIZING CHANGE ORDER NUMBER TWO WITH LI CONSTRUCTION COMPANY FOR THE BAYTOWN AREA WATER AUTHORITIES, FRITZ LANAM WATER TREATMENT, PLANT FILTER, AIR SCOUR IMPROVEMENTS PROJECT.

[b. Consider a resolution authorizing Change Order No.2 with LEM Construction Company, Inc., for the Baytown Area Water Authority's Fritz Lanham Water Treatment Plant Filter Air Scour Improvements Project.]

GOOD AFTERNOON.

ANDREA BRINKLEY WITH THE PUBLIC WORKS AND ENGINEERING DEPARTMENT.

OUR CAPITAL IMPROVEMENT DIVISION BEFORE YOU IS A CHANGE ORDER THAT ADDRESSES SOME OF THE DAMAGES THAT WERE CAUSED BY THE WINTER STORM URI.

SO DURING THAT STORM WE HAD SOME DAMAGE TO SOME OPERATING VALVES IN OUR GROUND STORAGE TANKS.

SO THIS CHANGE ORDER IS ADDRESSING THE CHANGE OUT OF FOUR VALVES AT TWO OF THE THREE GROUND STORAGE TANKS.

WE HAVE AN ONSITE CONTRACTOR NOW WHO'S WORKING ON THE FILTER SCOUR PROJECT.

THIS IS RELATED WORK.

THE BIDDING ENVIRONMENT AT THIS TIME IS VERY, VERY TOUGH AND THIS CONTRACTOR DOES REALLY VERY GOOD WORK.

SO THIS CHANGE ORDER IS BEING PROPOSED TO ADD TO THE FILTER SCOUR PROJECT FOR LIKE WORK.

THE VALVES WERE BROUGHT TO YOU FOR PURCHASE IN JUNE.

SO THOSE VALVES HAVE NOW STARTED TO BE DELIVERED TO THE SITE.

SO THE TIME IS NOW TO ACT AND WE HAVE A CONTRACTOR THAT'S PROVIDED A FAIR PRICE FOR THE WORK.

IT'S COMPLICATED WORK.

THEY HAVE TO DO SOME LINE STOPS, STOP THE WATER, CHANGE OUT THESE LARGE VALVES AND THEN PUT THAT TANK, UH, AND OPERATING, UH, BACK TO BACK INTO SERVICE.

SO THIS WORK WILL BE PERFORMED ALONGSIDE SOME OF THE FILTER SCOUR WORK.

WE'VE IDENTIFIED THAT THERE'S CERTAIN GAPS IN THE SCHEDULE WITH THE CONTRACTOR AND THE MOBILIZATION IS LESS BECAUSE THAT CONTRACTOR'S ALREADY ON SITE.

SO THIS CHANGE ORDER IS AN AMOUNT OF 559,281 AND 58 CENTS AND STAFF RECOMMENDS APPROVAL.

DO I HAVE A MOTION? I MOVE.

SECOND MOTION AND SECOND QUESTIONS DISCUSSION.

UM, THE ONLY QUESTION I GOT IS HOW'D YOU COME TO THE, UM, HOW DO YOU COME UP WITH YOUR FIGURES THAT IT WAS A FAIR PRICE SINCE YOU HAD YOUR UH, CURRENT CONTRACTOR ON SITE? SO WE HAVE, UH, ENGINEERS ON BOARD THAT HAVE DESIGNED THIS.

THEY'VE TAKEN OTHER LIKE WORK AT OTHER FACILITIES.

SO THERE'S SEVERAL PLANT PROJECTS GOING ON IN THE HOUSTON METRO AREA.

MM-HMM .

ALL WITH THESE LARGE VALVES LINE STOP PRICES THAT WERE IN THE LAST THREE MONTHS.

AND THIS CONTRACTOR'S PRICE WAS BASICALLY A PARALLEL ESTIMATE WAS PREPARED TO VET THIS PRICE.

SO, UM, SO SINCE WE WE'D ORDERED THE VALVES A WHILE BACK, HAVE WE GOT THE VALVES HAVE, HAVE THEY MADE IT? YES.

AND THEY'RE ON SITE? YES.

JUST WONDERED, AT THAT TIME WE KNEW WE WERE GONNA CHANGE 'EM.

IS IT, DOES IT TAKE LIKE THAT LONG TO DO THE BID PROCESS? WELL THE, THE VALVES WE WERE VERY WORRIED ABOUT MM-HMM .

THE LEAD TIME FOR THOSE.

YEAH.

AND WE CHOSE A VENDOR THAT HAD A BETTER SCHEDULE.

RIGHT.

BUT IT'S STILL SOMETIMES UNCERTAIN WHETHER OR NOT YOU'LL BE ABLE TO GET THOSE VALVES SO RIGHT.

BEING THAT IT WAS JUNE WE'RE HERE IN JULY MM-HMM .

GIVEN THAT TIME SO RIGHT.

WE, IF IT HAD, IF THE VALVES HAD NOT BEEN THERE, POTENTIALLY WE MIGHT'VE WANTED TO WAIT TILL AUGUST, BUT WE DIDN'T REALLY WANNA WAIT LONGER BECAUSE WE WANNA COMPLETE THE WORK BEFORE THE NEXT COLD SEASON.

THAT REALLY LEADS INTO MY QUESTION.

YOU KNOW, 559,000 IS A LOT OF MONEY FOR A CHANGE ORDER, BUT YOUR EXPLANATION SOUNDS VERY REASONABLE.

THANK YOU SIR.

AND MY QUESTION IS REALLY KIND OF RHETORICAL I THINK, BUT I, YOU KNOW, TYPICALLY, HOW SHOULD I PHRASE THIS? TCEQ DOESN'T JUST LET YOU DO A CHANGE ORDER FOR ANYTHING.

AND SO I'M ASSUMING THAT WE ARE CATEGORIZING THIS AS, UH, UNFORESEEN CIRCUMSTANCES OR EMERGENCY, UH, SOMEHOW TO FIT WITHIN THE BOUNDARIES OF THE, UH, OF THE TCEQ REQUIREMENTS.

YEAH, THE VALVE PROCUREMENT WAS UNDER AN EMERGENCY I BELIEVE AND THIS WORK IS CONSIDERED EXTREMELY URGENT WORK, OTHERWISE THIS WORK PROBABLY WOULD NOT BE ABLE TO BE PERFORMED.

SO IT DOES HAVE TO DO WITH OUR DRINKING WATER SYSTEM.

WE HAD SOME FAILURES, WE HAD SOME DOWNTIME NOT DUE JUST TO THESE VALVES, BUT DUE TO THE DAMAGE WE WANNA MAKE SURE THAT WE CAN OPERATE THEM.

SO.

AS I SAID, IT WAS RHETORICAL .

ALRIGHT, UM, THANK YOU.

IF THERE IS NO FURTHER QUESTIONS OR DISCUSSION, I CALL FOR THE VOTE.

ALL THOSE IN FAVOR SAY AYE.

AN UPDATE REGARDING THE AUTHORITIES FILTER SCOUR IMPROVEMENTS PROJECT.

OPPOSED LIKE SIGN MOTION CARRIED UNANIMOUSLY.

UM, NEXT WE'LL RECEIVE

[a. Receive an update regarding the Baytown Area Water Authority Filter Scour Improvements Project.]

ALL RIGHT.

UM, FOR THOSE OF YOU THAT ARE A BIT NEW, UH, TO THE BOARD OR MAYBE JUST, UM, COMING ON TO THE BOARD IN THE PAST, WE'VE DONE SOME UPDATES FOR OUR CONSTRUCTION PROJECTS, ALLOWS YOU TO SEE THE WORK THAT'S BEING PERFORMED AND

[00:10:01]

THIS IS THE FIRST UPDATE THAT WE HAVE FOR OUR FILTER SC IMPROVEMENTS PROJECT.

WE FINALLY HAVE ENOUGH WORK THAT'S BEEN UNDERWAY TO TAKE SOME GOOD PHOTOS AND SO I'D LIKE TO PRESENT THOSE TO YOU JUST AS KIND OF AN OVER, UH, AN OVERVIEW OF THE WORK.

SO JUST A COUPLE LITTLE BULLET POINTS HERE.

THE FILTER SC PROJECT STARTED OUT AT 4.9 MILLION.

WE HAD ONE SMALL CHANGE ORDER APPROVED TO CHANGE OUT SOME VALVE MANUFACTURERS.

THAT'S JUST ENCAPSULATED HERE.

AND OF COURSE THE CHANGE THAT WE JUST ACTED ON HAS NOT YET BEEN ADDED TO THIS.

BUT THAT TALKS A LITTLE BIT ABOUT THE CHANGE ORDER THAT WE HAD, UH, PRIOR APPROVAL.

AND THEN WE HAVE THE CONTRACT DURATION AT 425 DAYS.

SO BY PERCENTAGE WE HAVE ABOUT ROUGHLY 10% PAID AND BY TIME WE'RE ABOUT 8%.

SO HERE'S A PICTURE OF SOME OF THE WORK.

THIS IS OUR BLOWER PAD.

THAT'S JUST THE PREPARATION, UH, THAT THE CONTRACTOR HAS BEEN WORKING ON.

AND HERE'S THE PAD THAT'S BEEN PLACED.

THIS IS THE, UH, BLOWER BUILDING THAT WAS BEING ERECTED.

SO THIS IS BRAND NEW BUILDING.

YOU CAN SEE THE STRUCTURAL STEEL THERE.

AND THEN IN THE LOWER RIGHT HAND CORNER THAT IS THE HOIST.

SO THAT'S ONE OF THE THINGS THAT ALLOWS US TO CHANGE OUT OUR EQUIPMENT.

THIS NEXT, UH, SET OF SLIDES SHOWS THE NEW DRIVEWAY THAT HAS BEEN PLACED AND BUILT.

SO THAT ALLOWS US A GOOD PAVED, UH, IMPROVEMENT TO DRIVE ON TO ACCESS THAT, UH, BLOWER BUILDING.

AND THEN HERE'S A LITTLE BIT OF THE CHANGE ORDER WORK.

WE WERE, UH, REROUTING A WATER LINE, SO THAT'S JUST SOME OF THE STAFF THAT'S BEEN WORKING, UH, IN THE FIELD.

AND THAT WORK IS COMPLETED NOW.

AND THEN THE UPCOMING WORK, UH, THIS IS TO BASICALLY FINALIZE THE INSTALLATION OF THAT HOIST AND THAT'S THE LOCATION THAT THESE, UM, THESE UNITS ARE BEING PLACED.

BASICALLY JUST A LITTLE SNAPSHOT FROM THE PLAN.

SOMETIMES IT'S HARD TO ENVISION WHAT IS GOING TO BE PLACED WHEN YOU HAVE THE PLANS.

THEN YOU HAVE A HALFWAY, UH, COMPLETED UH, INSTALLATION, BUT THAT, THAT HAS NOW, UH, TAKEN PLACE.

SO SOME OF OUR UPCOMING MAJOR MILESTONES, THINGS THAT WE MIGHT HAVE PICTURES FOR FOR YOU IN THE FUTURE.

THE BLOWERS ARE MAJOR AIR HEADER PIPING AND SUPPORTS THE ACTUAL FILTER AIR SCOUR.

SO THIS IS THE SYSTEM THAT'S GOING TO HAVE ALL THE AIR BUBBLES TO SCOUR THE MEDIA.

THIS MEDIA AND IN SEVERAL LAYERS WILL BE REMOVED AND REPLACED.

SO THAT'S UPCOMING LATER THIS FALL.

AND THEN THE ELECTRICAL TRANSFORMER, WHICH IF YOU CAN IMAGINE WE'RE UPGRADING THE EQUIPMENT, WE'RE NOW UPGRADING A LITTLE BIT OF THE ELECTRICAL.

THIS WAS THE ONLY DAMPER THAT WE REALLY HAD, WHICH WE HAD HOPED THAT IT WOULD COME IN RIGHT AROUND THE FALL.

BUT WE HAVE BEEN TOLD THAT A LOT OF THE MATERIAL DELAYS ARE CAUSING THIS TO COME IN IN MAY OF 2023.

SO WE ARE WORKING A PLAN WITH THE ENGINEERS TO REVIEW THE ELECTRICAL AND SEE IF WE CAN GO WITH THE EXISTING TRANSFORMER THAT WE HAVE.

WE HAVE INITIAL HEADS UP THAT WE HAVE, YES, THAT WE CAN DO THAT, BUT WE SURE HOPE THAT THIS TIMELINE REDUCES.

SO THAT'S THE LAST SLIDE THAT I HAVE.

DOES ANYONE HAVE ANY QUESTIONS? AND HAS THIS TIMELINE CHANGED? UH, AND YOU MAY HAVE ALREADY SAID IT FROM LAST YEAR.

JUST THE LAST BULLET POINT.

JUST THE LAST ONE? MM-HMM .

IS THAT ALL? YES, MA'AM.

BRING US TO THE MANAGER'S REPORT.

THANK YOU VERY MUCH.

UM, THAT WOULD

[a. The next Baytown Area Water Authority meeting is scheduled for Wednesday, August 17, 2022, at 4:30 p.m., in the Council Chamber located at City Hall, 2401 Market Street, Baytown, Texas 77520. ]

ALL I HAVE TO SAY TONIGHT IS THANK YOU FOR YOUR SUPPORT AND YOUR CONTINUED TRUST IS WE, UH, MEANDER OUR WAY THROUGH THE BUDGET PROCESS AND ONTO THE CITY COUNCIL FOR THAT APPROVAL.

WILL ACTUALLY, UH, A WEEK FROM TOMORROW, WE'LL BE PRESENTING THE CITY'S, UH, ANNUAL BUDGET.

SO JUST THE SEASON.

WE APPRECIATE YOUR TRUST.

AND UM, OUR NEXT MEETING WILL BE AUGUST THE 17TH.

RIGHT HERE.

NO HOLIDAY ASSOCIATED WITH THAT I KNOW OF.