* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:19] AND THEN ALSO SOME [2. TRAINING] TRAINING, KIND OF FAMILIARIZE YOURSELF WITH THE POSSIBLE RULES THAT YOU ALL CAN ADOPT TODAY. AND SO ONCE YOU HEAR THE RULES, YOU'LL KNOW KIND OF WHAT THE PRESIDING OFFICER DOES, WHAT THE VICE CHAIR DOES, AND SO YOU ALL CAN, UM, FIGURE OUT WHO YOU ALL WANT TO MEET. WITHOUT FURTHER ADO, I'D LIKE TO INTRODUCE, UM, LAURA ABARA. SHE IS OUR, OUR CHAIRMAN OF THE AD HOC COMMITTEE THAT YOU ALL HAVE MET. AND, UM, SHE'S HERE TO GIVE YOU A WELCOME AND TELL YOU A LITTLE BIT MORE ABOUT, UH, THE COMMITTEE. YEAH, SO MOST OF YOU HAVE ALREADY HEARD FROM ME DURING THE INTERVIEW PROCESS AND EVERYTHING. UM, HEATHER AND CHARLES, OF COURSE, SEND THEIR BEST. THEY COULDN'T BE HERE TODAY, AND I JUST WANNA THANK EACH OF YOU FOR YOUR TIME AND EVEN FILLING OUT AN APPLICATION AND BEING INTERESTED IN THIS DEPARTMENT. UM, I HAVE A FUR BABY MYSELF, AND THEN I, I, AS SOON AS I SEE ANIMALS OUT THERE WITHOUT OWNERS OR WALKING AROUND THE YARD, I'M LIKE HUNTING DOWN THEIR OWNERS. AND SO, UM, IT, IT'S A PASSION FOR ME. I'M ACTUALLY A NEW DOG OWNER. UM, I HAD THEM GROWING UP, BUT UM, I JUST GOT ONE LIKE ABOUT SEVEN YEARS AGO. UM, MY NIECE AND NEPHEW WHO ARE BOTH AIR FORCE, THEY'RE LIKE, CAN YOU TAKE CARE OF OUR DOG WHEN WE'RE IN BOOTCAMP? I'M LIKE, SURE. SEVEN YEARS LATER, , I STILL HAVE HER. UM, SO, BUT SHE'S A JOY AND I KNOW THAT THE WORK THAT YOU ALL WILL DO IS GOING TO IMPACT OUR COMMUNITY. AND ONE OF THE THINGS THAT EACH OF YOU, UM, ADDRESS THROUGHOUT, UM, OUR CONVERSATION IN THE INTERVIEW PROCESS IS THE RURAL NEED FOR EDUCATION. UM, EDUCATING OUR, UM, PET OWNERS, WHATEVER, I MEAN, WHETHER THEY GET A DOG, A CAT, A BIRD, A SNAKE, WHATEVER IT IS, THEY NEED TO BE EDUCATED ON HOW TO BE, UM, A PET OWNER THAT WILL HAVE A LASTING RELATIONSHIP, NOT JUST FOR THEM, BUT THEIR PETS AS WELL. AND, UM, SO I KNOW WHATEVER ISSUE COMES BEFORE YOU, YOU, YOU WILL BE GIVING IT YOUR FULL ATTENTION AND THAT'S EXACTLY WHAT WE WANT. UM, SO I WANTED TO MAKE SURE THAT TONY AND, AND THE REST OF HIS STAFF WAS HERE, BECAUSE SOME OF YOU MAY NOT HAVE DIRECT INTERACTION WITH THEM ON A DAY-TO-DAY BASIS. SO I WANTED YOU ALL TO KNOW WHO THEY ARE, WHO YOU'LL BE WORKING WITH OR HEARING FROM, FROM TIME TO TIME. AND I WANT Y'ALL TO FEEL COMFORTABLE IN BRINGING UP ISSUES WITH THIS COMMITTEE. UM, TOPICS THAT MAYBE WE HADN'T DISCUSSED BEFORE, NEW THINGS THAT YOU'RE SEEING OUT IN THE COMMUNITY AND WHO KNOWS, THERE MIGHT BE AN OPPORTUNITY TO HAVE, UM, COMMUNITY INTERACTION AS WELL, INVITING SOME OF THE COMMUNITY INTO YOUR MEETINGS TO DISCUSS CERTAIN TOPICS THAT WILL BE ABLE TO HELP YOU KIND OF STRATEGIZE YOUR GOALS MOVING FORWARD. UM, SO I'M JUST, UH, LOOKING FORWARD TO SEEING ALL OF YOU WORK TOGETHER, UM, AND, AND JUST SEEING WHAT YOU CAN DO TO BETTER, UM, OUR COMMUNITY WHEN IT COMES TO ANIMAL WELFARE AND OF COURSE, UM, RESPONSIBLE PET OWNERSHIP. SO THANK YOU ALL FOR BEING HERE. I'M NOT GONNA STAY THROUGHOUT THE WHOLE MEETING, I JUST WANTED TO BE HERE. JUST KIND OF WELCOME Y'ALL AND, AND JUST KIND OF GIVE Y'ALL YAY COMMITTEE . SO THANK YOU. THANK YOU. ALRIGHT, SO, UM, NOW THAT THE NEXT PART OF YOUR AGENDA IS JUST SOME TRAINING. SO FIRST WE'RE JUST GONNA KIND OF GO OVER SOME OF THE SUNSHINE LAWS. UM, AND THE FIRST ONE IS CALLED THE OPEN MEETINGS ACT. SO WHAT IS THE ACT? AND IT IS JUST THE LAW THAT PROVIDES THAT THE MEETINGS OF GOVERNMENTAL BODIES MUST BE OPEN TO THE PUBLIC AND THE PUBLIC MUST BE GIVEN NOTICE OF THE TIME DATE PLACE IN THE SUBJECT MATTER. SO AS YOU SEE, YOU LOOK AT YOUR AGENDA TODAY, IT'LL SHOW EVERYTHING THAT WE'RE DOING TODAY ON THE AGENDA SO THE PUBLIC KNOWS EXACTLY WHAT WHAT WE'RE DOING. UM, WHEN DOES THE ACT APPLY? THIS IS VERY IMPORTANT 'CAUSE IT APPLIES WHEN A QUORUM GATHERS AND DISCUSSES THE OTHER BUSINESS, REGARDLESS IF YOU TAKE A VOTE OR NOT. IT ALSO, IF YOU HAVE, UM, A QUORUM GATHERS TO RECEIVE OR SOLICIT INFORMATION OR ASK QUESTIONS OF ANY THIRD PARTY. SO THE BIG ISSUE THERE IS WHEN IT'S A QUORUM. SO WHAT IS A QUORUM? YOU ARE A SEVEN MEMBER BOARD. SO WHEN FOUR OF YOU ARE TOGETHER, THAT MEANS THAT YOU HAVE A QUORUM AND THAT THE ACT WOULD APPLY. AN INTERESTING POINT TOO THOUGH, IS IF YOU ARE JUST TALKING, THE TWO OF YOU ARE TALKING AND THEN TWO MORE TALK, AND THEN YOU [00:05:01] ALL TALK. THERE'S SOMETHING CALLED LIKE A, A WALKING QUORUM. SO TWO OF YOU TALK AND THEN THAT PERSON TALKS TO ANOTHER PERSON. THAT PERSON TALKS TO ANOTHER PERSON, ALTHOUGH YOU NEVER MET, THERE'S NO UNITY IN TIME OR PLACE THAT'S STILL A CORNER. SO THAT WOULD BE A VIOLATION OF THE ACT IF IT WAS NOT POSTED. IF YOU'RE HAVING THOSE, THESE SEPARATE MEETINGS, THAT WOULD BE A VIOLATION. SO WINTER GATHERINGS NOT SUBJECT TO THE ACT, AND THAT'S WHEN IT'S A PURELY SOCIAL FUNCTION. SO IF Y'ALL GO OUT AND HAVE A SOCIAL FUNCTION, SO LONG AS YOU DON'T TALK ABOUT PUBLIC BUSINESS AND DO ANYTHING OF THAT NATURE, THAT IS PERFECTLY FINE IF YOU ATTEND, UM, A REGIONAL OR STATE CONVENTION, UM, IF YOU ATTEND A CANDIDATE FORM OR ANYTHING LIKE THAT. AND ALL OF THESE ARE ONLY IF FORMAL ACTION IS NOT TAKEN IN ANY DISCUSSION OF PUBLIC BUSINESS IS PURELY INCIDENTAL TO YOUR GATHERING. SO ANOTHER EXCEPTION THAT THEY ADDED A COUPLE YEARS AGO WAS IF YOU'RE CALLED TO TESTIFY, UH, BEFORE THE, THIS LEGISLATURE EITHER TESTIFY AND COMMENT OR RESPONDING TO QUESTIONS, LEGISLATIVE AGENCY, UM, WHEN AND FOR HOW LONG WOULD MEETING BE POSTED? SO WE HAVE, UM, IT HAS TO BE POSTED HERE AT CITY HALL ON , POSTED INDOORS AND OUTDOORS. IT'S ALSO BE GOTTA BE POSTED ON THE CITY'S WEBSITE. SO ALL YOUR MEETING ARE POSTED ON THE WEBSITE AND IT'S GOTTA BE READILY ACCESSIBLE AT ALL TIMES FOR 72 HOURS PROCEEDING THE MEETING. SO THAT'S THREE DAYS. SO TYPICALLY WE TRY TO GET THOSE OUT TO YOU. SO YOU CAN TAKE A LOOK AT THE AGENDA BEFOREHAND, BUT IT DOES HAVE TO BE PUBLISHED AND POSTED AND MAKE SURE EVERYBODY KNOWS WHAT, WHAT'S GOING ON WITH YOUR COMMITTEE. SO ARE THERE ANY EXCEPTIONS TO THE NOTICE REQUIREMENTS? THERE'S TWO BASICALLY. UM, IF YOU ARE WORKING LATE INTO THE NIGHT AND Y'ALL ARE TIRED AND YOU JUST NEED TO POSTPONE TO ANOTHER DAY, THAT'S AN EXCEPTION, SO LONG AS THAT RECESS AND THAT FAITH. UM, AND ANOTHER ONE IS THERE'S AN EMERGENCY URGENT PUBLIC NECESSITY. AND THAT'S THEN THERE'S SOME REQUIREMENTS OR DIFFERENT REQUIREMENTS. THERE'S AN HOUR NOTICE AND WE HAVE TO GIVE SPECIAL NOTICE TO, SO WHAT MUST BE, UM, ON THE NOTICE, SO YOU'LL SEE ON YOUR NOTICE BEFORE YOU SAY YOU'VE GOT THE DATE, THE HOUR, AND THE PLACE OF YOUR MEETING, ALSO A DESCRIPTION OF EACH ITEM THAT'S GONNA BE DISCUSSED. SO IMPORTANT THING IS THAT WE CAN'T JUST SAY OLD BUSINESS, NEW BUSINESS PERSONNEL MATTERS, WHATEVER THE CASE MAY BE, IT'S GOTTA BE SUFFICIENT ENOUGH TO GIVE THE PUBLIC NOTICE OF WHAT'S GONNA BE DISCUSSED AT YOUR MEETING. SO NEXT QUESTION IS, WHEN CAN YOU START YOUR MEETING? WELL, YOU CAN START YOUR MEETING AT THE POSTER TIME. SO YOU CAN'T START BEFORE, YOU GOTTA WAIT UNTIL THE POSTED TIME AND WHEN A QUORUM IS PRESENT. SO AGAIN, FOR YOU ALL WHEN BEFORE YOU WERE PRESENT AT A POSTED MEETING TIME AND PLACE, AND THEN THE AUTHORITY DELEGATED TO YOU CAN ONLY BE EXERCISED BY A QUORUM OF YOUR MEMBERS. SO THREE PEOPLE TAKING ACTION MEANS NOTHING. WHAT CAN YOU DO IF THE PUBLIC COMES TO YOUR MEETINGS AND A QUESTION'S RAISED? IT'S NOT ON YOUR AGENDA. WELL, THERE'S A COUPLE THINGS YOU CAN DO. SO YOU CAN RESPOND WITH A STATEMENT OF FACTUAL INFORMATION OR RECITE YOUR POLICY ON THAT ISSUE. YOU CAN DIRECT THE PERSON TO STAFF OR YOU CAN OFFER TO PLACE THE ITEM ON THE AGENDA AT A FUTURE. THAT WAY YOU DON'T GET OFF TRACK OF WHAT YOUR AGENDA IS AND THE PUBLIC WILL HAVE NOTICE OF THAT, THAT OTHER SUBJECT SO THEY CAN COME AND VISIT YOU IF THEY DESIRE TO THAT. OKAY? AND THE COMMITTEE RECEIVE A REPORT AT A MEETING REGARDING A TOPIC THAT'S NOT ON THE AGENDA. YES. AND THERE'S CERTAIN EXCEPTIONS TO THAT. OKAY? IT CAN BE IF THE REPORT'S GIVEN BY A CITY'S, UH, STAFF OR COMMITTEE MEMBER, THE REPORTS ABOUT AN ITEM, ABOUT A COMMUNITY INTEREST AND NO ACTION IS TAKEN AND NO POSSIBLE ACTION IS DISCUSSED. SO WHAT IS AN ITEM OF COMMUNITY INTEREST? THOSE ARE THINGS LIKE BANKS OR CONGRATULATIONS, ACKNOWLEDGING SOMEONE THAT MIGHT BE IN YOUR AUDIENCE TALKING ABOUT UPCOMING HOLIDAYS, SOME SORT OF HONORARY RECOGNITION THAT SOMEONE RECEIVED A REMINDER OF MAYBE AN UPCOMING EVENT, UM, INFORMATION ABOUT AN EVENT THAT MAYBE YOU'VE ATTENDED, UM, OR A WORKSHOP OR ANYTHING LIKE THAT. AND JUST ANNOUNCEMENTS OR IMMINENT THREAT. SO CLOSED MEETINGS ALLOWED, THEY ARE, THEY'RE CALLED IN THE OPEN MEETINGS ACT, THEY'RE CALLED EXECUTIVE SESSIONS. AND THERE'S CERTAIN EXECUTIVE SESSIONS THAT ARE ALLOWED FOR DIFFERENT ENTITIES. AND I TRY TO PULL OUT THE ONES THAT I THOUGHT WHAT MIGHT BE MOST APPLICABLE TO ALL. SO ONE OF THEM IS CONSULTING WITH YOUR ATTORNEY. SO IF YOU'RE TALKING ABOUT MAYBE AN ORDINANCE REVISION OR SOMETHING LIKE THAT AND NEED, NEED A LEGAL ADVICE, WE COULD DO POSSIBLY AN EXECUTIVE SESSION, NEITHER IF SOMEONE WAS GOING TO, UM, DONATE PROPERTY, IT MAY BE A GIFT OR TALK ABOUT SECURITY ADVICES AT THE ANIMAL SHELTER. THAT WOULD ALSO BE AN EXECUTIVE SESSION. AND THAT MEANS THE PUBLIC WOULD NOT BE ABLE TO ATTEND THOSE. UM, WERE THE REQUIREMENTS FOR AN EXECUTIVE SESSION, WELL, YOU FIRST HAVE TO MEET IN AN OPEN MEETING. YOU HAVE [00:10:01] TO ANNOUNCE THAT YOU'RE GOING INTO EXECUTIVE SESSION AND YOU HAVE TO ANNOUNCE THE SECTION UNDER WHICH YOU GO INTO EXECUTIVE SESSION. AND THE EXECUTIVE SESSION. YOU GET IN THERE, YOU ANNOUNCE THE TIME AND THE DATE AT THE BEGINNING, THE EXECUTIVE SESSION, AND YOU HAVE TO ALSO HAVE A CERTIFIED AGENDA IF THAT'S APPLICABLE. AND IT WOULD BE APPLICABLE FOR SUCH AS GIFTS OR ANY SECURITY MEASURES. IT WOULD NOT BE APPLICABLE FOR, APPLICABLE FOR CONSULTATIONS WITH THE ATTORNEY. UM, IN OPEN SESSION, YOU'D HAVE TO COME BACK AND OPEN SESSION AFTERWARDS. YOU COULDN'T JUST LEAVE FROM YOUR CLOSED SESSION. YOU HAVE TO GO BACK OPEN SECTION THAT SESSION AND THEN ANNOUNCE THAT PURSUANT TO 5, 5 1 2, NO ACTION WAS TAKEN IN SESSION. ALL YOUR MEETINGS FROM REMEMBER SUNSHINE LAWS, ALL YOUR MEETINGS, ALL YOUR ACTIONS NEED TO BE TAKEN IN THE PUBLIC, SO THE PUBLIC KNOW WHAT. SO THAT'S IT FOR OPEN MEETINGS. THERE'S ALSO SOME TRAINING AND WE'LL TALK ABOUT IT IN A FEW MINUTES THAT YOU'RE REQUIRED TO DO WITHIN 90 DAYS OF YOUR TAKING OFFICE. SO, UM, THERE'S INFORMATION IN YOUR PACKET ABOUT THE WEBSITE IN ORDER TO DO THAT. DO YOU HAVE ANY QUESTIONS EVER ABOUT OPEN MEETINGS OR ANYTHING, PLEASE OR HESITATE TO CONTACT ME. ALSO, TREVOR FANNING IS HERE TODAY. HE'S OUR FIRST ASSISTANT. PLEASE AGREE. AND SO, UM, EITHER ONE OF US WOULD BE GLAD TO HELP YOU WITH ANYTHING. SO THE NEXT TRAINING I WAS GONNA GIVE, IF THERE'S NO QUESTIONS, UM, IS ABOUT O PUBLIC INFORMATION. SO AGAIN, WE'RE TALKING SUNSHINE LAW. SO WE JUST LEARNED HOW THE MEETINGS ALL HAVE TO BE OPEN AND IN THE SUNSHINE ALSO, UM, OUR DOCUMENTS NEED TO BE OPEN IN THE SUNSHINE. SO WHAT IS IT? THE ACT THE ACT IS THE ONE THAT ENSURES THAT EVERY PERSON'S ENTITLED UNLESS OTHERWISE, PRE BY LAW AT ALL TIMES TO COMPLETE INFORMATION ABOUT THE AFFAIRS OF GOVERNMENT AND THIS CASE AS WELL. SO PUBLIC INFORMATION CAN BE ANYTHING THAT'S COLLECTED, ASSEMBLED, OR MAINTAINED FOR GOVERNMENTAL BODY, REGARDLESS OF ITS OWN ACT. SO, UM, WE'VE HAD SEVERAL DIFFERENT, OVER THE YEARS, ROLES LIKE I AM, WE'VE GONE FROM, UH, TAPES TO PAPERS TO, YOU KNOW, ALL SORTS OF THINGS. SO, UM, IT'S IMPORTANT TO RECOGNIZE THAT JUST BECAUSE IT'S NOT WRITTEN ON PAPER, YOU KNOW, MAYBE IT COMES IN YOUR PHONE, MAYBE IT'S AN EMAIL, THAT THAT'S STILL PUBLIC INFORMATION AND IT'S SUBJECT TO DISCLOSURE TO ANY PARTY THAT REQUESTS IT IF THERE'S AN EXCEPTION. SO HOW IS IT ACTIVATED? IT'S REALLY ACTIVATED BY A WRITTEN REQUEST OR FAX OR EMAIL REQUEST TO THE CITY CLERK. SO A WRITTEN REQUEST CAN BE TO ANYBODY. A FAX OR EMAIL WOULD BE TO THE CITY CLERK. AND THEN ONCE RECEIVED, WE HAVE SPECIFIC TIMEFRAMES THAT THE CITY MUST RESPOND OR REQUEST AN AG OPINION. SO IF WE THINK THAT THIS INFORMATION IS MAYBE ABOUT A COMPLAINANT OR SOMETHING OF THAT NATURE, WHICH WE NEED TO DO AN EXCEPTION FOR, WE WOULD NEED TO GET THAT INFORMATION AS SOON AS POSSIBLE. AND, UM, THE CITY'S CLERK'S OFFICE, ANGELA, IS THE ONE THAT ACTUALLY WORKS ON THOSE AND MAKE SURE THAT WE SUBMIT OUR, UM, ARGUMENTS AND EVERYTHING TO THE ATTORNEY GENERAL. AND THE ATTORNEY GENERAL WOULD THEN DETERMINE . UM, THE, UH, ATTORNEY GENERAL WILL BE THE ONE THAT WOULD DETERMINE WHETHER OR NOT THE INFORMATION SHOULD BE DISCLOSED. SO HERE'S THE TRAINING THAT WE JUST TALKED ABOUT A LITTLE BIT. OKAY? SO AGAIN, WITH THE 90 DAYS OF YOU TAKING THE OATH, WHICH IS TODAY, UM, YOU NEED TO COMPLETE THE REQUIRED TRAINING. AND THAT TRAINING IS IN YOUR, YOUR PACKET, UM, HOW TO ACCESS THE WEBSITE. WE GO ON THERE, YOU'LL LISTEN TO THE RECORDING AND IT'LL, UH, AT THE VERY END THEY'LL HAVE YOU, UM, PRINT OUT YOUR CERTIFICATE. AND ONCE YOU GET THAT CERTIFICATE, WE ASK THAT YOU PROVIDE THAT TO THE CITY CLERK'S OFFICE. SO WE'LL HAVE THAT ON FILE TO SHOW THAT IT'S BEING DONE. UM, AND THEN THE ONE THING ABOUT THE OPEN MEETINGS, UH, THE OPEN PUBLIC INFORMATION ACT IS THAT YOU CAN DELEGATE, I THINK MOST OF YOU DID DELEGATE THE AUTHORITY TO, UM, COMPLETE THE COURSE TO ANGELA JACKSON, OUR CITY CLERK. SO, UM, THAT WAS, YOU JUST WANT GO AHEAD AND BE AN OVERACHIEVER AND LISTEN TO THAT. IT'S ALSO ON THE WEBSITE AND YOU'RE WELCOME TO. SO THAT'S ALL WE HAVE ABOUT OUR OPEN GOVERNMENT. THE LAST ONE IS, UH, TRAINING, LIKE ELECTRONIC COMMUNICATIONS. UM, IN 2017, THE CITY COUNCIL ADOPTED A POLICY ABOUT EMAILS. UM, BECAUSE EMAILS ARE, AS WE LEARNED BEFORE, THAT'S SOME INFORMATION THAT PEOPLE HAVE THAT WE OFTEN GIVE TO EACH OTHER, UM, TO CONVEY DIFFERENT THINGS THAT MIGHT BE HAPPENING, GET YOUR MEETING NOTICES AND THINGS OF THAT, THAT, SO IT'S ALSO GONNA BE SUBJECT TO PIA. IT'S GOTTA BE TIMELY GATHERED. 'CAUSE IF WE HAVE ANY EXCEPTIONS, WE NEED TO MAKE SURE WE GET THOSE TO THE AG. UM, AND SUBJECT TO OUR RECORDS, DETENTION POLICY. SO CITY COUNCIL'S POLICY AND, UM, 2000 STATED, WE MADE, UM, COUNSEL SAID THAT WE NEEDED TO GO AHEAD AND HAVE, UH, EMAILS FOR ALL OF OUR BOARDS AND COMMISSIONS. SO IN YOUR PACKET TODAY, YOU'LL FIND SOME, UM, INSTRUCTIONS OF HOW TO ACCESS THAT EMAIL AND TO CHANGE YOUR PASSWORD SO THAT YOU KNOW WHAT THAT IS. SO ANY WRITTEN THINGS THAT [00:15:01] ARE TRANSFERRED, TRANSMITTED ELECTRONICALLY ARE GONNA BE SENT TO THAT EMAIL ADDRESS RATHER THAN TO PRIVATE ACCOUNTS. BECAUSE WHAT HAPPENS IN A PRIVATE ACCOUNT, IF YOU SEND IT TO A PRIVATE ACCOUNT AND SOMEBODY ASKED FOR THE LEGAL RECORDS INFORMATION, WE DON'T WANNA BE GOING THROUGH ALL YOUR PRIVATE STUFF TO FIGURE OUT WHAT IS WHAT ISN'T. SO THIS WAS A VERY CLEAN WAY THAT COUNCIL THOUGHT WOULD BE GOOD TO, YOU KNOW, PUBLIC BUSINESS IS PUBLIC, PRIVATE BUSINESS IS PRIVATE, THE TWO SHALL NOT INTERTWINE. SO THAT'S WHY, UM, THIS POLICIES HEARING. SO, UM, AGAIN, YOU'VE BEEN ASSIGNED AN EMAIL ACCOUNT. HAVE YOU SEEN, UH, CORRESPOND TO CITY RELATED BUSINESSES? YOUR, YOUR AGENDAS AND THINGS LIKE THAT WILL BE SENT TO YOU AFTER MOMENT. UM, GENERALLY RECORDS RETENTION PERIOD FOR ALL EMAILS, AS LONG AS THEY'RE ADMINISTRATIVELY VALUABLE. AND WHO GETS DETERMINE THAT? THAT'S, THAT YOU ALL DETERMINE IF YOU NEED THAT OR ANYMORE WE NEED THAT OR NOT. SO THAT IF THEY'RE NOT, GO AHEAD AND DELETE THOSE THAT YOU THINK ARE NECESSARY. HAVE TO WARN YOU THAT WITHIN 90 DAYS THERE IS AN AUTO LINK FUNCTION AND SO THEY WILL BE AUTOMATICALLY DELETED. SO IF THERE'S AN EMAIL THAT YOU THINK IS IMPORTANT THAT YOU WANT TO KEEP, YOU'LL NEED TO PUT THAT IN ANOTHER FOLDER SO IT'S NOT DELETED. SO, UM, AGAIN, YOUR WELCOME PACKAGE TELLS YOU HOW TO LOG IN AND ACCESS YOUR PASSWORD AND CHANGE YOUR PASSWORD. AND IF YOU HAVE ANY QUESTIONS, YOUR WORKING HOURS, YOU CAN CALL, UM, TO JACKSON. THERE'S YOUR PHONE NUMBER, IT'S ALSO YOUR PACKET. AND AFTER HOURS, IT'S ITS STAFF THAT WE TO ASSIST TO. THAT'S ALL I HAD ON EMAIL POLICY. ANY QUESTIONS? ALL RIGHT, SO NEXT WE'RE GONNA DO A QUICK OVERVIEW OF YOUR COMMITTEE. SO YOUR COMMITTEE IS A VERY IMPORTANT COMMITTEE. UM, IT'S STATUTORILY CREATED AND UNDER THE STATUTE WE HAVE TO HAVE A LICENSED DEBT, A MUNICIPAL OFFICIAL, UM, A PERSON TO WHOSE DUTIES TO INCLUDE THE DAILY OPERATIONS OF THE ANIMAL SHELTER ANIMAL WELFARE ORGANIZATION REPRESENTATIVE. AND THE CITY HAS ADDED THREE INTERESTED BECAUSE THINK IT'S IMPORTANT, VERY IMPORTANT TO GET, MAKE SURE WE HAVE A CITIZEN INPUT TO WELL, SO, UM, THE CHIEF PLACE OR HIS DESIGNEE, SO THAT BE, AND THEN ALSO JAMES GARCIA WOULD BE OUR DESIGNEE. SO TERM AND TENURE. SO IN THE UPCOMING UH, COUNCIL MEETING, WE'RE GONNA SUGGEST, UH, WITH RECOMMENDATION, SEE WHAT HAPPENS. THE TERMS ARE SET THAT YOUR TENURE IN THE TERM IS A LENGTHY USE SERVE. SO, UM, SINCE YOU ALL WERE JUST, UM, APPOINTED, WE'RE GOING TO TRY TO SEE IF WE CAN GET YOUR TERM EXTENDED PER YEAR SO YOU'RE NOT JUST SERVING LIKE A COUPLE MONTHS. SO YOU'RE ACTUALLY GONNA EXTEND IT A YEAR IN A MONTH OR TWO YEARS IN A COUPLE MONTHS. SO THAT WAY YOU GET INTO THE COMMITTEE, YOU GET GOING, YOU UNDERSTAND WHAT'S GOING ON, ON, AND, UM, WHY IT'S IN CONTINUITY, . SO IN OUR ORDINANCE, UM, IT ESTABLISHES THE PURPOSES OF THE COMMUNITY AND THERE ARE THREE FORMS. SO FIRST IS TO ASSIST ANIMAL SHELTER AND COMPLY WITH APPLICABLE LAW. SECOND IS TO FORMULATE FUTURE ANIMAL CONTROL PLANS, STRATEGY AND EDUCATION. THE LAST IS RECOMMEND. THE LAST COMMITTEE, UM, DID A LOT OF WORK WITH THE ANIMAL CONTROL AND COUNCIL ADOPTED IN 2020. SO THERE'S STILL ALWAYS, STILL WORK TO BE DONE. THERE'S GONNA BE LITTLE FIX HERE AND THERE, BUT THOSE WILL COME BACK TO YOU SO YOU ALL CAN TAKE A LOOK AT THEM AND SEE WHAT YOU'RE, UM, THE COMMITTEE CAN REPORT TO COUNCIL AS NECESSARY TO CARRY OUT YOUR PURPOSES. SO COUNSEL RECOMMENDATIONS TO OUR ADVISORY COUNSEL'S, ONE THAT TAKES ACTIONS. SO, UM, IF THERE'S SOMETHING THAT YOU THINK THEY NEED TO BE AWARE OF OR ANYTHING LIKE THAT, THAT WOULD BE SOMETHING THAT'S ALL I HAD ON. DOES HAVE ANY QUESTIONS. OKAY, SO THE NEXT, WE'RE JUST KIND OF GOING THROUGH THE AGENDA AS YOU CAN SEE. THE NEXT, WE'RE KIND OF UNDER BUSINESS ITEMS NOW, AND WE'RE GONNA TALK ABOUT THE RULES OF THE PROPOSED RULES OF PROCEDURE AND THE RULES OF PROCEDURE FOR ALL OF OUR BOARDS AND COMMISSIONS ARE, UM, SIMILAR TO WHAT COUNCIL DID NOT SEE. THEY'RE ALL VERY, VERY SIMILAR. IN FACT, COUNCIL RULES HAVE BE SO, UM, THIS IS WHAT'S PROPOSED. AND SO, UM, I'LL JUST KIND GO OVER THOSE AND SEE WHAT YOU THINK. UM, AFTER THIS PRESENTATION, YOU'LL BE ABLE TO VOTE ON THOSE RULES AND MOVE FORWARD FROM THERE. SO THE COUNCIL RULES TALK ABOUT WHAT IS A QUO. SO WE ALREADY TALKED ABOUT WHAT'S A QUORUM. A QUORUM IS HOW MANY MEMBERS, FOUR, FOUR MEMBERS. AND THE RULES ALSO PROVIDE THAT YOU WILL HAVE MEETING MINUTES, MINUTES OF YOUR MEETING SO YOU CAN GO BACK AND SEE WHAT'S HAPPENED. AND THE DIRECTOR IS SUPPOSED TO APPOINT SOMEONE FROM HIS STAFF TO TAKE THOSE THINGS. AND, UM, HE DONE. SO I HAVE, UH, MIRIAM HERNANDEZ BE, UH, SHE'S OVER THERE. SHE BROUGHT THE COOKIES AND SHE'S A VERY IMPORTANT PERSON. VERY IMPORTANT. SO SHE'LL BE RECORDING THE, THE MEETING. SO, AND A PERSON OF [00:20:01] CONTACT AS WELL. YES. SO, UM, ALSO WHEN YOU, WHEN YOU WHEN A QUESTION COMES BEFORE THE COMMITTEE, IT'S SUPPOSED TO ONLY CONTAIN ONE SUBJECT. IT'S KIND OF LIKE WHEN YOU GO TO THE VOTING BOX, YOU NEED TO VOTE FOR A AND NOT A AND B, YOU GET TO VOTE ON EACH ITEM SEPARATELY. SO, UM, ALSO THE CHAIRMAN IS THE ONE THAT'S GONNA ESTABLISH THE RIGHT TO THE FLOOR. SO WHEN SOMEONE IS TALKING OUT OF ORDER, THEY WILL, THE CHAIRMAN IS RESPONSIBLE TO CALL THEM OUT BOARD. THERE'S A STAFF LIAISON AND THAT'S, UH, THE DIRECTOR OF HEALTH. SO THAT BE, UM, WE TALKED ABOUT THE SECRETARY ALREADY. UM, THE COMMITTEE CAN, THE RULES SAY THAT THE COMMITTEE CAN SUSPEND THE RULES AS NECESSARY AND ALSO CAN AMEND THE RULES. THEN THE RULES, ALL YOU WOULD NEED TO DO IS IT WOULD BE POSTED ON ANOTHER AGENDA AND UH, IT WOULD JUST TAKE THE MAJORITY OF VOTE OF THOSE PRESENTS. SO THE RULES ALSO PRESCRIBE A CODE OF CONDUCT FOR COMMITTEE MEMBERS, ADMINISTRATIVE OF STAFF, AS WELL AS THE PUBLIC. AND SO THE RULES OF CONDUCT IS BASICALLY ONE OF THE, TO ENSURE THAT THE MANAGEMENT SITTING SOMEONE HAS THE FLOOR, THEY'RE NOT TO BEING INTERRUPTED. UM, TYPICALLY THE CHAIRMAN SHOULD ALLOW EACH PERSON TO SPEAK BEFORE ALLOWING A PERSON TO SPEAK AGAIN. UM, AND ANYONE CAN PRESENT A MOTION TO REQUIRE ENFORCEMENT ORDER OR WHATEVER. UH, ADMINISTRATIVE STAFF WE SUBJECT TO SUSTAIN RULES MUST BE RECOGNIZED BY THE PRESIDING OFFICER TO SPEAK. AND THAT'S ADDRESSING THE ENTIRE COMMUNITY. PUBLIC ALSO IS WELCOME AND INVITED TO ATTEND. THEY BE SUBJECT TO THE RULES. THEY HAVE TO RESTRAIN FROM PRIVATE CONVERSATION OR UNAUTHORIZED REMARKS SO AS TO NOT INTERRUPT, INTERRUPT THE COMMITTEE. AND THEY CAN'T HAVE ANY ATIVE SIGNS OR DISCLOSED VISUAL AIDS UNLESS THEY'RE DOING THAT AS A PRESENTATION TO THE, SO THE MEETING RULES OF ROBERT'S RULES THE ORDER. UM, GENERALLY WHAT WE DO THOUGH IS WE DO ALLOW THE PRESIDING OFFER SIR TO VOTE. SO THAT WOULD BE ONE EXCEPT AND RECOGNIZE THAT ANYBODY THAT WANTS TO COME TO SPEAK, THE PUBLIC COMES, THEY HAVE TO BE RECOGNIZED, JUST LIKE YOU ALL DO BY THE PRESIDING OFFICER PER, THERE'S A PROCEDURE, WHICH IS PUBLIC UNANIM SPEAK AND HAVE TO SIGN UP. THEY'RE GIVEN A THREE MINUTE LIMIT UNDER THE RULES. THEY HAVE TO GIVE THEIR NAME AND ADDRESS IF THEY WANT. THEY CAN, UM, DESIGNATE A SPOKESPERSON IF THEY ALL HAVE SIMILAR THINGS TO TALK ABOUT. EVERY SIMILAR COMMENT. UM, ANDREW DESCRIBES IT. UH, TIME CANNOT BE PASSED TO SOME OTHER PERSON. SO I CAN'T SAY I'M GIVING MY TIME TO TONY AND ANGELA SO DOES, AND SO HIS TIME IS NOW 30 MINUTES, LONGER, LONGER. SO, UM, THE THREE MINUTE LIMIT IS, IS FOR EACH PERSON TO COME AND SEE, UM, REPETITIVE COMMENTS LIKE THAT CAN BE MOVED ALONG BY THE CHAIR SO THAT THE MEETING IS, ONCE YOU HEAR A COMMENT, YOU ALL CAN UNDERSTAND THAT THAT IS, THAT IS SOMETHING THAT THE, THE PUBLIC IS VERY INTERESTED IN, UH, COMMUNICATION DEVICES SUCH AS CELL PHONES. SO IT TO BE TURNED IN POSITION FOR EVERYBODY, UM, OR, OR VIBRATE OR SOMETHING SO THAT IT DOESN'T DISRUPT THE MEETING. AND THEN IF THERE'S ANY ACCUSATION OR CHARGES AGAINST THE EMPLOYEES THAT PROVIDE, THAT WILL PROVIDE THAT, YOU'RE SUPPOSED TO LET TONY KNOW AND TONY . UM, YOU HAVE TWO DIFFERENT TYPES OF MEETINGS. YOU HAVE A REGULAR MEETING AND AS I SAID, YOU ALL ARE STATUTORILY CREATED. SO YOU HAVE A MANDATORY THREE MEETINGS A YEAR, WHICH MEAN YOU CAN'T BE MORE, YOU HAVE TO AT LEAST MEET THREE TIMES A YEAR. AND THEN YOU HAVE SPECIAL MEETINGS, WE'LL CALL THOSE YOUR REGULAR MEETINGS. AND THEN THERE'S SPECIAL MEETINGS. WOULD THOSE BE ANY OTHER TIME THAT YOU ALL WANT TO MEETINGS? SO LIKE TODAY WOULD BE JUST A MEETING AND UM, IF YOU ALL WANT ATTORNEY LATER ON IN YOUR AGENDA, WE BE NEXT. AND SO WE, THE FIRST THREE THAT WE DO, WE'LL CALL THIS REGULAR THIS TIME BECAUSE WE HAVE SUCH A SHORT PERIOD END OF THE, AGAIN, SPECIAL MEETINGS CAN BE CALLED, UM, BY THE THE CHAIRMAN OR BY THE DIRECTOR. AND AS WE LEARNED IN THE PUBLIC INFORMATION ACT, WE HAVE TO PROVIDE NOTICE. SO IT'S, WE CAN'T MEET TOMORROW. WE'VE GOTTA HAVE 72 HOURS BEFORE MEETING. OKAY? AND I QUESTION ABOUT THE MEETINGS WITH OUR THREE MEETINGS NEED TO BE DONE, COMPLETED BY END OF DECEMBER OR FISCAL YEAR, END OF SEPTEMBER. IT SAYS PER YEAR. SO IT'S, SORRY. SO THE RULES PROCEDURE, ALSO TALK ABOUT THE PRESIDING OFFICER AND SOME OF THE DUTIES THAT PRESENTING AFTER I FINISH THIS, UM, WE'RE GONNA VOTE ON THE RULES AND THEN AFTER THAT, UM, WE'RE GONNA VOTE ON THE CHAIRMAN AND A VICE CHAIRMAN. SO THERE'S AN ELECTION OF OFFICERS, THEY'LL SERVE A ONE YEAR TERM AND UM, THEY CALL TO ORDER ALL THE MEETINGS. THEY MAKE SURE THAT WE CONSERVE THROUGHOUT MEETING IF THE CHAIR NEEDS TO LEAVE THE MEETING EARLIER OR SOMETHING. UM, IF IT SUBSTITUTE IN A CHAIR, USUALLY THE VICE CHAIR, VICE CHAIR'S NOT AVAILABLE. SOMEBODY HE SHOULD SOMEBODY ELSE TO SIT IN. UM, THE CHAIRMAN RULES ON ALL ORDER IF THEY HAVE A MOTION AND A SECOND, HE MAKES SURE EVERY STATES THE QUESTION AGAIN TO MAKE SURE EVERYBODY UNDERSTANDS WHAT THEY'RE VOTING ON. AND THEN HE ASKED FOR [00:25:01] CALLS FOR A VOTE. UM, THE CHAIRMAN CAN CALL FOR RECESS, UM, 15 MINUTES TYPICALLY WITHOUT ANY OTHER VOTES. SO IT JUST SEEMS LIKE THE NEEDS WAY LONG OR WE JUST NEED TO TAKE A BREAK. UM, THAT'S SOMETHING THE CHAIRMAN COULD DO. AND THEN IT TALKS ABOUT VOTES. AND THE VOTES. I WILL ASK THAT. UM, IN THE, I I FOUND TODAY AS I WAS REVIEWING THIS, A, A PROBLEM, , NOT REALLY, BUT UM, IN THE VOTES SECTION IT TALKS ABOUT HOW, UM, IT'S A MAJORITY OF THE COMMITTEE ACTUALLY IT'S A MAJORITY OF THOSE PRESENT AT THE COMMITTEE. SO IF WE ADOPT THESE RULES, UM, I WOULD JUST ASK FOR IT TO HAVE THAT, THAT AMENDMENT IN IT TOO. WE SAY IT'S THE MAJORITY OF THOSE PRESENT IN ONE PLACE AND IN ANOTHER PLACE WE JUST SAY IT'S NOT THE MAJORITY OF THE WHOLE COMMITTEE. AND THAT'S IMPORTANT IN CASE YOU JUST HAVE FOUR MEMBERS TO SHOW UP FOR A MEETING AND YOU CAN HAVE A MEETING 'CAUSE THAT'S A QUORUM. BUT TYPICALLY YOU WOULD ONLY NEED OUTTA FOUR, YOU'D NEED THREE DEVOTED THE AFFIRMATIVE TO PASS SOMETHING. BUT IF WE HAD THAT IN THERE, FOUR. SO ANYWAY, I WOULD ASK FOR THAT ONE. SLIGHT, SLIGHT VISION TO GO FORWARD TO MAKE SURE EVERYTHING IS, SO THE AGENDA AGAIN, IS WHAT YOU HAVE BEFORE. YOU ARE REQUIRED TO HAVE IT BY THE, UM, PUBLIC, UH, NO MEETING ACT. UM, IT'S GOTTA BE APPROVED BY THE DIRECTOR. HEALTH. THE CHAIRMAN OR TWO COMMITTEE MEMBERS CAN PLACE ITEMS ON THE AGENDA. REMEMBER WE JUST WANT TWO 'CAUSE WE'RE CONCERNED ABOUT THAT WALKING COURT. WE DON'T WANT SOMEONE GOING AROUND TOO MUCH AND TALKING TO EVERYBODY SAYING, HEY, DO YOU, CAN YOU PLEASE PUT THIS ON THE AGENDA? 'CAUSE THAT'S SOMETHING THAT IS PUBLIC BUSINESS THAT YOU ALL HAVE, UH, CONTROL OVER. SO IT'S JUST TWO MEMBERS. UM, ITEMS ARE DUE 10 DAYS BEFORE THE DATE OF THE THE MEETING. SO FOR THIS MEETING, IT WOULD'VE BEEN LIKE TWO FRIDAYS AGO. NOT LAST FRIDAY, BUT THE FRIDAY BEFORE. AND THAT JUST GIVES US TIME TO MAKE SURE THAT WE HAVE ALL THE BACKUP INFORMATION, EVERYTHING WE NEED PROVIDED TO YOU ON TIME. UM, YOUR RULES PROVIDE THAT. YOU CAN'T READ KIDS THERE SOMETHING THAT YOU'VE ALREADY VOTED ON FOR SIX MONTHS AND THAT'S, UNLESS THAT'S WAIVED BY MAJORITY VOTE. SO YOU ALL CAN STILL DO THAT, BUT IT'S JUST, YOU DON'T WANT THE SAME THING COMING UP AND UP AND UP AGAIN EVERY, EVERY MEETING. SO THIS PRESCRIBES A A WAY THAT YOU CAN CONSIDER IT AGAIN IF, IF YOU DESIRE TO, BUT IT ALSO PRESCRIBES A WAY THAT ONCE VOTED ON, IN HANDED THE DEBATE. MOVE, MOVE FORWARD. YOUR RULES ALSO PRESCRIBED FOR THE ORDER OF THE AGENDA. IT'S ALWAYS A CALL TO ORDER. YOU APPROVE THE MINUTES. YOU HAVE PUBLIC HEARINGS, YOU HAVE BUSINESS ITEMS, YOU HAVE A DIRECTOR'S REPORT IN ADJOURN. AND AGAIN, UM, ITEMS ON THE AGENDA, ANYBODY CAN COME AND SIGN UP TO SEE ON ITEMS ON THE AGENDA. SO IN THE VOTE SECTION, WE DID IT RIGHT IN THIS SECTION. THIS IS WHERE WE SAID IT TAKES A, A PARTY VOTE OF A JOINT MEMBERS PRESENT TO TAKE OFFICIAL ACTION. ALL MEMBERS CAN VOTE ON AN ITEM SUBMITTED TO THE COMMITTEE. AND STAFF MEMBERS WHO ARE NOT ON THE COMMITTEE HAVE NO VOTE. THEY CAN TAKE PART IN DISCUSSION. SO IF YOU HAVE A QUESTION OF TONY OF HOW SOMETHING'S HANDLED, HE CAN CERTAINLY, UM, CHIME UP AND, AND TELL YOU THAT. BUT HE HAS NO VOTING, A VOTING AT ALL THOSE OF YOU AROUND THE TABLE. SO ANY FURTHER QUESTIONS THAT PICTURE IN. OKAY, SO THE NEXT ITEM ON YOUR AGENDA THEN IS TO, UM, TO ACTUALLY [a. Consider approving Rules of Procedure for the Baytown Animal Control Advisory Committee.] CONSIDER APPROVING THE RULE PROCEDURE. SO WHAT I'D LIKE TO DO IS, UM, SINCE WE DON'T HAVE A CHAIR, I WOULD LIKE TO ENTERTAIN A MOTION TO APPROVE THE RULES OF PROCEDURE AS PRESENTED WITH THE AMENDMENT THAT IT ONLY TAKES A MAJORITY OF THOSE PRESENT TO PASS AN ITEM. HAVE A MOTION. MOTION. WE GOT A MOTION? OKAY, A SECOND. ALRIGHT, GREAT. OKAY, SO WE HAVE A MOTION A SECOND. IS THERE ANY COMMENTS OR DISCUSSION OR QUESTIONS? IF NOT, UM, ALL IN FAVOR SAY AYE. AYE. NAY. ALRIGHT, SO YOU ALL NOW HAVE RULES. SO NOW YOU GET TO [b. Consider the election of the Chairperson and Vice-chairperson.] ELECT YOUR CHAIRMAN AND VICE CHAIRMAN. SO I TO ENTERTAIN, UM, NOMINATIONS FOR CHAIRMAN, I'D LIKE TO NOMINATE MS. HOLLOWAY. VERY, VERY ORGANIZED. VERY ORGANIZED. ARE THERE ANY OTHER NOMINATIONS? ? I STILL HAVE IT. OKAY, HEARING NO OTHER NOMINATIONS, UM, LET'S TAKE A VOTE AS MS. HOLLOWAY BEING OUR CHAIRPERSON OF THIS COMMITTEE. ALL IN FAVOR SAY AYE. AYE. AYE. OPPOSED NAY. CONGRATULATIONS. ALL RIGHT, SO NOW YOU GET TO CALL FOR THE VOTE FOR THE VICE CHAIRMAN. SO ALL YOU WOULD HAVE TO SAY IS, UM, NOMINATIONS ARE NOW OPEN FOR THE POSITION OF VICE CHAIR. OKAY? NOMINATIONS ARE NOW OPEN FOR THE VICE CHAIR. ANY NOMINATION AND I, I DO HAVE TO TELL YOU THAT RULES YOU JUST PASSED THE CITY EMPLOYEES CANNOT BE, UH, THERE CHAIRMAN CHAIRMANS. HOW ABOUT BLUE? I A SECOND BLUE. OKAY, SO THERE'S NOMINATION. OKAY. UH, ANY NOMINATION? UH, LET'S SEE. VOTE. [00:30:01] OKAY, WHO WOULD BE IN FAVOR OF LIVING BEING OUR VICE CHAIR? ANYONE? I, YOU HAVE YOUR CHAIR AND VICE CHAIRMAN DOWN. YOU WOULD JUST GO DOWN THE [c. Consider setting any tasks and processes for future meetings.] AGENDA. SO THE NEXT ITEM ON THE AGENDA IS SETTING ANY TASKS AND PROCESSES FOR FUTURE MEETING. SO YOU MIGHT CALL ON STAFF TO SEE IF THEY HAVE ANY IDEAS. UM, I GUESS WE ALL INC. POSSESSIONS, YOU'RE IN THE HEADLIGHTS. COME ON. I HAVE A SUGGESTION. SO, UM, WE'RE LIKE TO PROBABLY DISCUSS AN UPDATE ON THE NEW FACILITY. OH YEAH. SO RIGHT. AND UM, SOMETIME SOON WHEN THE WEATHER CALMS DOWN, OF COURSE I'LL HEAT WHEN'S THAT? YOU WANT TO TRY TO DO, UM, INVITE YOU GUYS OVER TO TOUR THE NEW FACILITY BEFORE OPENING? UM, OF COURSE IF, IF CONSTRUCTION IS, UH, SAFE FOR US TO ENTER, UM, I STUMBLE AROUND IT QUITE OFTEN ACTUALLY. SO I THINK THAT'D BE VERY IMPORTANT FOR, FOR YOU ALL TO SEE WHERE THINGS ARE GOING. I PRETTY MUCH KNOW RIGHT NOW, EVEN THOUGH IT'S A SHELL AND SOME WALLS RIGHT NOW, KNOW WHERE EVERYTHING IS WILL BE. AND UM, I THINK IT WOULD BE EXCITING AND VERY INFORMATIVE FOR US TO, UM, VIEW ALL THIS TOGETHER. DO WE HAVE A PROJECTED OPENING DATE? UM, YES. UM, POSSIBLY END OF DECEMBER. UM, OF COURSE WEATHER PERMITTING, UH, COULD BE END OF UH, JANUARY. ARE THERE BUILDING PLANS THAT SHOW KIND OF WHAT THE LAYOUTS ARE? ARE THOSE KIND OF WRITTEN STONE OR IS THAT SOMETHING THEY, UH, THEY ARE IN STONE, UH, BECAUSE THOSE, THOSE HAVE BEEN APPROVED FOR QUITE SOME TIME. UH, THAT HAD TO BE APPROVED BEFORE CONSTRUCTION STARTED. AND UM, SO WE DO HAVE, SO WE COULD ALSO, I MEAN JUST THROWING THINGS OUT THERE BREAKER, UM, UH, ALSO DISCUSS, UM, AND UPDATE YOU ALL REGARDING OUR ANIMAL SERVICES OPERATIONS, THINGS THAT HAVE CHANGED OVER THE PAST YEAR, YEAR AND A HALF. UM, ALSO VERY IMPORTANT AS WE MOVE FORWARD. AND ALSO TO GIVE AN UNDERSTANDING, UH, OR HELP YOU GUYS TO DETERMINE, UM, WHAT GOOD IDEAS THAT Y'ALL WOULD LIKE TO BRING ALONG TO US AS WELL. I TOLD YOU. UM, THEN AS FAR AS THE NEXT [4. NEXT MEETING] MEETING, IS THAT SOMETHING THE CITY SETS OR WE ALL DECIDE WHAT'S OUR CALENDAR OR HOW DO WE, SO WE WOULD LIKE TO DETERMINE WHAT DAYS WORK WELL BEST FOR YOU. IS THE AFTERNOON, LIKE AT FOUR 30, IS THAT A PROBLEM FOR YOU EARLY ENOUGH TO GET YOU OUT HERE AND NOT BE HERE? YES. OKAY. SO LET'S SAY THE FOUR 30 ALL THE TIME. DO WE ALWAYS BE HERE? THEY TALK ON THE PAPER IT SEEMS LIKE, UH, RIGHT? TYPICALLY WE MEET AT THE HEALTH DEPARTMENT ON WEST DFE. UM, BUT IT WOULD BE TO YOU TO DECIDE, MEET HERE OR, OR THERE. OUR OUR CONFERENCE ROOM THERE IS ABOUT THREE TIMES THIS SIZE. SO IF WE BEGIN HAVING MEMBERS OF THE PUBLIC CROWDED IN HERE, IS THAT TYPICAL THAT THERE'S A LOT PEOPLE SO IS WITH OKAY WITH EVERYTH MM-HMM . YES. VERY CAN. OKAY. UM, DO WE WANT TO TRY TO GET ANOTHER MEETING IN BEFORE SUMMER? SO I THINK SO IF WE HAVE TO HAVE THREE BEFORE THE END OF THE CALENDAR YEAR, WILL JAMIE'S A TEACHER? SO, WELL, I'M, I'M, I'M A REGISTRAR. I DO SCHEDULING OKAY. STUFF FOR THE SCHOOL DISTRICT AND I GO BACK [00:35:01] ON MONDAY, BUT I, YOU KNOW, MY, MY SCHEDULE'S MY OWN. I'M AT A SMALL SCHOOL AND I, SO YOU CAN GET AWAY AT FOUR. I DON'T REALLY HAVE A SUPERVISOR, MY OWN BOSS, SO. OKAY. SO ELSE HAVE A PROBLEM WITH THAT. UM, LET'S SEE. TODAY IS THE 14TH. WE WANNA MAYBE TRY WEDNESDAY EVENING. IS THAT GOOD FOR EVERYONE? JUNE SPEAKING. HOW ABOUT FOUR WEEKS FROM TODAY ON WEDNESDAY. KAREN, DOES THAT GIVE YOU ENOUGH TIME TO DO THE, IS THAT OKAY WITH EVERYBODY? YES. ARE ANY ITEMS THAT YOU, I KNOW I ALREADY TALKED ABOUT VACCINES AND THINGS LIKE THAT, THAT WERE AVAILABLE. SOMETHING WE CAN ADD. MATTER OF FACT, UH, RECENTLY I'VE BEEN TAKING MY HOUSE TO VACCIN. HVS GOT AN EXCELLENT PACKAGE FOR PEOPLE THAT, FOR GO TO A CLINIC I'VE GONE TO MANY TIMES. I CAN'T GET OUT THERE $150. UH, ACTUALLY I'VE HAD A HV HAS A LOW COST. I DON'T KNOW Y'ALL, ANYBODY KNOWS ABOUT IT? I, I'VE BEEN GOING AND IS IT LIKE A CLINIC THAT COMES TO THE PARKING LOT OR SOMETHING? IT'S A TRAILER. OH, OKAY, OKAY. AND THEY COME TWICE A MONTH. LIKE, UH, THEY COME FIRST PART OF THIS MONTH AND THE 26TH OF THIS MONTH THEY COME AND THEN THEY GIVE YOU, LET SAY YOU HAVE TWO, THREE DOGS AND HE'S VERY WARM BACK TOO. AND UH, UM, IF YOU GO TO HEB, WE DO ALL, NOW THEY HAVE THE DATES. OH, JUST LIKE THIS. AND I POSTED MINE ON REFRIGERATOR, MAKE SURE I DO REMEMBER. AND YOU'LL, YOU, YOU'LL REALLY LIKE IT. I MEAN IT AIN'T GONNA COST YOU, I GUARANTEE I THINK THE MOST THINGS MAYBE $85 FOR THE WEEK, MAYBE SHOTS, ANYTHING THAT HAS TO HAVE FOR AN ANIMAL IS IT'S THERE. SO VETERINARIAN? YES. UM, I DON'T THINK THEY DO ANY KIND ANYTHING. YEAH. SO IT'S JUST, UH, USED TO WORK FOR THAT COMPANY. OH, REALLY? MM-HMM . SO THAT IS THERE, THEY'RE, SO IT'S, IT'S NICE. IT'S A VERY GOOD BENEFIT FOR THE COMMUNITY. UM, THERE'S NO EXAM THAT GOES ALONG WITH IT. THEY JUST VACCINATE THEY DO HEARTWORM TESTING AND PROVIDE HEARTWORM FOR, YOU KNOW, PRODUCTS AND STUFF, YOU KNOW, FOR A FEE. BUT THERE'S REALLY NOT ANY EXAMS BASICALLY. THAT'S SO THEY DON'T LISTEN TO THE HEART OR ANYTHING TO SEE HOW SO THEY JUST KIND OF, WHICH, YOU KNOW, AND THAT'S BETTER OR NOTHING. EXACTLY. SO, YOU KNOW, FOR THOSE PEOPLE THAT CAN'T AFFORD, YOU KNOW, A FULL EXAM AND A FULL WORKUP AND WHATNOT, I THINK IT'S A, THEY PLAY A BACK ROLE IN THE COMMUNITY. SO THERE'S, THERE'S OTHER ONES TOO THAT, THAT ALSO THE, UH, SHE MENTIONED SOMETHING ABOUT THE TRACTOR. TRACTOR SUPPLY HAS BEEN COLD. MAYBE THIS IS SOMETHING THAT YOU WANNA TALK ON THE NEXT AGENDA. 'CAUSE THIS IS NOT POSTED NECESSARILY FOR VACCINE. SO THAT MIGHT BE SOMETHING GOING BACK TO YOUR ITEM CONSIDERING ASK FOR A FUTURE MEETING. MAYBE Y'ALL WANNA TALK ABOUT VACCINATIONS AND LOW COST VACCINATIONS. THAT'S WHAT I'M ING ABOUT. CAN WE ADD THAT TO OUR AGENDA? UM, UH, SOME TYPE OF THING FOR THE PROGRAM TO, UH, BE AWARE OF. IF HAVE, DO WE ADD THAT TO ME? AGENDA? OKAY. SORRY. YES. NOW WE SPOKE TO AJOUR. WOULD IT BE ACCEPTABLE TO, I, YOU SPOKE ABOUT ONE AND ANOTHER ONE THAT TRACTOR SUPPLY TO ACTUALLY GIVE THE INFORMATION, UM, OF DIFFERENT TYPES OF LOCATIONS WITH THROUGHOUT THE CITY. OKAY. SO WE WANT PUT THE VACCINE INFORMATION AS ITEMS TO MAKE THAT AVAILABLE TO THE PUBLIC. I'VE GONE TO THE TRACTOR AND I CAN ALWAYS PICK UP DOES IT TO THE SHELTER. MM-HMM . UM, THEY, THEY USED TO COME TO THE SHELTER PROPERTY, BUT SINCE CONSTRUCTION WE DON'T HAVE THE ROOM. THERE WERE TONS OF CARS. [00:40:01] THEY, IT'S RIGHT NEXT DOOR, BUT, OKAY. DO WE WANNA HAVE A MOTION? SECOND VOTE. THANK Y'ALL SO MUCH FOR YOUR TIME TODAY. AGAIN, IF YOU HAVE ANY QUESTIONS OR NEED ANYTHING, UM, THIS TIME YOU GUYS YOU WANNA REACH OUT TO. THANK YOU SO MUCH IN ADVANCE FOR YOUR SERVICE. WE EXCITED TO SEE ALL THE GREAT, THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.