* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [a. Consider a resolution authorizing a Consulting Services Agreement with Carollo Engineers, Inc., for engineering services related to Cold Weather Support to the Baytown Area Water Authority (BAWA) Fritz Lanham Water Treatment Plant.] [00:00:20] CONSIDER A RESOLUTION AUTHORIZING A CONSULTING SERVICES AGREEMENT WITH GUILLO ENGINEERS INCORPORATED FOR ENGINEERING SERVICES RELATED TO COLD WEATHER SUPPORT TO THE BAYTOWN AREA WATER AUTHORITY, FRITZ LAND AND WATER TREATMENT PLANT. GOOD AFTERNOON, SORRY, BOW MEMBERS. AND, UH, WANTED TO BRING THIS ITEM TO YOUR ATTENTION TODAY. THIS IS A SMALL CONTRACT. IT'S GONNA START OFF, UM, JUST TRYING TO EXAMINE A PARTICULAR PORTION OF OUR MAIN WATER PLANT. THESE ARE RELATED, THIS SUPPORT IS RELATED TO STARTING TO DEAL WITH SOME OF THE COLD WEATHER ISSUES THAT WE EXPERIENCED. WE HAVE A LOT MORE TO DISCUSS AND TALK ABOUT AND, UH, TRY TO GET OUR ARMS AROUND. BUT THIS IS DEFINITELY A FIRST START AT THAT. THERE WERE SOME VALVE ISSUES THAT WE EXPERIENCED, WHICH IS AN OPERATIONAL DIFFICULTY. IT'S SIGNIFICANT, AND THE MANUAL OPERATION OF THESE VALVES IS REQUIRED AT THIS TIME. SO WE WOULD LIKE TO BRING IN A CONSULTANT TO STUDY WHAT NEEDS TO BE DONE, THE FEASIBILITY TO MAKE THOSE ELECTRONICALLY MOTOR ACTUATED. AND THIS IS A SMALL CONTRACT TO GET STARTED AT THAT EFFORT, IT'S EXPECTED THAT WE WOULD THEN TAKE, UH, THIS BUDGET ESTIMATE AND SEEK FUNDING FOR THE WORK THAT NEEDS TO BE DONE. WE DON'T CURRENTLY HAVE THE CONSTRUCTION PORTION OF THIS IN THE BUDGET, BUT THIS IS SUPPORTED BY THE BUDGET IN OUR PROFESSIONAL SERVICES. SO THIS IS A CONTRACT WITH COROLLA ENGINEERS, AND THE CONTRACT AMOUNT THAT WE'RE PROPOSING TODAY IS $53,011. ALL RIGHT. THANK YOU. DO I HAVE A RE A MOTION? SO I MOVE? I HAVE A MOTION. SECOND. SECOND QUESTIONS OR DISCUSSION? IS, IS THIS FOR BOTH PLANTS THAT TAKE IT? THIS IN PARTICULAR IS FOR THE MAIN PLANT, THE BWA EAST PLANT, UM, DID NOT EXPERIENCE THE SAME DIFFICULTY WITH THE VALVES. WE HAVE ONE GST AT BWA EAST, BUT IF WE NEEDED TO AND WANTED TO MAKE CERTAIN THAT EVERYTHING WAS IN, UM, LOCKSTEP, WE COULD EXPAND THAT TO INCLUDE THAT SCOPE AS WELL. I WOULD THINK THAT MAY BE PRUDENT TO AT LEAST HAVE A HIGH OVER, YOU KNOW, SEE IF ANYTHING JUMPS OUT AT HIM. THIS PARTICULAR CONSULTANT HAS PROVIDED US TECHNICAL SUPPORT FOR THE BOW EAST PLANT, SO I DON'T THINK IT WOULD BE, UM, A BIG REACH TO MAKE THAT HAPPEN. OKAY, THANKS. UM, AND, AND I GUESS IT'S NOT UNUSUAL FOR US TO GO OUT FOR CONSULTING HELP LIKE THIS ON, ON CONTRACTS AS OPPOSED TO ALREADY HAVING, ALREADY HAVING THE KNOWLEDGE INSIDE. WELL, UM, THIS PARTICULAR, UM, EFFORT WILL REQUIRE AN ELECTRICAL ENGINEER. THIS WILL REQUIRE MECHANICAL AND ELECTRICAL EXPERTISE. SO WHEN IT COMES TO SOMETHING LIKE THIS, WE WOULD TYPICALLY WANT TO LOOK AT THE COST AND LOOK AT THE DIFFICULTY. AND IF THAT CAN BE PROVIDED IN-HOUSE, WE CAN DO THAT. BUT THIS, IN THIS CASE, WE REALLY DON'T HAVE THAT EXPERTISE. BUT WE WOULD ALSO WANNA MAKE SURE THAT WE HAD A PROFESSIONAL ENGINEER WHO'S VERY, VERY ADEPT AT WATER SYSTEMS AS IN PARTICULAR LARGE PLANT OPERATIONS SUCH AS OUR BOWER MAIN PLANT. BE THE ONE TO, UH, DO THE WORK. TOTALLY ANSWERS MY QUESTION. THANK YOU. SURE. ALL RIGHT. ANY OTHER QUESTIONS? HEARING NONE. ALL THOSE IN FAVOR SAY AYE. AYE. AYE. OPPOSED? LIKE SIGN THE MOTION CARRIED UNANIMOUSLY. UM, [a. Receive an update regarding the Baytown Area Water Authority East Plant Project.] NEXT WE WILL RECEIVE AN UPDATE REGARDING THE AUTHORITIES EAST PLANT PROJECT. SORRY, , I RAN AWAY. ALL RIGHT. I AM GONNA BRING BOTH THE PRESENTATIONS UP HERE. OKAY. ALL RIGHT. THERE WE'RE, THERE WE GO. ALL RIGHT. THIS REPORT, UH, WE DID NOT HAVE A MEETING LAST MONTH. SO IT COVERS WORK THAT OCCURRED FOR, UH, TWO MONTHS. SO THE BIG UPDATE, UH, WITH OUR BOW EAST PLANT IS THAT WE HAVE NOT ONLY COMPLETED COMMISSIONING, WHICH IS WHAT I THINK I REPORTED TO YOU ALL IN JANUARY, BUT WE'VE ALSO COMPLETED THE SUBMITTAL OF ALL OF OUR REQUIRED INFORMATION TO THE TCQ. UH, AND WE ARE AWAITING THE REVIEW AND APPROVAL OF THAT, WHICH THE END RESULT WOULD THEN MEAN WE COULD DELIVER WATER INTO THE DISTRIBUTION SYSTEM. SO THE STEP TWO CHECKLIST IS FEATURED HERE. THE IMPORTANCE OF THIS CHECKLIST IS THAT AFTER THE WATER CRISIS IN FLINT, [00:05:01] MICHIGAN, UH, BASICALLY ALL THE STATES IN THE, UH, IN THE NATION DID SOME UPDATES TO MAKE SURE THAT ANY OF THE WATER THAT WAS DELIVERED, ANY WATER QUALITY, ANY OF THOSE BLENDING CONCERNS WAS, UM, ALL DOCUMENTED. AND THIS IS A REQUIREMENT OF THE TCEQ AND IT'S IN THE REPORT, WHICH IS THE, JUST THE COVER SHEETS FEATURED HERE. BUT WE WANTED TO MAKE CERTAIN THAT WE, UM, SHOWED YOU THAT WE HAD FULLY DOCUMENTED EVERYTHING. AND THAT'S NOW UNDER REVIEW, UH, AT THE LATEST CHECK. THEY ARE NOT THROUGH THE REVIEW YET, BUT WE HOPE THAT THE REVIEW DOES NOT TAKE LONGER THAN 60 DAYS. AND WE'RE ABOUT, UM, 20, 22 DAYS INTO THAT PROCESS. SO THE OTHER WORK THAT'S BEEN GOING ON, UH, WHILE WE'VE BEEN ASSEMBLING ALL OF OUR DOCUMENTATION RELATED TO THE WATER, UH, THAT WE WILL BE DELIVERING IS THE PUNCHLESS WORK ON THE SITE. SO THIS IS SOME EROSION CONTROL. THEY'VE BEEN DOING A LOT OF GRADING AROUND THE SITE. THIS IS THE DETENTION POND ON THE RIGHT HAND SIDE. SOME OF THE FUTURE, UM, STRUCTURE AREA ON THE BOTTOM. AND THIS IS THE, UH, ALL WEATHER ROAD HERE THAT THEY'VE JUST BEEN TOUCHING UP AND DRESSING UP, MAKING SURE THAT THE GRASS IS GROWING ADDITIONAL PUNCH LIST ITEMS. WHEN WE CONDUCTED THE WALKTHROUGH AND INSPECTION, THERE WAS SOME ADJUSTMENTS THAT HAD TO BE MADE AND SOME MINOR REPAIRS THAT WERE NEEDED TO HAPPEN. SO THIS IS JUST SOME, UH, MINOR WORK THAT'S BEING DONE. THIS HERE WAS OUR STORM WATER OUTFALL FOR A LONG TIME WE HAD A BYPASS IN PLACE, AND THAT WAS, UM, AT THE TIME THAT WE, YOU KNOW, NEEDED TO PLACE THAT WE WERE KIND OF DELAYING A LITTLE BIT OF SOME OF OUR PIPE WORK. AND THIS NOW HAS TO BE FINALIZED. SO THIS IS OUR OUTFALL. YOU CAN SEE THEM WORKING. I JUST SAW SOME QUICK SHOTS HERE. YOU CAN, IT'S NICE TO BE ABLE TO SEE FROM THE START OF THE WORK TO THE END. AND NOW YOU CAN SEE THE WATER ENTERING THAT, THAT OUTFALL POINT. ADDITIONAL WORK HERE. OF NOTE, UM, SOME OF THIS MIGHT PRICK YOUR INTEREST A LITTLE BIT INSULATION ON ALL OF OUR EXTERIOR PIPING. SO THIS JUST KIND OF ALLUDES TO WHAT YOU MAY BE TALKING ABOUT IN DEPTH LATER. BUT I THOUGHT I WOULD INCLUDE A SHOT SO THAT YOU COULD SEE WHAT SOME OF THE PIPING LOOKS LIKE INSULATED AT THE EXTERIOR OF THE, UM, BASINS AT THE BWA EAST PLANT. AND I'M CERTAIN WE'LL BE, YOU KNOW, CONDUCTING OUR TOUR WITH YOU SOON. SO THESE ARE FINISHING TOUCHES. THIS IS, UM, PAINTING THE PUMP STATION, THE RIGHT COLOR PER THE TCQ COLOR CODE. SO JUST A SUMMARY SLIDE. YOU SAW SOME OF THE DETAIL LAST TIME. YOU KNOW, WHAT WAS THE, KIND OF THE LONG TRAIL THAT WE TOOK WITH OUR COMMISSIONING? WE HAD SOME SIGNIFICANT DELAYS, BUT WE FINISHED THAT. I KEPT THAT SLIDE IN THERE JUST SIMPLY TO BRING US TO A POINT WHERE WE ARE NOW ALMOST, ALMOST DONE. AND SO, UH, THE FINANCIAL SUMMARY, I WON'T GO INTO THIS IN DETAIL, BUT WE'VE HAD NO FURTHER CHANGE ORDERS. WE'RE JUST UNDER, UM, 59.7 MILLION. SO WE'RE JUST UNDER THAT POINT JUST THE SUMMARY OF CHANGE ORDERS TO GIVE KIND OF A SUMMARY POINT HERE. AND THE EXTERNAL TO THIS PROJECT. UH, THE DESIGN, IT'S, IT'S RELATED, BUT NOT NECESSARILY ALL RELATED TO CONSTRUCTION, BUT ALL THE TOTAL COSTS ARE REPRESENTED HERE. AND THIS IS A SLIDE THAT WE PRESENTED IN THE PAST, BUT I JUST WANTED TO MAKE SURE THAT WE DID THAT AGAIN AS WE KIND OF DRAW TO A CLOSE. AND THEN WHAT OUR NEXT STEPS ARE FOR THIS PROJECT IS, OF COURSE, TO SEEK THAT TCQ APPROVAL, START DELIVERING WATER INTO THE SYSTEM. OUR PROJECT CLOSEOUT BEGINS TO TAKE PLACE, SUCH AS TRANSFERRING INSURANCE. WE'VE ALREADY TRANSFERRED POWER TO THE CITY, PARDON ME, TO THE BOW OWNERSHIP. AND THEN WE BEGIN THE WARRANTY PERIOD. SO ALL OF OUR TRAINING AND OPERATIONS MANUALS ARE IN HAND. WE ARE NOW GOING TO BEGIN OUR, UM, WHAT WE CALL WATER SCHOOL, WHICH IS AN ADDITIONAL SUPPORT FOR THE OPERATIONS STAFF, WHICH WILL BE HAPPENING LATER THIS MONTH. THANK YOU. ANY QUESTIONS? WHAT IS THE WARRANTY PERIOD? DEPENDS ON THE UNIT. SO WE HAVE SOME THINGS THAT WILL BE A YEAR, SOME THINGS WILL BE TWO YEARS, AND THE TREATMENT TRAIN WILL BE A LITTLE BIT LONGER THAN THAT. THAT'S ONE OF THE FINAL ITEMS THAT WE'RE, UM, NEGOTIATING BECAUSE WE HAD SUCH A DELAY WITH SOME OF THE MECHANICAL ITEMS. SO WE'VE ASKED FOR AN EXTENDED, BUT WE DON'T HAVE A TIMEFRAME TO THAT FINAL AGREEMENT YET. OKAY, THANK YOU. ANY, ANYTHING ELSE? ALL RIGHT, THANK YOU. UM, [b. Receive an update regarding the Baytown Area Water Authority Chemical Feed Project.] NEXT WE'LL RECEIVE THE UPDATE REGARDING THE AUTHORITIES CHEMICAL FEED PROJECT. ALL RIGHT, SO TO START THIS, UH, PROJECT, UM, WE WANTED TO ALSO SAY, HEY, WE'RE HERE AT THE FINISH LINE. OUR STATUS IS, UM, SUBSTANTIALLY COMPLETE. UM, THAT SUBSTANTIAL COMPLETION WAS JUST THE 5TH OF MARCH, WHICH WAS JUST A COUPLE OF FRIDAYS AGO. UM, THIS IS A SUMMARY OF THE, THE TOTAL COST IN THE PROJECT. WE HAD THREE CHANGE ORDERS. WE ARE VERY NEAR THE, UM, YOU KNOW, TOTAL PROJECT AMOUNT [00:10:01] OF 3.3 MILLION. UM, THE TOTAL CONTRACT TIME, WE ADDED A LITTLE BIT OF TIME DUE TO THE WINTER, UM, STORM, BUT ALL OF THE DAYS HAVE BEEN UTILIZED AND THEY'RE JUST WORKING ON PUNCH WORK, PUNCH LIST WORK AT THIS MOMENT. SO JUST A LITTLE BIT OF A HINT AT WHAT WE'RE ABOUT TO TALK ABOUT. AND THESE ARE SOME, UM, PICTURES THAT RELATE DIRECTLY TO THE PROJECT. SO WE WERE LITERALLY TWO DAYS AWAY FROM DOING THE FINAL INSPECTION WALK WHEN WE ENTERED INTO THAT VERY, VERY COLD PERIOD, THE EYE WASH BLEW. THIS IS MAINLY, UH, THE WATER RELATED TO THE EYE WASH, BUT IT DOES GIVE YOU A GOOD PICTURE OF THE ICEBERG THAT CAN HAPPEN IN THOSE FREEZING TEMPERATURES WHERE EVERYTHING TURNS TO SOLID. UM, AT A MOMENT'S NOTICE, THIS IS THE LAS, UH, LIQUID AMMONIUM SULFATE TANK AREA CONTAINMENT AREA. SO THIS IS A SUMP PUMP THAT COULD NOT DRAIN BECAUSE IT WAS ALL, UM, SOLID AND, YOU KNOW, YOU CAN SEE VERY EASILY HOW SOMETHING SMALL CAN TURN INTO RATHER SOMETHING BIG. THIS IS A RUPTURED LINE THAT WAS REPAIRED, UM, BY BAAS STAFF. THIS A TEMPORARY REPAIR. THIS IS THE POLYMER FEED LINE. WE HAD SIGNIFICANT DIFFICULTIES DURING THE STORM, BUT THESE ARE, YOU KNOW, SOME VERY, VERY IMPORTANT IMPROVEMENTS THAT WERE UNDERWAY. UM, STA UH, PROVIDED THIS ASSISTANCE. YOU CAN SEE THE INSULATION THAT WE WERE, UM, PLACING ON THIS. IT'S DELIVERING, UH, CHEMICAL OUT OF THE TANK AND INTO THE BUILDING WHERE IT'S THEN DISPERSED INTO THE SYSTEM. SO THAT WAS A CRITICAL, UM, SECTION. THIS IS ANOTHER, UM, BREAK DURING THE, THE FREEZE. THIS IS IN THE CHEMICAL, UH, TRENCH. AND THIS IS A VERY SMALL CRACK AS YOU CAN SEE. WE'RE REALLY CLOSE UP HERE. AND THEN, UM, THIS IS WHAT WAS DONE TO DO THE TEMPORARY REPAIR. BASICALLY HUNDREDS OF FEET OF LINE. THIS HAS OCCURRED PROBABLY MULTIPLE TIMES, BUT THIS IS THE BOW STAFF WORK TO JUST KIND OF QUICK, UM, YOU KNOW, REROUTE TO MAKE SURE THAT WE COULD, UH, MAINTAIN SERVICE. THIS IS THE RUPTURED SODIUM HYDROXIDE LINE AT THE RAPID MIX. YOU CAN SEE, SEE THAT'S QUITE A SPLINTER. THAT, UH, WAS SURELY AUDIBLE AS A BIG POP. THIS IS THE TEMPORARY REPAIR WITH, UM, INSULATION AND SOME OF OUR, UM, TARP WORK THAT WE DID. AGAIN, THIS IS THE, UM, KIND OF DURING THE EVENT WE WERE TRYING TO MAKE CERTAIN THAT WE COULD CONTINUALLY PROTECT, UH, FROM FREEZING TEMPERATURES. SO WE HAD A LITTLE BIT OF A RISE. AND THEN WORKING THERE, THERE'S FRANK, UM, IN THE BROWN COAT THERE. UM, WE WERE SURVEYING WHAT WE COULD DO IN THAT, UH, CHEMICAL TRENCH. THIS IS A STAFF, UH, GOING OUT TO PROTECT THE LINES. SO THESE LINES ARE ON THE, UH, KIND OF EXPOSED ON THE BASIN. WE WRAPPED THOSE IN THE TRENCH. WE TOOK THOSE HAY BALES AND THEN WE SEPARATED THEM AND PLACED THEM FOR INSULATION. WE THEN PUT TARPON ON TOP OF THAT TO KIND OF KEEP ALL OF THE COLD AIR FROM GOING DOWN INTO THE, INTO THE TRENCH. THIS IS THE FINAL WORK. SO WE HAD MANY HANDS THAT MADE WORK OF THIS VERY NICE, NEAT WORK TO PROTECT THAT. AND THEN AFTER THE EVENT, UH, WE MET WITH THE, UM, DESIGN ENGINEER AND THE CONTRACTOR. THE CONTRACTOR ACTUALLY, UM, WAS VERY, VERY QUICK IN HIS REPAIRS. SO COMPLETELY CLEANED OUT THE AREA, UH, DID ALL THE REPAIRS FOR THE LINES, TESTED EVERYTHING AGAIN, AND PUT EVERYTHING BACK INTO SERVICE. THIS IS ANOTHER SECTION OF REPAIR. YOU CAN KIND OF SEE THE AREA THAT MAYBE HAVE BEEN PAINTED BEFORE, BUT THEN WAS REPLACED WITH THE DARKER PIPE THAT'S NOW SINCE BEEN PAINTED. SO THESE, THESE ARE PAINTED AND LABELED FOR THE TYPE OF CHEMICAL SO THAT WE KNOW WHAT IS THERE, JUST FROM A SAFETY PERSPECTIVE. AGAIN, YOU CAN SEE HERE THERE'S AN EXPANSION. THIS, UH, DARK SECTION ON THE YELLOW PIPE. THE LARGEST PIPE THERE. UM, HAD A CRACK IN IT. THERE WAS A TEMPORARY REPAIR MADE, BUT THIS IS THE FINAL REPAIR. THIS WAS THAT EYE WASH THAT WAS RATHER DRAMATIC. UM, BUT IT, IT TOO HAS BEEN PUT BACK TOGETHER AND, UH, REPAIRED. AND THIS WAS THAT POLYMER LINE THAT YOU SAW THAT WAS A KIND OF PROPPED UP ON, UM, AN OLD METER BOX. BUT THIS IS THE FINAL REPAIR, UM, OF THIS. AND YOU CAN SEE IT KIND OF HUGS THE WALL AND GOES INTO THE BUILDING. AND, UM, THE SECTIONS HAVE BEEN HIGHLIGHTED WITH THAT RED CIRCLE. SO WHERE DO WE SEE OURSELVES NOW? WE'RE AT THE PROJECT CLOSEOUT. THIS IS OUR SUBSTANTIAL COMPLETION, UM, CERTIFICATE LETTER. SO WE ARE WORKING ON PUNCHLESS WORK. THERE'S A LITTLE BIT OF WORK YET TO DO, MAYBE, UM, A COUPLE MORE DAYS. THIS WAS AS OF THE, THIS MORNING. THIS DATE MAY CHANGE BY ONE OR TWO DAYS, BUT IT'S TO OUR ADVANTAGE. WE'RE DOING A LITTLE BIT MORE EPOXY INJECTION CROWD IN THAT GALLERY WHERE WE HAD ALL THAT KIND OF STITE, KIND OF DRIPPAGE. SO WE'RE DOING A LITTLE BIT MORE WORK THERE. WE'RE ALSO LOOKING AT, YOU KNOW, WHAT MAY BE ANY, UH, REASSIGNMENT OF THE CAPITAL COST. SHOULD WE COME UP WITH ANY, UH, VIABLE SOLUTIONS THAT ARE MANAGEABLE WITHIN OUR REMAINING FUNDS. [00:15:01] IT'S NOT VERY MUCH MONEY, BUT WE'RE LOOKING AT WHAT WE, WHAT YET WE CAN DO TO PROTECT THE, THE PROJECT. SO WE HOPE TO BE BACK NEXT MONTH FOR THE COMPLETION AND ACCEPTANCE AT YOUR DISCRETION. AND THAT'S THE END OF OUR PRESENTATION. THANK YOU. ANY QUESTIONS? NO QUESTION. JUST AMAZING WORK BY YOUR FOLKS. AMAZING. THANK YOU SIR. ALRIGHT, THANK YOU. UM, NEXT WE HAVE THE MANAGER'S REPORT. NOTHING TO ADD TODAY. ALRIGHT, THANK YOU. WELL, AS THERE IS NO FURTHER BUSINESS ON THE AGENDA, I WOULD ENTERTAIN A MOTION TO ADJOURN. SO MOVE. SO. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.